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NGO Jobs in Kenya – TJN-A (Intern and Office Assistant)

Tax Justice Network-Africa (TJN-A) is a Pan-African initiative established in 2007 and a member of the Global Alliance for Tax Justice. It is a network of 29 members in 16 African countries. 

Through its Nairobi Secretariat, TJN-A collaborates closely with these member organizations in tax justice activities at the national and regional level. 

TJN-A seeks to promote socially just and progressive taxation systems in Africa, advocating for pro-poor tax policies and the strengthening of tax systems to promote domestic resource mobilization. 

TJN-A aims to challenge harmful tax policies and practices that favour the wealthy and aggravate and perpetuate inequality.

TJN-A engages in various activities that are aimed at promoting public awareness regarding tax issues in Africa.
TJN-A’s vision is A new Africa in which Tax Justice prevails and ensures an equitable, inclusive and sustainable development which enables all its citizens to lead a dignified and fulfilled life. 

In line with the TJN-A mandate, the revised Mission is “To spearhead tax justice in Africa’s development by enabling citizens and institutions to promote equitable tax systems through Research, Capacity Building, and Policy Influencing.”
TJN-A wishes to recruit highly motivated and result oriented individuals to fill the position of a Finance / Accounting intern and Office Assistant. 

Please refer below for specific job descriptions.
Finance Intern
Contract duration: 3 months renewable
The Finance Intern will offer services in Finance department by assisting in the following tasks:-
  • Assist in the retrieval and filing of documents neatly.
  • Assist in processing of payments in Finance dept. by compiling all invoices with supporting documentation, writing payment vouchers, follow up on approvals and preparation of remittances.
  • Rubber stamping ‘paid’ on all documents once cash vouchers are signed and cash disbursed and before filing.
  • Maintain an organized and well documented (all files must be labeled properly and visibly) and sequential filing system for all payment and petty cash vouchers according to TJN-A filing codes
  • Assist in reconciling supplier statements and ensuring all balance are up to date
  • Compilation of commitments for input in PASTEL
  • Assist in tagging of assets and compiling a comprehensive Asset Register.
  • Assist with month-end financial reports paperwork
  • Any other duties as may be assigned by supervisor.
  • A Bachelor’s degree in Finance/Commerce or CPA II qualification
  • Proficient in Microsoft Excel
  • Knowledge of PASTEL accounting package will be an added advantage.
  • Attention to detail, the ability to multi-task and excellent communication skills are all essential to this position.
Office Assistant
Contract Duration: Maternity Cover for 4 Months
Job Purpose / Objective: The job seeks to maintain the interior of the office so as to ensure a conducive environment that will enable effective delivery of all programs. 

The job holder is to also provide support to the Administrative Functions of the office.

Key Responsibilities:
Office Cleaning:
  • Cleaning the office on daily basis. Report any defects observed to the Administration Officer on timely basis.
  • Make tea/coffee for staff and guests.
  • Organize General office cleaning on a quarterly basis including fumigation.
  • Wash kitchen utensils and place them at their respective places. Ensure clean utensils are always available for use by staff.
  • Ensure the kitchen is always clean and tidy.
  • Cleaning of desks, telephone handsets, windows and other office equipment on regular basis.
  • Cleaning the window frames when accessible.
  • Raising purchase request for office drinking water, milk, tea and coffee for the office.
  • Arrange conference rooms for meetings and interviews as requested.
Support to Administrative Functions
  • Manning the reception desk and attending to guests needs
  • Supervise running of office errands by the courier company
  • Follow up on payments of all office bills and utilities to ensure they are paid in time
  • Manning the switchboard, receiving and allocating phone calls and updating telephone contacts on a regular basis.
  • Assist in filing of documents as requested
  • Receive and dispatch office mail appropriately
  • Scanning and Photocopying of documents as requested.
  • Ensure office equipment are well kept and request for maintenance service as needed
  • Support the logistics functions of the office for cab requests and movements for all staff and partners affiliated to the secretariat.
  • Follow up on supplier payments
Coordination of Office Supplies
  • Monitor use of office supplies and make replenishment orders as necessary
  • Maintain bin cards for all stock items for updating in the monthly stock reconciliation report
  • Prepare a monthly stock reconciliation report
  • Receiving and checking of all goods ordered
  • Assist in the Stock counting exercise
  • Prepare and update a list of all assets with serial numbers and ensure that they have asset numbers.
Required Qualifications & Experience:
  • Diploma in Office Management
  • Good command of the English Language both spoken and written
  • At least 2years experience
  • Basic computer skills
Required Competencies:
  • Good Knowledge of front office desk operations
  • Team player with good interpersonal skills
  • Well organized
Applications must be submitted online by emailing a cover letter and a Curriculum Vitae to not later than COB Monday 22nd August, 2016. 

Please use the job title as the subject of your email.

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