UN World Food Programme -
Somalia
Vacancy Announcement No.027/2016
Vacancy Announcement No.027/2016
Position No. 16-0022496
Post Title: Logistics Business Support
Assistant
Contract type: Service Contract
Post Grade: SC4
Duration: 1 year (initial)
Date of issue: 23rd September 2016
Closing Date: 6th October 2016
Organizational Background: The World Food
Programme activities include food assistance for nutrition, livelihoods, relief
and emergency school feeding, while also supporting humanitarian air and
logistics services, food security coordination and infrastructure
rehabilitation projects.
This position is open to
qualified Kenyan candidates only.
Female candidates in
particular, are encouraged to apply.
Duties and Responsibilities:
Under the direct supervision
of the Senior Logistics Associate and overall supervision of the Logistics
Officer, the incumbent will be responsible for the following duties:-
- Create and
maintain Logistics Purchase Orders (POs) in WFP corporate information
systems;
- Create and
maintain accuracy of Service Entry Sheets (SES) upon confirmation of
service delivery;
- Verify invoices
and ensure that all supporting documents have been verified and certified;
- Ensure that
service provider invoices are forwarded, processed, cleared and payments
are made in a timely manner;
- Escalate
problems with vendor invoices to ensure prompt action by the appropriate
staff or vendor;
- Support
reconciliation of data in WFP Corporate information systems to determine
validity of invoices, ensure accuracy, and make follow ups accordingly;
- Prepare debit
memos to contractors informing them of any losses/damages deducted from
their final payments;
- Collect and
compile data, produce and/or contribute to the preparation of reports as
required;
- Ensure proper
filing of invoices and maintain a database of the same;
- Perform other
related duties as required.
Minimum Qualifications:
Education: Secondary school education. A
Post-secondary certificate related to the functional area is required.
Experience: At least three years of
progressively responsible support experience including at least one year in the
field of accounting, transport, insurance, statistics and logistics operations.
Language: Fluency in both written and spoken
English is a requirement.
Knowledge: Experience utilizing
computers, including word processing, spreadsheet and other WFP standard
software packages and systems. General knowledge of UN system policies, rules,
regulations and procedures governing the area of work.
Interested and qualified candidates are requested to submit online applications only according to the following procedures:
- Go to: http://i-recruitment.wfp.org/vacancies/16-0022496
- Step 1: Create
your online CV.
- Step 2: Click
on “Description” to read the position requirements and “Apply” to submit
your application.
NOTE: You must complete Step
2 in order for your application to be considered for this vacancy.
Applications that do not meet
the above requirements will be disregarded.
Only shortlisted candidates
will be contacted.