International
Organization for Migration (IOM)
Position
Title: Security Assistant
Vacancy
No: IOMKE/SVN/063/2016
Duty
Station: Nairobi, Kenya
Classification: General Service Staff,
Grade G5
Type
of Appointment: Special
Short Term Contract
Estimated
Start Date: As
soon as possible
IOM is
dedicated to promoting humane and orderly migration for the benefit of all.
It does so by providing services and advice to governments and migrants.
Context: Under the overall supervision of the Field Security Officer Nairobi and the direct supervision and coordination of the National Security Officer, Nairobi the incumbent will be responsible for producing and maintaining Security Plans and in close cooperation with the FSO, monitor IOM operations in the area of responsibility and to advise the FSO/NSO regarding security and safety of IOM staff and property.
Core
Functions / Responsibilities:
1.
In coordination with the FSO, implement Safety and Security
plans, by remaining conversant with all procedures and policies of UNDSS and
IOM security management system and advising the National Security Officer and
FSO on safety and security issues in the assigned field.
2.
Liaising with UNDSS and other security stakeholders, to maintain
appropriate lines of communications are established for all aspects of staff
safety and security.
3.
Undertake the maintaining of radio communication capabilities to
UNDSS, IOM Nairobi if applicable and to other IOM sub-office.
4.
Monitor and track all staff travels with the existing tracking
and travel procedures.
5.
Ensure all relevant security information is immediately
disseminated in a timely manner to the relevant IOM staff, FSO and National
Security Officer.
6.
Undertake physical security surveys of offices, vehicles,
projects sites and staff residences to verify compliance to minimum Operating
Security Standards (MOSS) and Minimum Operating Residential Security Standards
(MORSS).
7.
Undertake an active role in the development and implementation
of evacuation/emergency security plans in coordination with the FSO and in
coordination with the HSO/FSO undertakes medical evacuations when required.
8.
Provides updated security information to all IOM staff and a
detailed security briefing to all staff and new staff members, implementing
partner Agencies entering or re-entering the mission.
9.
In coordination with the FSO and National Security Officer,
follow up on staff members’ compliance with existing Safety and Security
protocols including completion of the mandatory security training and obtaining
security clearances as required. Basic and advanced security in the field plus
mission movement form.-check vehicles etc.
10. Investigate
and reports security breaches/incidents within the area of responsibility,
works closely with the Government police in efforts to ensure IOM staff, its
assets and interests are protected while ensuring strict confidentiality.
11. Respond
to security queries and suggests appropriate course of action in coordination
with the National security Officer and FSO.
12. Efficiently
monitor the local security and political situation and reports significant events
/ incidents to the HSO/FSO/National Security Officer.
13. Assist
in monitoring the contracted guards in the performance of services, including
fire control, first aid procedures, use of equipment and operation of the
automated alarm and video surveillance systems if installed. Where training in
fire control and first aid is found to be deficient coordinates with the
contractor to ensure such training is undertaken.
14. On a
daily basis do round checks within IOM offices to engaged security providers
(contracted guards/Police) compliance with Security requirements and liaise
with relevant management officials (HSC/G4S) to ensure security maintenance and
requirements for the offices are met.
15. In
Coordination with FSO, attend ASMT meetings to make sure IOM’s interests are
addressed.
16. Maintain
an orderly filing system for all security files as well as maintaining an
updated level of communication documentation and files.
17. Report
any discrepancies or breaches in the first instance to the FSO and NSO.
18. Undertake
quarterly road/political/border areas assessments and brief the FSO
19. Perform
such other duties and responsibilities as may be assigned by the National
Security Officer or FSO.
Required
Qualifications and Experience
Education
- Completed
High School / Certificate in Social Science, Public Administration or a
combination of relevant military / police training on procedures and
practices with five years of progressively responsible experience in
National or international Military, Police or other organization, Security
management; or
- University
degree or Higher in the above fields with three years of relevant
professional experience.
Experience
- Work
experience in an International organization;
- Experience
in conducting security assessments and security briefings;
- Good
political and social knowledge of the country;
- Proven
experience in supervising staff and leading a team;
- Computer
literacy with a high degree of proficiency in commonly used applications
such as Word, Powerpoint and Excel is required;
- The
ability to work in a multi-cultural environment with others with diverse
professional backgrounds is required.
- The
ability to handle a heavy workload efficiently with minimal supervision
and understanding the importance of close teamwork is highly
regarded.
- In
security/emergency services dedication to one’s duty is paramount and
flexibility and commitment to these duties in an emergency will be
expected and appreciated;
- Training
in emergency and disaster response is an added advantage;
- The
readiness to undergo all required security trainings.
Languages: Excellent command of
spoken and written English and Kiswahili.
Required Competencies
Behavioural
The incumbent is expected to demonstrate the following competencies:
The incumbent is expected to demonstrate the following competencies:
- Accountability-
Accepts and gives constructive criticism
- Client
Orientation- Identifies the immediate and peripheral clients of own work•
Continuous Learning- Contributes to colleagues' learning
- Communication-
Interfaces with the UNDSS, safety/security counterparts, relevant
government agencies, and other stakeholders to prepare adequate responses
to security management challenges
- Creativity
and Initiative- Actively seeks new ways of improving programmes or
services
- Leadership
and Negotiation- Convinces others to share resources
- Performance
Management- Provides constructive feedback to colleagues
- Planning
and Organizing- Sets clear and achievable goals consistent with agreed
priorities for self and others
- Professionalism
- Masters subject matter related to responsibilities
- Teamwork
- Actively contributes to an effective, collegial, and agreeable team
environment
- Technological
Awareness- Learns about developments in available technology
- Resource
Mobilization- Establishes realistic resource requirements to meet IOM
needs
Technical: Anticipates and prepares adequate responses
to matters affecting staff safety / security
Any
offer made to the candidate in relation to this vacancy notice is subject to
funding confirmation.
Appointment
will be subject to certification that the candidate is medically fit for
appointment and verification of residency, visa and authorizations by the
concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.
In all
cases, a prerequisite for taking up the position is legal residency in the
country of the duty station, or in the neighbouring country located within
commuting distance, and work permit, as applicable.
How to
Apply:
Submit
cover letter and CV, including daytime telephone and e-mail contact to:
International
Organization for Migration (IOM),
Human
Resources Department,
send
via e-mail to hrnairobi@iom.int
Closing
Date: 16th August, 2016
Only
Shortlisted Applicants will be contacted.
NOTE
NO
FEE: The
International Organization for Migration (IOM) does not charge a fee at any
stage of the recruitment process (application, interview meeting, process or
training). IOM does not concern itself with information on applicants’ bank
details.
IOM is committed to a diverse and inclusive environment.
IOM is committed to a diverse and inclusive environment.
Internal
candidates are eligible to apply to this vacancy. For the purpose of the
vacancy, internal candidates are considered as first-tier candidates.