Organization: Adeso - African
Development Solutions
Position
Title: Field
Operations Assistant - Maternity Cover
Reporting
To: Senior
Project Officer – REGAL - IR
Working
With: REGAL
– IR Staff
Programme
/ Duty Station: Garissa
Duration: Three (3) Months and (2) Weeks
Starting
Date: Immediately
At
Adeso, we work with African communities who are yet to realize their full
potential; working inside these communities to create environments in which
Africans can thrive.
Our
belief that economic, social and environmental security is the bedrock of a
healthy community drives the nature and intent of our programming.
We
work to prevent and overcome situations that adversely affect community
well-being by: reinvigorating the economy, developing skills for life and work,
providing humanitarian aid, and influencing policy.
For
the past 20 years we have strengthened rural livelihoods through environmental
awareness, training, technology transfer and innovative humanitarian projects
in pursuit of a peaceful, self-reliant, and greener future.
Adeso
is an exciting and dynamic organization experiencing managed rapid growth. It
offers sound employment conditions with opportunities for personal growth and
development.
Project
Summary: Resilience
and Economic Growth in Arid Lands-Improving Resilience (REGAL-IR) is a 5-year
program sponsored by USAID/Kenya and Feed the Future (Ftf) to reduce hunger and
poverty, increase social stability and build strong foundations for economic
growth amongst pastoralists and transitioning pastoralists in Kenya’s arid and
semi-arid lands (ASALs).
The
program is designed to empower communities to take charge of their development
and to strengthen their capacity to select, design, implement and monitor
activities toward increasing their social, economic, and environmental
resilience to natural and human-induced shocks.
REGAL-IR
is led by Adeso and is implemented by a consortium of partners. An intensive
community engagement process - Participatory Learning, Planning and Action
(PLPA) - guides program implementation in six thematic areas including
diversifying livelihoods, improving value chain inclusiveness, natural resource
management, conflict management and mitigation, disaster risk reduction, and
improving nutrition.
REGAL-IR
is based in Nairobi and implements projects in Isiolo, Garissa, Wajir,
Marsabit, and Turkana Counties.
Position
Purpose: The
successful candidate will responsible for day to day running of the field
office, receiving guests, giving administrative, HR, logistical and security
oversight of the operations of the field office.
You
will be required to support the programs team in operational support areas
listed below;
1.
Field office administrative operations
2.
Basic HR support
3.
Logistical support services
4.
Security focal point
Specific
Roles and Responsibilities
HR/Administrative
Result Area
- Maintain
basic HR filling for staff and temporary hires
- Liaise
with HR in Nairobi on temporary staff contracts and ensure appropriate
documentation
- Ensure
that all the new staff joining brings all required documents
- Ensure
timely submission of timesheet and confirm accuracy of all timesheets
before submit to the Human Resource officer.
- Ensure
all end-of-contract procedures are completed.
- Receive
requests and prepare accommodation/travel for visiting staff & guests
- Ensure
smooth running of the field office
- Ensure
travel/accommodation requests are sent to relevant offices
- Follow
up on payments of office utilities, rent, water & electricity etc.
- Day
to day supervision of the driver, office guards, & cook/cleaner.
- Maintain
the office store, and record all movement of stocks.
- Responsible
for the management of the office facilities at the county
Logistical
Result Areas
- Collection
of quotations for purchase of goods and services
- Lead
in the procurement of office supplies
- Ensure
the maintenance of the office vehicle
- Follow
up on the safe use of office motorbikes
- Act
as the security focal points in county and periodically prepare security
reports
Security
Result Areas
- Act
as the county security focal point, disseminating periodic security
updates
- Liaise
with other organizations in the county for security information sharing
- Perform
radio communication checks for teams in the field
- Give
security briefs to visiting guests/staff
Skills
and Qualifications
- Diploma
in Business management, Logistics management or related studies
- Fully
computer literate, good knowledge of MS Office applications
- Basic
knowledge of county security context
- Three
(3) years’ experience in similar or related position
- Good
knowledge of the area/local residents preferable
Application
Process
This
is a challenging opportunity for a dedicated and highly motivated
professional.
If you
would like to join this dynamic team, please submit your application to
jobs@adesoafrica.org , quoting the position in the email subject matter, by
11th September 2016.
Each application should be addressed to HR Director and include the following:
- An
updated CV with updated contact details: Phone No., Email Address and
Skype ID; and
- An
application letter which should include cover letter, remuneration
requirements and contact information for three work-related referees.
Applications
not including all of the above information will not be reviewed.
Only
short-listed candidates will be contacted.
Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation.
Website: www.adesoafrica.org