University
of Maryland
School
of Medicine
Project
Accountant– Kisii, Migori & Nairobi
The
Project Accountant will perform full range of typical financial duties,
including disbursements, banking, financial information data entry, inventory
control and financial records management.
Duties
& Responsibilities
- Record
all financial transactions and ensure monthly transactions are entered in
the General Ledger accurately and on timely basis
- Conduct
bank transactions including withdrawals, deposits, and preparation of all
bank payments, checks and prepare bank reconciliations
- Manage
verification & liquidation of all project advances and review travel
expense reports.
- Calculate
and distribute travel advances.
- Audit
travel vouchers and reconcile travel advances.
- Ensure
accounting records supported by valid supporting documentation (also
ensure safe custody of all financial documents)
- Verify
and validate office financial back up documentation regularly ensuring
proper documentation, compliance and implementation of all policies and
procedures when making payments
- Maintain
accounting documentation in an orderly manner.
- Ensure
that all statutory payments are submitted on a timely basis (PAYE, NSSF,
NHIF, Withholding Tax)
- Work
closely with the Administration and Logistics Officer on the VAT exemption
applications and ensure follow-up of the same including proper record
documentation
- Conduct
periodic field monitoring visits to supervise cash management and
procurement and any other related activities
- Plan
and conduct inventory counts and manage the asset register by updating the
inventory records
- Work
closely with the technical team and assist in drawing up activity budgets
for planned activities
- Assist
the technical team during the activity planning stage to ensure adherence
to the organization’s policies and procedure
- Assist
in making payments to workshop participants
- Preparation
of Cash Forecasts.
- Scanning
all financial documents and submitting hard copy files to Head Office for
evaluation and back-up
- Maintain
an accurate filing of payment vouchers and other financial documents.
- Ensure
adherence to internal controls and make recommendations on areas of
potential improvement
- Ensure
the security of all project funds.
- Identify
and communicate variances and funding gaps, and recommend solutions to the
Head of Finance and Administration.
- Receive
and verify suppliers’ and consultants’ invoices along with justification
documents and ensure that project vendors are paid on time.
- Prepare
requests for funds transfers in a timely manner per UMB procedures and
requirements.
Qualifications
- A
Bachelor’s degree in Accounting/Business Administration or equivalent
professional qualifications with at least 3 years’ of relevant
professional experience.
- Experience
in general accounting and auditing in a similar position with donor-funded
development projects is required.
- Good
knowledge of and experience with USG rules and regulations.
- Strong
computer skills in QuickBooks accounting software, Microsoft office
application including Word, Excel, Power Point and Outlook.
- Good
interpersonal and organizational skills with ability to efficiently take
up multiple tasks under pressure and tight deadlines.
- Demonstrate
ability in analyzing financial documentation and reporting.
- Good
communication skills, written and verbal, in English and Kiswahili
languages.
- Ability
to assist and mentor staff on finance matters to ensure adherence to the
organizations’ policies and procedures.
- Willingness
to travel to represent and undertake project activities.
- Good
knowledge of IT is an added advantage.
If you meet the above qualifications, you are requested to send your application and CV to hr@mgickenya.org by September 16, 2016.
Candidates are required to quote the TITLE & LOCATION of the position being applied on the subject line of the email.
Only shortlisted candidate will be contacted.
Maryland Global Initiatives Corporation is an equal opportunity employer.
