Organization: Adeso - African
Development Solutions
Terms
of Reference:National Consultant / Consultancy Firm to Train REGAL-IR Finance
and Operations Team on USAID Reporting Rules and Regulations
Project: Resilience And Economic Growth In Arid Lands-Improving Resilience (REGAL-IR)
Project: Resilience And Economic Growth In Arid Lands-Improving Resilience (REGAL-IR)
Position
Type: Consultancy
Study
/ Assessment Topic: USAID
Rules and Regulations Training
Duration: Two (2) Days
Reporting
To: Deputy
Chief of Party
Working
With: REGAL-IR
Finance and Operations Teams
Starting
Date: 26th
September, 2016
Organizational
Background: Adeso
is an expanding and vibrant African based international development and
humanitarian organization.
At
Adeso, we work with African communities who are yet to realize their full
potential; working inside these communities to create environments in which
Africans can thrive.
Our
belief that economic, social and environmental security is the bedrock of a
healthy community drives the nature and intent of our programming.
We
work to prevent and overcome situations that adversely affect community
well-being by: reinvigorating the economy, developing skills for life and work,
providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.
Adeso
is an exciting and dynamic organization experiencing managed rapid growth. It
offers sound employment conditions with opportunities for personal growth and
development.
Background
for Consultancy: In
Kenya, Adeso is implementing the Resilience and Economic Growth in Arid
Lands-Improving Resilience (REGAL-IR) Project.
This
is a 5-year initiative that is aiming to reduce hunger and poverty, increase
social stability and build strong foundations for economic growth by
strengthening social, economic, and environmental resilience in pastoral and
transitional communities in 5 counties in the arid lands of Kenya,
namely-Isiolo, Garissa, Wajir, Marsabit, and Turkana.
The
program is designed to empower communities to take charge of their development
and to strengthen their capacity to select, design, implement and monitor
activities toward increasing their resilience to natural and human-induced
shocks.
The
initiative works around 6 thematic areas namely:
1)
Participatory Learning and Planning (PLPA);
2) Strengthened
and diversified livelihood opportunities;
3)
Advancing Value Chain Inclusiveness;
4)
Improved Management and Productivity of Natural Resources;
5)
Improved conflict Management;
6)
Improved Drought Management; and
7)
Improved Consumption of Nutritious Foods, through a consortium of international
and local partners.
As
building capacity is a core strategy of the initiative, ADESO contracted a
consultant to support the development of a competency framework through which
to assess the capacity of staff delivering the REGAL-IR project.
The
output of the exercise identified the need for the program support team to be
equipped and to be trained on the USAID Rules and regulations with a focus on
compliance in procurement processes, Contract management and financial
reporting.
Consequently,
REGAL-IR through this consultancy, is seeking a certified facilitator, to
conduct a two day training workshop on compliance with the USAID Rules and
Regulations for the effective implementation of the Program.
Scope
of Work: The
overall goal of the assignment is to design and undertake a 2-day training
workshop for approximately 20 people.
At the
end of this workshop, participants will be equipped with a comprehensive
knowledge of USAID regulations and critical aspects of both contracts &
cooperative agreements that are critical to successful USAID award and program
management.
The training will be designed in close consultation with the REGAL-IR Capacity Building Officer.
The
training must be designed and delivered mainly as a practical workshop that
will equip the participants with the tools and skills they need to effectively
execute their duties.
The
training should be geared towards achieving the following objectives:
- Understand
in detail the updated USAID regulations and standards for tender
processing, procurement and contract management.
- Demonstrate
a perfect procurement process that adheres to compliance issues.
- Define
USAID terminologies for effective communication
- Explore
the structure of USAID award administration and how to build cooperative
relationships with key suppliers/partners.
- Identify
and determine situations when it is appropriate to seek guidance from
USAID or headquarters.
- Acquire
skills on how to administer contract performance, including delivery,
receipt, warranty, damages and insurance.
- Discuss
and deliberate on when approvals, waivers and extensions are required and
how to obtain them.
- Equip
participants with the process of developing procurement plans based on annual
plan for program activities.
- Impart
knowledge to the participants critical to prepare the organization for
successful audits.
- Understand
the difference between restrict/unrestricted and prohibited/non-prohibited
goods as well as the acceptable procedures for purchasing capital
equipment.
- Understanding
procedures in preparation of asset disposal plans and ultimate execution
of property disposition.
Consultancy
Period: Two
(2) days
Deliverables
The
selected applicant will be expected to:
1.
Two (2) day workshop delivered as per the SOW above.
2.
A simplified training manual prepared and shared with
participants.
3.
A compressive training report prepared and submitted.
Qualifications
- Any
legally registered training institutions or individual consultants with 10
years relevant professional experience.
- Proven
track record and experience in the design and facilitation of
institutional/organizational development trainings and activities.
- Strong
technical background in management of USAID contracts and experience in applying
USAID rules and regulations.
- Provide
good understanding of CFR -226 and CFR -228.
- Able
to provide at least two facilitators (M/F) to conduct the training.
Copyright
and Intellectual Property Rights: In
consideration of the fees paid, the Consultant expressly assigns to Adeso any
copyright arising from the works the consultant produces while executing this
contract.
All
images (whether used for online or print purposes) must however bear the
consultant’s photo credit, as specified by international intellectual property
rights.
The
consultant may not use, reproduce or otherwise disseminate or authorize others
to use, reproduce or disseminate such works without prior consent from Adeso.
Application Process
All
applications should be sent to consultancy@adesoafrica.org by the 13th
September, 2016 with USAID Rules and Regulations Training on the subject
line.
The
selection committee will review all applications as they arrive.
All
applicants must meet the minimum requirements described above, and those unable
to meet these requirements will not be considered.
Each application package should include the following:
1.
An application letter addressing the selection criteria
including how the consultant’s previous experience matches the consultancy objectives
as well as the interest for the position. It should also indicate the
candidate’s availability and consultancy rates. The letter should be no longer
than two pages;
2.
A sample of recent work;
3.
Updated CV including relevant work experience and qualifications;
4.
Contact details of 2 references.
Price
and Schedule of Payment
The
quotation submitted by applicant must include the following items:
- Service
fee for the design and facilitation of the training event.
Training
venue and materials will be provided by REGAL-IR during the training.
Once
the quotation and program proposal is accepted by REGAL-IR, an institutional
contract will be offered to the selected applicant.
Terms
and conditions of institutional contract will be provided during the contract
signing.
Applications not including all of the above information will not be reviewed.
Adeso
is an equal opportunity employer.
Vacancy
Contact
Please
Send Applications to consultancy@adesoafrica.org
Adeso
will only respond to short-listed applicants.
Application
Deadline: 13th
September, 2016
