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NGO Jobs in Kenya - Health Poverty Action

Position: Finance Assistant
 
Reporting to: Field Coordinator
 
Duty Station: Mandera, Kenya
 
Dated: 08 August, 2016
 
Country: Kenya
 
Health Poverty Action (HPA) formerly known as Health Unlimited (HU) works with some of the poorest and most marginalized communities in Africa, Asia and Latin America, often in very difficult environments. 

We work to enable these communities achieve improvements to their health as one of their fundamental human rights.

Currently, HPA Kenya is implementing a 3-year, EC-funded and UKAid funded projects “Accelerating the reduction in maternal, new born and child mortality” and “improving maternal, newborn and child health in pastoralist communities of Mandera County, Kenya” respectively. 

The objective of these project are to provide quality and culturally appropriate Maternal Newborn and Child Health (MNCH) services and information for pastoralists living in hard to reach areas of Mandera County in Kenya. 

The projects are run in partnership with Emergency Pastoralist Assistance Group Kenya (EPAG-K).
 
HPA is seeking a Finance Assistant to join its existing team. This newly created role will have a close working relationship with the existing Finance, Admin and Program Department.
 
HPA is an equal opportunity employer that values diversity at all levels. (Minorities / Females / Veterans / Individuals with Disabilities).
 
Job Description: The Finance Assistant will be working closely with Regional Finance and Admin Officer (RFAO) with various finance functions and to ensure the smooth running of the finance office. 

This includes handling of expense reports, processing of Invoices and participants per diems, processing payments, filing of documents, travel to the field if need be and assists with other finance tasks as assigned.

Key Responsibilities
  • Examines financial documents such as invoices, vouchers, expense reports and other documents such as purchase orders to ensure the completeness, accuracy, reasonability and validity of financial data.
  • Prepare payment vouchers for travel advances, vendors and consultant’s invoices.
  • Assists with disbursement of funds from the project bank account(s) accordance.
  • Follow up with the Administrative Assistant to ensure that all cheques are issued to the suppliers, consultants within 1 week upon signing.
  • Ensures that accounting documents are filed on a timely basis, proper accounting records are maintained and compatible with standard accounting practice, HPA and donor guidelines.
  • Assists in monitoring and reconciling supplier statements on regular basis and ensures timely settlement of bills.
  • Maintain petty cash, ensure disbursement through petty cash is properly approved and petty cash funds are safely stored.
  • Regularly post accounting transactions into the accounting software (QuickBooks) ensuring that expenses are charged to the correct budget lines.
  • Assists in monitoring and reconciling travel expenses and project expenses to individual advances on a regular basis.
  • Follow up with staff to ensure that unspent advances are deposited to specific project Bank account and deposit slip filled in the correct expense report.
  • Assist in preparation of ad hoc financial reports as needed.
  • Assume other duties as assigned.
Basic Qualifications
  • Degree in Accounting or Finance or CPA Section IV or their equivalent with a minimum of 3 years of similar work experience.
  • Knowledge of donor funded regulations would be an added advantage.
Preferred Skills / Experience
  • An understanding of maintenance of ledger entries, books keeping skills and bank reconciliation.
  • Computers skills including use of spreadsheets and/or accounting packages - Preferably QuickBooks.
  • Knowledge of Generally Accepted Accounting Principles, GAAP.
  • Knowledge of internal controls.
  • Proper knowledge of Kenya tax systems
  • Ability to work independently and ask for clarification where needed
  • Ability to communicate and to work as part of a team
  • Comfortable in a working environment in which job responsibilities evolve as team needs change
Additional desirable
  • Complete understanding of Kenyan tax and payroll system
  • Understanding of filing year-end and donor reports
  • Experience with QuickBooks accounting package
How to Apply:
 
Interested candidates should submit a current CV and a statement explaining how they meet the selection criteria for the position to jobs@healthpovertyaction.or.ke quoting the job title “Finance Assistant - Mandera”. 


Position: Technical Officer – RMNCH Clinical Interventions
 
Reporting to: Field Coordinator
 
Duty Station:Mandera County, Kenya

Health Poverty Action (HPA) formerly known as Health Unlimited (HU) works with some of the poorest and most marginalized communities in Africa, Asia and Latin America, often in very difficult environments. 

We work to enable these communities achieve improvements to their health as one of their fundamental human rights.

Currently, HPA is implementing a 3-year, EC-funded and UKAid projects “Accelerating the reduction in maternal, new born and child mortality” and “Improving maternal, newborn and child health in pastoralist communities of Mandera County, Kenya” respectively. 

The objective of the project is to provide quality and culturally appropriate Maternal Newborn and Child Health (MNCH) services and information for pastoralists living in hard-to-reach areas of Mandera County in Kenya. 

The project is run in partnership with Save the Children International and Emergency Pastoralist Assistance Group Kenya (EPAG-K).
 
HPA is seeking to invite applications from suitably qualified, dynamic, experienced and results driven candidates with proven track record to fill the position of Technical Officer-RMNCH;

HPA is an equal opportunity employer that values diversity at all levels. (Minorities / Females / Veterans / persons living with HIV, Individuals with Disabilities).
 
Job Summary: To assist the organization and partners (EPAG-K, and the Ministry of Health) in the strategic planning, development and implementation of programmes designed for improving RMNCH in the context of SDGs 3 and 5.

Responsibilities
  • Undertake and monitor field level implementation of all planned project activities and ensure implementation is technically in accordance to descriptions in the project proposal and compliant with donor contracts and according to HPA systems and guidelines;
  • Compile the field level quarterly and annual reports from and provide sufficient explanation to feedbacks from country office as appropriate;
  • Assist with the field level administration of evaluations (e.g. facilitating surveys with consultants and data enumerators, arranging logistics, coordinating with local authorities and reviewing report drafts etc.)
  • Provide update and information concerning the project, changes in the context and issues encountered both internally and externally in the field office;
  • Conduct and provide technical mentorship through support visit to RMNCH project supported sites and provide onsite coaching as necessary.
  • Provide technical assistance to community based stakeholders.
  • Assist in the implementation, coordination, monitoring, evaluation and documentation of collaborative activities with the Ministry of Health (MoH) on RMNCH services and related areas of work;
  • Build and maintain excellent relationships and reporting with county and sub-county health and other government offices, health facilities and community volunteers.
  • Provide technical support to the MOH in updating and adapting relevant guidelines, materials and tools;
  • Provide technical assistance to the MOH and relevant local counterparts in performing training needs assessments, organizing and implementing training activities.
  • Work with CHMT and health facility staff on preparations for and implementation of activities related to RMNCH
  • Manage specific activities, in a timely manner and to the highest standard, and work with colleagues to prepare activity plans and budgets.
  • Contribute to the maintenance of excellent work partners (SCI and EPAG) relationships with communities, health workers and local authorities;
  • Ensure clear and timely reporting to, and communication with the field coordinator.
Essential Qualifications
 
This position requires the following qualifications:
  • A degree in public health, nursing or related discipline
  • Good clinical knowledge of community health and RMNCH projects.
  • Minimum of 3 years RMNCH field experience.
  • Good IT skills particularly application of MS Office
  • Ability to provide technical advice on RMNCH, and inputs into the EU project.
  • Experience in capacity building of local staff working on RMNCH project
  • Good networking and communications skills- including with other stakeholders and government.
  • Excellent spoken and written English
  • Knowledge of local language, culture and tradition.
How to Apply:
 
Interested candidates should submit a current CV and a statement explaining how they meet the selection criteria for the position to jobs@healthpovertyaction.or.ke quoting the job title “Technical Officer, Mandera” on the subject line. 

Specific enquiries about this role and the application process can be sent to the same e- mail address.

Applications will be accepted and reviewed on a rolling basis with a final closing date of 15th August, 2016 and only shortlisted applicants will be contacted.

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