Position: Personal Assistant to MD (PA)
Location: Nairobi
Nature of Job: Full time
Summary: Our client a with a Caucasian MD seeks to recruit a PA who is
mature, efficient, well organized with great communication skills.
Duties and Responsibilities
- Manage and
maintain the MD’s diary and email account.
- Organize
inbound emails into the appropriate folders and any relevant information
to be copied into the correct file
- Respond to
emails as much as possible, dealing with appointments-preparing
appointment schedules
- Ensure busy
diary commitments, papers and travel arrangements are managed effectively
- Conduct weekly
diary meetings with the MD to discuss upcoming engagements, invitations
and other requests
- Schedule
meetings on behalf of the MD
- Coordinate
travel and accommodation requirements
- Filter general
information, queries, phone calls and invitations to the MD by redirecting
or taking forward such contact as appropriate
- Ensure the MD
is fully briefed on, or prepared for, any engagements he is involved in
- Prepare
correspondence on behalf of the MD, including the drafting of general
replies.
- Minute general
meetings as required and complete research on behalf of the MD.
- Keep and
retrieve files.
- Ensure guests
meeting with the MD are well taken care of.
- Provide a
service that is in line with the MD’s work habits and preferences.
Key skills, knowledge and
Abilities
- A good deal of
common sense, etiquette and an ability to think on one’s feet
- Ideally
educated to degree level or Diploma level
- A minimum of
five years PA/secretarial experience at a senior level
- Excellent
typing skills, speed and accuracy essential
- Good computer
literacy (MS Office, Excel, PowerPoint)
- Excellent
organizational skills
- Excellent
communication skills, both verbal and written
- Professional
telephone manner
- Proven ability
to work under pressure and on tight deadlines
- Bright,
confident personality
- Well presented
- Flexible and
mature approach with ability to work unsupervised
If you meet the above
requirements apply with CV to info@royalagencies.org
Only the shortlisted candidates will be contacted.