Vacancy: Legal & Admin Manager Our client a real estate company with a vision of transforming
the provision of housing in Kenya by setting the standard for the development
of affordable, thriving communities for hard working families.
Chronic
shortage of housing means that slums are the dominant form of urban housing.
Our
client exists to bridge the gap between the huge demand for affordable housing
and this shortage of supply.
They
have developed an innovative solution that will help transform the region’s
urban landscape and bring the dream of home ownership to the masses.
They
have a community of 1,000 homes in the booming satellite town of Athi River, on
the outskirts of Nairobi.
Job
Purpose / Summary: The
job holder will be responsible for supporting sales & accounts, monitoring
documentation, overseeing the legal processes of buying a home from initial
customer contact to occupation, and managing other aspects of the company’s
administrative and office management.
There
is considerable legal work involved with our legal team and our buyers’
lawyers.
Duties and Responsibilities
Legal
- Primary
point of contact between the client and lawyers regarding all buyer
matters: liaise daily with lawyers regarding buyer documents and payments
from Sale Agreement to partial discharges to the handover of homes;
- Track
all buyer documents and payments sent to lawyers;
- Work
with our lawyers to create or edit any documents with legal wording;
- Respond
to buyer and buyer’s lawyer’s inquiries; facilitate communication with our
lawyers;
- Manage
the handover process to new owners.
Office
- Order
and disburse all company equipment (keys, phones, computers etc): maintain
logs of the same;
- Manage
all email addresses & calendar groups: troubleshoot the same for all
employees when needed;
- Manage
the Dropbox business account and all members.
Administrative
- Support
the workings of various departments in the organization including sales,
accounting, admin, directors and the legal team to ensure that every sale
is brought to conclusion legally and financially;
- Track
all buyers and units from date of Letter of Offer issued to date of unit
handover: track dates, payments, payments terms, buyer demographic info
etc.;
- Create
sales and revenue charts and graphs from the master list for monthly
reporting to the directors;
- Create
all new documents, cover letters, email templates, schedules as needed;
- Check
all legal documents (Letters of Offer, Agreements for Lease, Leases,
Notices of Completion, Possession Letters etc.) to make sure there are no
errors before being sent to buyers/advocates;
- Maintain,
create and improve the administrative processes daily;
- Track
sales numbers to double check commissions with sales manager each month;
- Create
new batch pricing periodically as per the directors’ instructions using
varying assumptions per batch: update relevant documents (pricing slides,
BIFs etc);
- Create
& troubleshoot trackers for sales: leads, LOF/AFL summaries,
commissions, any others as requested.
- Periodically
review the CRM for updates and changes;
- Improve
processes and policies in support of organizational goals. Formulate and
implement departmental and organizational policies and procedures to
maximize output.
- Monitor
adherence to rules, regulations and procedures;
- Monitor,
manage and improve the efficiency of support services such as IT, HR,
accounts and finance.
- Facilitate
coordination and communication between support functions.
Accounting
- Primary
point of contact between accounting and lawyers;
- Track
and analyze sales revenue per month.
Human
Resources
- Create
and file employee contracts and related correspondence;
- Create
and update the HR manual;
- Organize
quarterly reviews;
- Track
& record all employee sick and leave days for accounting use.
- Perform
any other related activities required in the company from time to time.
Minimum
Requirements
- Bachelors’
degree in Business related course or its equivalent.
- A
Diploma in law will be an added advantage.
- Legal
training and experience in a property-related business would be
beneficial.
- Proven
work experience of about five (5) years in the property sector handling
Legal, Office Administration, Human Resource and Accounting functions is
highly desirable.
- Must
be extremely proficient with MS office applications: Word (including
protected forms), Excel (including using and editing formulas), Power
point (including creating presentations).
- Strong
administrative experience, obsessive attention to detail, and must be
highly organized.
- Professional
communication skills. This position requires frequent communication with
lawyers, partners, vendors and other organizations outside of the company.
- A
high level of professionalism and business acumen required.
- Entrepreneurial
skills.
- Have
passion, drive and integrity How to apply: If you are interested in the
position and have the skills and talents our client is looking for, we
would like to hear from you.
Please
make your application through our website www.dorbe-leit.co.ke before close of business 12th September 2016.
Only
successful candidates will be contacted.