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Office Assistant Job in Nairobi Kenya

Job Vacancy: Office Assistant
 
Duty Station: Nairobi
 
Reporting To:Administrative Assistant

Job Purpose: Provide basic office support to the assigned department / unit; photocopying, handling mail and other related services, provide general staff support as may be required from time to time and circulate internal communication.  

Description of Duties

  • Documentation support - Monitor and assist in photocopying, binding and requisition of relevant stationery in consultation with the Administration department and ensure the printing/documentation/photocopying area is well organized.
  • Mail processing – Sort and distribute mail as relevant to the assigned office
  • Support work process – Provide office support in work processes as may be relevant to assigned department/unit including pickup and delivery of items for the office as required e.t.c.
  • Assist in sending faxes and maintaining the fax machine, notifying the Finance & Administration Offices when service and supplies are required.
  • Assist in operating the switchboard, directing incoming and outgoing calls as required by caller, determine the nature of the call and decides on appropriate routing.
  • Support in record keeping, filing and retrieving of office documents
  • Support in cheque deliveries including payment and remittance of statutory cheques
  • Coordinate and prepare for meetings and other events
  • Maintain office supplies and inventories records including, requisition and ordering
  • Support in preparing and serving staff tea as well as maintain cleanliness in the kitchen
  • Support in ground, office cleaning and general office duties
  • Perform any other duties that may be assigned from time to time by supervisor
Key Qualifications
  • Have Kenya Certificate of Secondary Education.
  • Certificate in computer applications training or Office Practice
  • Experience as an office assistant, experience with Switchboard equipment.
  • Valid Certificate of good conduct
  • Valid driving license Responsible over data/information – may have access to important and highly confidential information relating to the assigned office.
  • Responsible over assets – printer, office equipment etc. as may be relevant.
  • Basic organizational skills Knowledge of modern office procedures.
  • Mature, integrity, confidentiality, good interpersonal and customer care skills
How to Apply

Apply by sending your cover letter and resume/CV to hrkenya@cmmb.org. 

Applications must be submitted no later than 2 September 2016. 

Only shortlisted candidates will be contacted.

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