HR / Admin Assistant Job in Kenya

Norwegian Refugee Council
 
Human Resource / Admin Assistant - Kenya Nationals Only

Dadaab - Kenya
 
Ref. nr.: 3201559631
 
Full time
 
Number of positions: 1

Norwegian Refugee Council (NRC) has been present in Somalia since early 2004 and has since expanded its Horn of Africa Programme to Kenya in 2006 and to Ethiopia in 2011. 

Since 2004, the Norwegian Refugee Council (NRC) has demonstrated a regional competence and expertise in working with displaced populations. 

The Regional Office is based in Nairobi, Kenya with offices and operations in Somalia (Puntland, Somaliland and Mogadishu), Kenya (Dadaab and Kakuma ), Ethiopia (Addis Ababa, Dolo Ado, Shire,Gambella and Asosa), South Sudan (Juba, Awil, Alek and Aweril) and Yemen (Sa’naa and Aden).

The NRC Horn of Africa & Yemen mission is an expanding programme. NRC started its operations in Kenya in the refugee camps in Dadaab in February 2007. 

NRC has WASH, Shelter, Education, Food Security and Livelihood and Information Counseling and Legal Assistant programmes implemented in the refugee camps in Dadaab.

NRC is seeking to recruit HR/Admin Assistant. The HR/Admin Assistant will assist with the administration of the day-to-day operations of the human resources (HR) and Admin functions of the NRC Dadaab Area office.

The HR/Admin Assistant will directly report to HR/Administration Officer. 

Job description
  • Comply with with NRC’s HR policies and procedures
  • Assist in the implementation of the organization policies and procedures
  • Provide support in recruitment processes, including advertisements, filling applications, inviting candidates, organizing interview venues etc.
  • Update staff records and files, including contracts, leave, medical, appraisals, etc.
  • Generate monthly records and reports such as staff lists, leave and other HR statistics
  • Process and follow up claims for medical cover and insurance
  • Prepare staff contributions to relevant statutory bodies (social security, pensions etc.)
  • Assist in preparing the national staff payroll
  • Assist in training and capacity building arrangements
  • In liaison with the Administration Officer develop appropriate policies and procedures for hospitality in NRC Hagadera
  • Prepare the catering, accommodation and housekeeping budgets for review with the Administration Officer
  • Maintain catering, accommodation and housekeeping stock inventories
  • Ensure cleanliness, décor and design of kitchen and accommodation units
  • Monitor laundry cleaning and ensure laundry procedures, processes and standards are maintained
  • Prepare section reports and maintain a proper filing system including stock and material requisitions and usage records
  • Ensure proper maintenance, safekeeping and timely replacement of catering, accommodation and housekeeping equipment, working tools and assets
  • Coordinate garbage collection and disposal.
  • Assign, train, supervise and appraise the work of cooks and cleaners
  • Any other assignment as may be required by the line Manager.
Qualifications
  • National Diploma in Human Resources Management/ Diploma in Business Administration or any related field
  • Two years working experience in HR/Admin department
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Knowledge about own skills/profile
  • Some knowledge of English
Education field: Administration / Organisation / Management

Education level: Academy college / University

Personal qualities
  • Good communication and interpersonal skills
  • Understanding of the statutory laws
  • Wide knowledge of the NGO operations and the dynamics of the humanitarian sector
  • Excellent self and office organization
  • A strong administrative service attitude orientation
  • Excellent individual conflict resolution and problem solving skills
  • Good cultural awareness and sensitivity
  • Highly approachable, trustworthy and confidential
  • Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications.
We Offer

Duty station: Dadaab
 
Contract period is up to December 2016. 

Salary / benefits: According to NRC’s general directions, The candidate will observe NRC’s code of conduct and working hours for the NRC Office in Dadaab.

Search Criteria:
  • Location: Kenya
  • Industry: Emergency Relief
  • Special field: Administration / Office work HR
  • Role: Assistant
How to Apply

Candidates should apply on line by going through www.nrc.no. 

Email and paper applications will not be considered.

Deadline for application: 21/09/2016