World Relief
Position Title: Financial Accountant
Location: Nairobi, Kenya
Position Title: Financial Accountant
Location: Nairobi, Kenya
Includes travel to field
offices in Kenya
Primary Function: The role of the Financial Accountant works in support of and reports to the Finance Manager.
Primary Function: The role of the Financial Accountant works in support of and reports to the Finance Manager.
Essential Functions
1. Manage the Petty Cash
1. Manage the Petty Cash
- Monitor all
petty cash payments in accordance with established procedures.
- Prepare petty
cash report for replenishment
- Ensure the
correctness, completeness and proper approval of payment vouchers and
supporting documents prior to processing cheque payments
2. Process invoices:
- Review all
invoices received in person or by mail and distribute to the appropriate
department for approval
- Ensure all
documents are cancelled with a paid stamp after making payments
- Maintain
accurate financial records in accordance with donor regulations and WRK
guidelines.
- Ensuring that
all approved creditors invoices are paid within the appropriate credit
limit.
- Making sure
that cheques are signed by the authorised signatories.
- Ensuring that
all statutory deductions are paid in a timely manner
3. Management of Financial Information
System.
- Assisting in
inputting data to accounting system
- Maintain
financial filing system to ensure all vouchers and correspondences are in
their appropriate place
- Preparation of
monthly bank reconciliations and prompt follow-up of old reconciling items
- Serve as bank
agent and handle banking correspondences
- Follow-up and
review of partner financial records on a monthly
4. Check request:
- Review approved
invoices for completeness.
- Record the
transaction in the A/P software program
- Generate the
corresponding check and check documentation and update the bank balances.
- Batch the
checks and forward to the Country Accountant for review.
- When the signed
checks are returned arrange for appropriate delivery of payment and file
the documents as per the established procedure.
5. Assist in preparation of
budgets for projects and all country offices as required.
6. Produce timely and
accurate financial reports in accordance with WRK and donor requirement.
7. Prepare documentation
needed for the annual audit and project audit as requested.
8. Assist the Finance Manager with review, project and audit functions as requested.
The Financial Accountant may perform any other duties that may be assigned by the supervisor or CD.
A schedule of some of the regular essential functions in the finance department are appended to this JD.
Fundamental Expectations
8. Assist the Finance Manager with review, project and audit functions as requested.
The Financial Accountant may perform any other duties that may be assigned by the supervisor or CD.
A schedule of some of the regular essential functions in the finance department are appended to this JD.
Fundamental Expectations
- Relationally
express the love of Christ in Word and Deed
- Maintain a
Godly and spiritual attitude in all work situations
- Maintain a
lifestyle of integrity, personal prayer and discernment
- Adhere to all
policies and procedures, which govern World Relief
- Participate in
staff meetings and team building forums
Measurability
- Fulfill
functions as listed above.
- Accuracy and
efficiency in delivery of financial services.
- Ability to
manage and resolve conflicts in a mutually respectful manner
- Maintain a
positive and constructive attitude.
- Operate within
World Relief communications standards for timeliness.
Working Conditions /
Environment
- The position is
based in the Nairobi office with possible travel to field offices.
- WRK functions
in a multicultural international work environment.
- The office is
open Monday-Friday between 8.00 a.m.-5 p.m.
- The job may
require the person to work extra hours including weekends/holidays to meet
deadlines.
Professional & Academic
Qualifications
- Bachelor’s
Degree in Business from a recognized university
- Professional
qualification ACCA/CPAK will be an added advantage
- Proficiency in
using accounting software preferably Quick books
- Mastery of
Microsoft outfit especially excel
Applications should be sent not later than 5th October by email only to the Country Director World Relief Kenya wrkenya@wr.org with the subject “Application for Accountant Position”
