A well
established company in the Dairy sector in Kiambu County seeks to urgently fill
the position of a Credit
Controller.
It is
seeking to hire highly experienced and dynamic Credit Controller to oversee
credit function of the company.
The Main Purpose and Objectives
The Main Purpose and Objectives
- To
assess and control the level of credit risk on specific remit accounts.
- To
ensure that all customer accounts are accurately and promptly maintained,
ensuring the efficient release of orders to maximize sales whilst having
regard to the Company liquidity.
- To
effectively manage the company’s credit control policy and minimize
overdue trade debtor’s balances.
- To
ensure continued liquidity to meet company obligations and to ensure that
all debtors’ accounts are fully reconciled at all times.
- The
Credit Controller will be responsible for chasing outstanding invoices to
the company and plays a vital role in the cash-flow of the organization
ensuring credit given to customers is monitored and controlled effectively
Key
Duties and Responsibilities
- Ability
to regularly follow up all outstanding debts for specific customer
accounts with the respective sales staff and report accounts problems to
the Finance Manager.
- To
verify facts of all sales returns before passing a credit note. Ensure
that all supporting documentations are duly authorized and factual before
processing of a credit note. Ensure credit notes are passed and posted on
a timely basis to update stock records.
- Ensure
adherence to policies and procedures of the credit control department.
- Maintain
records of all customers in a file (invoices, credit notes, remittance
slips, copies of withholding VAT and any manner of correspondences with
the customer) and ensure that the same is filed in a system and in order
for ease of traceability.
- Ensure
on a daily basis that the accounts copies are received at the end of every
day with clear evidence of delivery to the customer to prevent future
disputes.
- Ensure
that all documentation necessary during audit is prepared on time and
forwarded to the Financial Manager for inclusion in the audit file.
- Ensure
that debts are paid in a timely manner.
- Meet
cash and debtor day targets set by the firm
- Chase
overdue invoices by telephone, email and letter within agreed timescales.
- Maintain
accurate records of all chasing activity.
- Regular
meetings with debtors to ensure all relevant debts are managed as
necessary.
- Identify
changes in payment patterns and propose action to avert indebtness.
- Ensures
that all transactions are compliant with tax legislation.
- Handle
disputed bills and negotiate to bring payment within the agreed terms.
- Provide
accurate advice on billing queries.
- Respond
promptly and completely to both client and internal enquiries.
- Providing
ad-hoc reporting as and when requested
- Ensure
monthly processing deadlines are met as required.
- Send
out monthly client statements/letters as may be agreed from time to time.
- Provide
cover for other accounting functions as requested.
- Handle
accounts, visit customers and travel to business meetings and company
branches.
- Negotiate
with suppliers, e g credit information and debt collection agencies.
- Categorize
customers by investment level risks and review this as appropriate (trade
credit)
- Stop
supply of goods and services to overdue accounts, can instigate legal
proceedings.
- Protects
company’s interest at credit meetings relating to insolvent customers.
- Obtain
sufficient information to access the creditworthiness of new and existing
customers.
- Undertake
complex reconciliations and compile documents for legal action.
- Other
duties as delegated from time to time by the Finance Manager or any other
person designated by the management.
Minimum
Requirements
- A
university degree in a business related field (Bachelor of Commerce -
Finance or Accounting option) CPA (K) /ACCA finalist and post graduate
qualifications in credit management will be added advantage.
- 5
yrs collections experience; knowledge of Billing and collections
procedure.
- The
ideal candidate shall have previous experience in FCMG dealing with high
volume calling and hitting monthly targets.
Key
Skills and Competencies
- Strong
attention to detail,
- goal
oriented
- Outgoing
and confident personality who is able to operate at all levels.
- A
self starter who is proactive and can set and achiever goals
- A
team player with a flexible approach and a willingness to learn.
How to
Apply
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address to hr@uplandspremiumdairies.co.ke by 9th September, 2016
Please
include your current and expected remuneration in your resume.