Job
Title: Office
Administrator
Location: Nairobi CBD
Reports
To:Directors
Ref No: TRH4708/16
Job Summary: Our client a company an IT that offers solutions for both software and hardware computer requirements is seeking to recruit a young aggressive individual who will be responsible for the co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.
Duties and Responsibilities Job Summary: Our client a company an IT that offers solutions for both software and hardware computer requirements is seeking to recruit a young aggressive individual who will be responsible for the co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.
Customer
Service
- Greet
customers or other personnel of the firm by phone, in person, or through
electronic media, including email
- Assess
the needs of customers and provide information concerning the services,
procedures, and guidelines of the firm
- Handle
requests and transactions, or direct the matter or the directors
- Assist
in resolving problems and complaint raised by unsatisfied customers
- Ensuring
that the office is clean
Office
support/filing
- File
documents; develop and modify filing practices – this includes the usage
of electronic in addition to paper records
- To
order and/or purchase the necessary supplies required for the efficient
running of the service.
- Maintaining
a proper and functional filing system;
- Ensure
office equipment is properly maintained and serviced
Mail
and Correspondence
- Produce
and distribute correspondence memos, letters, faxes and forms
- Assist
in the preparation of regularly scheduled reports
- To
type the minutes of meeting and file them for record purposes
- Answer
and direct phone calls
- Maintain
contact lists
Booking
keeping
- Submit
invoices to clients
- Reconcile
invoices issued out against stocks issued
- Follow
up with clients on payment modalities
- Paying
suppliers, banking cash and cheque
- Preparing
relevant source documents requirement by the accountant
Employee
management
- Monitor
employees attendance
- Ensure
that the statutory deductions are remitted in good time
Person
Specification:
Essential
Education Qualifications and Attainments
- At
least a Diploma in office administration/business administration or
relevant field
- Admin/office
work/IT/document production. Knowledge of Microsoft Word, Excel.
Essential
Knowledge, Skills & Experience
- Attention
to detail and high level of accuracy
- Knowledge
of and skills in maintaining records/files
- Experience
in IT industry is an added advantage
- Use
of MS Excel is a must
- Good
communication skills, both face to face and telephone
- Ability
to work on own initiative and prioritize own work to meet agreed
objectives
- Ability
to work as part of a team
- Knowledge
of operation of IT is an added advantage
- Excellent
planning and organization skills
- Self-motivated
demonstrating drive and enthusiasm
- Flexible,
proactive and able to work under pressure
- Ability
to apply discretion in sensitive issues, and maintain confidentiality at
all times
Interested
and qualified candidates should send their CVs and cover letter to
angeline@therecruitmenthub.co.ke
Kindly remember to include the reference number in your application
Only shortlisted candidates will be contacted.