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Programme Assistant Job in Nairobi, Kenya

International Organization of Migration (IOM)
 
Position Title: Programme Assistant – AVRR and Counter Trafficking
 
Vacancy No: IOMKE/SVN/065/2016
 
Duty Station: Nairobi, Kenya
 
Classification: General Service Staff, Grade G5
 
Type of Appointment: Special Short Term, 9 months with possibility of extension.
 
Estimated Start Date: As soon as possible 

Closing Date: 19 August, 2016
 
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. 

IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: Under the overall coordination of the Head of IOM Kenya Country Office and the direct supervision of the Programme Manager of Immigration and Border Management in Nairobi, the successful candidate will be responsible for assisting in the coordination, implementation, monitoring of and reporting on activities under IOM Kenya’s Immigration and Border Management, Assisted Voluntary Return and Reintegration (AVRR) and Counter Trafficking projects.

Core Functions / Responsibilities:
  • Assist in the technical and administrative implementation of Immigration and Border Management, Assisted Voluntary Return and Reintegration (AVRR) and Counter Trafficking projects.
  • Serve as the focal point for AVRR and Counter Trafficking in Kenya, under guidance of RTS and Programme Manager.
  • Maintain the project-related correspondence and progress, technical reports, visibility and communication material and other relevant background documents.
  • Draft reports and formal correspondence and assist in dissemination to relevant counterparts.
  • Monitor status of project, compile, summarize and present information/data on activities and submit reports on a regular basis.
  • Assist the Programme Manager in providing technical support to increase the capacity of relevant implementing partners engaged in the implementation of outreach, advocacy and awareness component.
  • Maintain updates and compiles project documentation, including payment request and similar routine project documentation for the projects.
  • Undertake duty travel related for project implementation.
  • Represent IOM at meetings and conferences relevant to the project in the region, as assigned by RTS and the Programme Manager.
  • Liaise with partner agencies and ministries, relevant to the project as directed.
  • Organize and arrange conferences and/or training sessions related to the projects.
  • Assist in drafting new projects, in particular in relation to Counter Trafficking.
  • Perform any other duties as may be assigned from time to time.
Required Qualifications and Experience
 
Education
  • Completed Bachelor’s degree from an accredited academic institution, preferably in Political or Social Science, International Relations and/or Law with three years’ experience or
  • Completed High School/Certificate with five years’ experience
Experience
  • Professional experience in project assistance or project implementation in international donor funded projects;
  • Experience in contributing to drafting project documents and reports;
  • Familiarity with issues of migration, border management and counter trafficking;
  • Work experience in IOM, a UN agency, non-governmental organization, or international organization is required;
  • Extensive experience in liaison and cooperation with governmental authorities and UN partners is required;
  • Excellent writing and communication skills in English;
  • Good level of computer literacy, including database applications.
Languages: Excellent command of spoken and written English and Kiswahili.
 
Required Competencies
 
Behavioural
 
The incumbent is expected to demonstrate the following competencies:
  • Accountability- Accepts and gives constructive criticism
  • Client Orientation- Identifies the immediate and peripheral clients of own work
  • Continuous Learning- Contributes to colleagues' learning
  • Communication- Actively shares relevant information
  • Creativity and Initiative - Actively seeks new ways of improving programmes or services
  • Leadership and Negotiation - Convinces others to share resources
  • Performance Management - Provides constructive feedback to colleagues
  • Planning and Organizing - Sets clear and achievable goals consistent with agreed priorities for self and others
  • Professionalism - Masters subject matter related to responsibilities
  • Teamwork - Actively contributes to an effective, collegial, and agreeable team environment
  • Technological Awareness - Learns about developments in available technology
  • Resource Mobilization - Establishes realistic resource requirements to meet IOM needs
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. 

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:
 
Submit cover letter and CV, including daytime telephone and e-mail contact to: 

International Organization for Migration (IOM), 
Human Resources Department, 
send via e-mail to hrnairobi@iom.int

Closing Date: 19 August, 2016

Only Shortlisted Applicants will be contacted.

NOTE

NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.

IOM is committed to a diverse and inclusive environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

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