Handicap International
Position: Field Administrator
Responsible to: Field
Coordinator
Location: Dadaab
(non-family duty station)
The Organization: Handicap
International is an INGO specializing in the field of disability and
development.
The Position: Under
the supervision of the Field Coordinator, he/she participates to the activities
implementation by ensuring the good running of the administration, HR,
logistics and financial aspects of the site while maintaining HI standard and
implementation of proper procedures in the location.
S/he will be responsible for
1. Coordination of Finance,
Logistics, Administrative and HR functions at the field level
- Implementing HI updated rules and procedures
on site
- Ensuring that HI is properly registered on
site (according to the local regulations) and due partnership agreements
or MoU exist and are in line with HI requirements and alert the Field
Coordinator in case not.
2. Ensuring proper implementation of
HI HR policies and procedures at the field level
- Implementing the human resources policy in
Dadaab
- Carrying out the administrative follow-up of
all staff in Dadaab
- Monitoring and following up the induction
process of newly recruited staff
- Supporting the Field Coordinator in dealing
with HR issues.
3. Ensuring proper management of
financial resources and accountancy
- Liaising with the Finance and Administration
team via a regular and essential transmission of information between them
and a validation of financial documents (budgets, financial reports,
cash-flow forecasts…) and a verification of the accounts documents.
- Ensuring the procedure of commitment of
expenditure is understood and applied by all staff.
- Ensuring the monthly accountancy fully respect
HI requirements and quality
4. Managing the administration team
- Supervising the administrative staff by
organising and coordinating the team
- Managing direct reports' contracts (leave, end
of trial period, etc.); if the need arises, co-validating
4. Ensuring logistics serve project
needs under HI logistics procedures
- Ensuring the HI purchases procedure is
properly applied in the site.
- Ensuring all purchases files are properly kept
and contain all necessary information
- Ensuring all HI equipment and stock management
procedures are applied in the site.
Qualifications and skills required:
Education:
- At least a Bachelor degree in Accounting
/Finance or any other business related field
- At least a CPA II
- Relevant training in Human Resource Management
and/or Logistics an added advantage.
Experiences :
- Minimum of 5 years practical experience in
Finance, Logistics, HR and Administrative management
- At least 5 years experience in NGO environment
Technical Competencies:
- Control and drawing –up of accounts
- Knowledge of IT tools used in accounting and
management
- Budgeting
- Accountancy
- Management of cash flow
- Drawing up forecasts
- Staff Administrative management skills
- Supply chain management
- Stock management
- Vehicle management
- General Services Management
Behavioural Competencies:
- Rigour
- Transparency
- Independence
- Analytical skills
- Attention to detail
Languages: English: read, write and speak fluently
How to Apply
How to Apply
If you feel you are the right
candidate for this position, kindly send your application along with an
up-to-date CV (including 3 referees with their current official contacts) by
email to :-
recruit03@handicap-international.or.ke
The email subject line should be
marked: “Application for Field Administrator - Dadaab Position”.
Please do not send your academic and other testimonials they will be requested at a later stage.
Closing date: 30th September, 2016
Only short listed candidates with the above qualifications and skills will be contacted.
Handicap International is an Equal Opportunity Employer - Females and Persons
with Disabilities are encouraged to apply
