Office Administrator Job in Nairobi Kenya

Office Administrator– Legal Firm (Nairobi)

Will service both a legal office and an investment company office

Primary Role:Provide administration support services for ensure efficient running office (Investment and Legal), by offering operational support, coordination office activities, book keeping and maintenance of records, among others. 

Key responsibilities

  • Receipting, banking of cheques and maintaining cashbooks
  • Record financial transaction and maintain the books of accounts including cashbooks and ledgers   
  • Maintaining payables, processing supplier payments and all other payments upon verification of all support documents 
  • Issue ETR receipts and file of monthly VAT returns 
  • Maintaining, updating and reconciling bank accounts and FDRs 
  • Process and file I-Tax Returns  as per KRA requirements
  • Process payroll and submit relevant statutory deductions (PAYE, NSFF, NSSF, NITA)
  • Liaising with external Accountants and Auditors by providing relevant accounting records and information and follow up on issues raised 
  • Manage petty cash through requisition, disbursement and reconciliation 
  • Collect Members contributions, issuance of receipts, prepare and dispatch statements 
  • Liaising with Members, acting issues raised as well as feedback,
  • Follow ups on Investments -  payments, maintenance of records and preparation of reports
  • Taking minutes at Investment Committee and Board Meetings and circulate the same as may be directed from time to time.
  • Maintain a Seal register
  • Organising and coordinate (including availability of the venue and other logistics) meetings for Members and other invited people
  • Organising and coordinating training workshops for members including liaising with invited trainers, communicating to members and providing administrative support during the workshops
Requirements
  • Business degree from a recognised University or Diploma in Business Administration, CPA Part 1 and proficiency in MS Office Suite,
  • Minimum 2 years’ experience in Administration, Book Keeping in a busy office within the service industry
  • Ability to multitask and work under pressure without compromising the service standards
  • Team player,  good interpersonal and communication skills
Application Procedure
 
Interested and qualified candidates are invited to submit detailed curriculum vitae to careers@skillsglobal.co.ke by 4th October 2016.  

Only shortlisted candidates will be contacted