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Logistics / Asset Control Assistant Job in Nairobi, Kenya

International Organization for Migration (IOM)
 
Position Title: Logistics / Asset Control Assistant
 
Vacancy No.: IOMKE/SVN/070/2016
 
Duty Station: Nairobi, Kenya
 
Classification: General Service Staff, Grade G4
 
Type of Appointment: Special Short Term, Six months with possibility of extension
 
Estimated Start Date: As soon as possible
 

Closing Date: September 15, 2016
 
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. 

IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: Under the overall supervision of the Logistics and Procurement Officer and under the direct supervision of the Senior Procurement and Logistics Assistant, the candidate will be responsible for the following:

Core Functions / Responsibilities:
  • Collect data for consignments and cargo shipments for the office e.g. brand, model, serial number.
  • Verify that new purchased items have been entered into the inventory database and assigned respective coding keys.
  • Conduct first review of vendor invoices to ensure compliance with order and goods received.
  • In charge of all assets and ensures appropriate records regarding assets disposal; ensure assets are located accordingly and used in IOM’s best interest.
  • Carry out the Assets Inventory records update and management for the mission; HQ at Nairobi along with the other sub-offices in Kenya.
  • Provide administrative support for all Procurement and Logistics related issues; like assisting in preparing the paper work and tracking signatures from signatories.
  • Conduct and follow-up on the stock needs in Nairobi Office, distribute and replenish whenever needed.
  • Keep archiving system updated with proper labels.
  • Ensure good management, repair and maintenance of all items managed in the mission; Nairobi along with the other sub-offices in Kenya: laptops, digital camera, satellite phones, and mobile Phones.
  • Assist in coordinating the preparation of meeting rooms and equipment, according to requirements.
  • Managing all mobile phone lines for IOM Kenya mission.
  • Ensure all assets in premises (generators, lights, security alarms, fence, fire extinguishers etc.) are in good order and regularly maintained.
  • Provide full logistical support for delivery, construction activities in the field including transport to and from the Sub-offices.
  • Monitor the spare parts and maintenance records of all vehicles and keep a tracking Database of the same.
  • Any other duties within the incumbent’s capabilities that might be assigned by the Logistics/Procurement Officer.
Required Qualifications and Experience
 
Education
  • University degree or Higher in Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
  • Completed High School/Certificate in the above fields with four years of relevant professional experience.
Experience
  • Previous experience in logistics and stores is a requirement;
  • Work experience in an International organization preferred;
  • Working knowledge of Microsoft office and internet applications;
  • Good data entry skills;
  • Flexible and able to adapt quickly to new, changing environments;
  • Objective and analytical.
Languages: Fluency in English and Kiswahili is required.
 
Required Competencies
 
Behavioural
 
The incumbent is expected to demonstrate the following competencies:
  • Accountability - Takes responsibility for meeting commitments and for any shortcomings
  • Client Orientation - Identifies the immediate and peripheral clients of own work
  • Continuous Learning - Contributes to colleagues' learning
  • Communication - Actively shares relevant information
  • Creativity and Initiative - Proactively develops new ways to resolve problems
  • Performance Management - Provides constructive feedback to colleagues
  • Planning and Organizing - Sets clear and achievable goals consistent with agreed priorities for self and others
  • Professionalism - Masters subject matter related to responsibilities
  • Teamwork - Actively contributes to an effective, collegial and agreeable team environment
  • Technological Awareness - Proactively identifies and advocates for cost-efficient technology solutions
Technical: Effectively applies specialized knowledge of logistics and procurement to timely source goods and services
 
Other: Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
 
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. 

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
 
How to apply:
 
Submit cover letter and CV, including daytime telephone and e-mail contact to:

International Organization for Migration (IOM), 
Human Resources Department, 
send via e-mail to hrnairobi@iom.int.

Closing Date: 15 September, 2016

Only Shortlisted Applicants will be contacted.

NOTE

NO FEE: 
The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.

Posting period: From 01.09.2016 to 15.09.2016

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

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