International
Rescue Committee (IRC)
Logistics
Manager -
Nairobi
Sector: Logistics
Location: Kenya
Employee
Type: Regular
Employee
Category: Full
Time
Job
Purpose / Objective: The
Logistics Manager is a key member of the Supply Chain Management team and is
responsible for planning, supervising and managing the warehousing, assets
management, travel, fleet management and admin fucntions in IRC Kenya Program.
This position’s mandate extends to provision of guidance and oversight to field logistics activities.
Key Responsibilities.
- The
implementation and / or maintenance of standard IRC logistics and
administrative policies and procedures across the country programme.
- Coordinate
with Procurement, Finance, Programmes and field Supply Chain to ensure
integrated internal controls on warehousing, assets management and
administrative activities supported by full and auditable documentation.
- Oversee
and supervise the implementation and maintenance of transparent and
responsive warehouse and asset management processes at the country office
and field sites, ensuring all logistics and admin activities are carried
out in accordance to IRC and donor-specific polices.
- Routine
communication, coordination and planning with the relevant requesting
staff / programs regarding the receipt, inspection and delivery of
supplies.
- Establishment
and maintenance of ethical, professional working relationships with
suppliers.
- Ensure
up-to-date information is maintained for warehouse stocks, assets, vehicle
fleet and travel operations
- Collect
and share market information that may be relevant to effective performance
of Logistics and Admin functions
- Support
and provide appropriate trainings for Country Office Logistics and
non-Logistics staff as required.
- Advise
and guide the field Supply Chain teams on Logistics and Admin-specific
issues
- Regularly
visit all field sites to monitor compliance of Logistics (warehousing,
assets management, fleet management and admin) activities with IRC &
Donor regulations; conduct capacity reviews and implement capacity
building initiatives for field staff in the logistics and admin functions
under his/her docket
- Be
the focal point for all logistics and admin activities referred from the
field to Country Office for guidance or approval by senior management, ensuring
the accuracy and completeness of related documentation and compliance with
IRC and Donor Spolicies and procedures
- Timely
preparation and sharing of standard weekly, monthly, quarterly and ad-hoc
reports, including the weekly and monthly Warehouse Inventory and Asset
reports.
- Actively
contribute to development and implementation of Global Supply Chain KPIs
and Improvement initiatives
- Contribute
to the timely preparation of monthly Supply Chain Management Reports for
submission to Global Supply Chain
Key
Result Areas:
- Establishment/maintenance
of efficient and effective warehousing and assets management operations
and systems
- Operation
of a well-maintained, safe and reliable vehicle fleet for staff movement
- Provision
of effective and reliable administrative services at the Country Office
and field sites
- Timely
reporting through an up-to-date and accurate management information system
for maintaining and tracking Warehousing, Assets and Fleet Management
metrics
- Capacity
development and empowerment of Logistics and Admin staff to ensure they
have the tools, knowledge and skills required to perform their duties
- Application
and enforcement of IRC and Donor Logistics-related policies and
regulations at both the country office and field sites
Required
Qualifications:
- Bachelor’s
degree in Business Administration, Supply Chain, Logistics or a related
area with Professional Diploma qualification in Supply
Chain/Warehousing/Logistics and 5 years’ practical experience in Admin,
Warehousing, Fleet Management and Travel Management, OR
- A
degree in another specialization out of the above areas with a
Professional Diploma qualification in Supply Chain Management, Procurement
or Logistics and 7 Years’ practical experience in Admin Admin,
Warehousing, Fleet Management and Travel Management
- At
least two years’ supervisory experience in a large, busy organization;
preferably in a humanitarian or development organization
Required
Experience & Competencies:
- High
degree or personal integrity
- Excellent
computer skills: Word, Excel, Access.
- Demonstrable
knowledge of suppliers and availability of materials in Kenya
- Excellent
communication skills.
- High
level of personal motivation and initiative; ability to work without/under
minimal supervision
- Attention
to detail
- Strong
supervisory skills
- Pro-active
problem solving and analytical skills.
- Good
inter-personal relationship skills
Kenyan
nationals are encouraged to apply.
International
allowances are not available for this position.
Salary
and other benefits are compliant to the Kenyan NGO Sector.
How to Apply
CLICK HERE to apply online
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. Please contact Talent Acquisitions at IRCrecruitment@rescue.org. As required by law, the IRC will provide reasonable accommodations to qualified applicants and employees with a known disability.
How to Apply
CLICK HERE to apply online
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. Please contact Talent Acquisitions at IRCrecruitment@rescue.org. As required by law, the IRC will provide reasonable accommodations to qualified applicants and employees with a known disability.
Disclaimer: Please take note that
International Rescue Committee (IRC) does not ask for any fees in connection
with its recruitment processes. In the event that you receive any request for
payment of any sort, please get in touch with us on Tel: +(254-020) 2727730,
Email: IRCKenya@rescue.org or report to the nearest police.