Position: Bookkeeper
Reports to: Finance & Operations Manager
Supervises: None
Job Summary: The bookkeeper is responsible for recording financial transactions and creates financial reports from that information.
Job Summary: The bookkeeper is responsible for recording financial transactions and creates financial reports from that information.
Duties & Responsibilities
- Purchase
supplies as authorized by management
- Ensure that
cash handling policy and procedures are followed.
- Monitor office
supply levels and reorder as necessary
- Tag and monitor
fixed assets
- Pay supplier
invoices in a timely manner
- Take all
reasonable discounts on supplier invoices
- Pay any debt as
it comes due for payment
- Monitor debt
levels and compliance with debt covenants
- Issue invoices
to customers
- File statutory
returns including PAYE, VAT, NSSF, NHIF and Withholding tax
- Ensure that
receivables are collected promptly
- Record cash
receipts and make bank deposits
- Conduct a
monthly reconciliation of every bank account
- Conduct
periodic reconciliations of all accounts to ensure their accuracy
- Maintain the
petty cash fund
- Issue financial
statements
- Create the
company’s financial statements
- Assemble
information for external auditors for the annual audit
- Calculate and
issue financial analysis of the financial statements
- Maintain an
orderly accounting filing system
- Maintain the
chart of accounts
- Maintain the
annual budget
- Calculate
variances from the budget and report significant issues to management
- Process payroll
in a timely manner
- Provide
clerical and administrative support to management as requested
- Any other task
as may be allocated
Key Performance Indicator
- Management
Account Reports by the 5th of every month
- Bank and Petty
Cash Reconciliations by the 1st working day of the following month
- Statutory
compliance
- Number of audit
queries raised
- Accounting
structure recommendations to the management
Education & Experience
Requirements
- Diploma in
Accounting
- At least 2
years active experience in QuickBooks Accounting Software and QuickBooks
POS Software
- Neat and
organized individual
- Between the age
of 22 and 30 years
Skills & Training
Requirements
- Able to
demonstrate understanding of retail store and manufacturing accounting
processes and procedures
- Excellent ability
to manage books of accounts
- Able to
demonstrate analytical skills
- Time management
skills
- Administration
skills
Personality & Character
- Demonstrate
unquestionable honesty, integrity, and confidentiality
- Candid
& Confidently Spoken
- Shows
initiative, Self-motivated and Proactive
- Keen attention
to details
- Responsive
(communicates feedback & asks questions)
- Ability to
effectively handle stressful periods of peak activity
- Able to
multitask and meet strict deadlines
- Organized and
able to work without supervision
