World
Food Programme (WFP)
Vacancy
Announcement No:RBN/014/2016
Procurement
Assistant
Grade: Service Contract, SC4 (G4 equivalent)
Duty
Station: WFP
Regional Bureau for East & Central Africa, Nairobi
Salary: As per UN Service
Contract Salary Bands
Qualified
female applicants are encouraged to apply.
The
World Food Programme (WFP) is the world’s largest humanitarian agency fighting
hunger worldwide. We are seeking to fill the position of Procurement Assistant
in support of the Regional Bureau office, based in Nairobi, Kenya.
The
Regional Bureau provides strategic guidance, policy/technical support and
direction to WFP operations and activities in nine countries: Burundi, Djibouti,
Ethiopia, Eritrea, Kenya, Rwanda, Somalia, South Sudan and Uganda.
Accountabilities:
Under
the direct supervision of the Procurement Officer, the Procurement Assistant
will be responsible for the following duties:
- Gather
information with clear direction to support the drafting of documents and
preparing reports by other staff.
- Respond
to queries and escalate where appropriate, in order to provide a timely
and accurate service to clients.
- Support
processing and managing routine administrative and financial tasks in
various functional areas, to contribute to the effective and timely
management of resources.
- Provide
revision and proof-reading services for standard documents, to contribute
to the development of accurate documentation.
- Take
responsibility for the maintenance of set standard systems and files, to
ensure information is accurate and readily available for the function.
- Identify
simple discrepancies in statistics and data, such as missing information,
and report to senior staff in order to support clients to deliver their
work.
- Take
responsibility for data integrity to facilitate availability of accurate
information in corporate systems.
- Provide
guidance on routine business support methods and practices to junior
colleagues to ensure services are delivered consistently and to the
required standards.
- Work
with a variety of individuals, taking on feedback where appropriate to
assist in business support delivery for staff.
Qualifications
and Experience
Education: Secondary school
education, preferably supplemented by technical training/certificate in
business studies or related field.
Experience: At least three years of
progressively responsible working experience in Procurement (Food and/or Goods
& Services), including some experience in finance, audit, or other related
fields.
At
least one year at G3 level or equivalent.
Knowledge
& Skills:
- Proficient
in the use of office equipment and computer software packages, such as
Microsoft Word.
- Knowledge
of work routines and methods in order to complete processes under minimal
supervision.
- Uses
tact and courtesy to give and receive information to a wide range of
individuals.
- Ability
to identify data discrepancies and rectify problems requiring attention.
- Ability
to offer guidance or basic on-the-job training to more junior staff.
Language: Fluency (level C) in
English language.
Desirable
skills: Training
and/or experience using MS Word, MS Excel, MS PowerPoint and outlook.
Application
procedures:
Interested
and qualified candidates are requested to submit online applications ONLY,
according to the following procedures:
Go to: http://i-recruitment.wfp.org/vacancies/16-0022017
Step 1: Create your online CV
Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.
NOTE:
You must complete Step 2 in order for your application to be considered for
this vacancy.
Deadline for applications: 2 September 2016.
Only
short-listed candidates will be contacted.
If you have any queries relating to this VA please send them to: wfp.rbnhr@wfp.org
WFP does not charge fees at any stage during the recruitment process.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.