ActionAid
is an international anti-poverty agency formed in 1972.
We are
a partnership between people in poor and rich countries working together to end
poverty and injustice.
Today
we are working with over 15 million of the world’s poorest and excluded people
in over 45 countries worldwide to secure their rights to a life free of poverty
and injustice, and with the support of half a million donors and supporters.
Position: HR & Operations Intern
Location: Nairobi
Duration: Full time Fixed Term
contract of 12 months
Allowance: A monthly stipend will apply.
Purpose
of the Role: To
provide support to HR & Operations Business Partner in providing effective
delivery of liaison services on administration, finance and operations roles to
enable achieve organizational objectives.
Key responsibilities include but not limited to:
- Provide
administrative and HR support.
- Acts
as the Receptionist whilst still also handling own responsibilities.
- Provide
logistics support to AAI activities i.e. workshops, seminars, meetings,
staff retreats etc.
- Liaise
with the HR & Operations Business Partner and Regional Administrator
to organise travel, accommodation, visa for IS staff.
- Support
the HR & Operations Business Partner to measure; keep an update and
accurate asset inventory and office supplies.
- Liaise
with HR & Operations Business Partner to procure office supplies. This
includes sourcing quotation and analyzing them to inform finance
processing.
- Collaborate
with HR & Operations Business Partner to ensure that orders are
correctly processed and proper documentation is forwarded to Finance for
processing.
- Management
of stationary store by keeping a record of all items, issue stationary,
carry out stock and raising replenishment requisition for review by HR
& Operations Business Partner.
- Constantly
update and circulate the procurement status to the HR & Operations
Business Partner.
- In
collaboration with the ActionAid Kenya (AAIK) administration, ensure the cleanliness
of office.
- Regularly
monitor functionality of office equipment and bind documents as and when
required.
- Provide
support and ensure that there is adequate and up to date filing system of
the IS office.
- Any
other duties.
Desired
Skills & Experience
The
successful candidate will have:
- A
bachelor’s degree or diploma in, business administration, HR, commerce,
procurement or related field
- Strong
administration experience, ideally in a HR shared service or busy,
customer service environment, will be an added advantage.
- Strong
data input/computer skills - excellent written and verbal communication
skills - communicates clearly and regularly at all levels, adapting style
according to the situation & audience
- Intermediate/advanced
skills in Word, Excel.
- Has
experience of working to deadlines and the ability to prioritise and
manage workload.
- A
proactive approach to duties, continually looking at ways to improve
administration processes & encouraging others to do so.
- Appreciation
and ability to work in a multicultural context.
Application
Procedures
Applications
should be sent with your CV, motivation cover letter by no later than 22nd
August, 2016.
You
are requested to highlight in the motivation letter how specifically you meet
the criteria for this role. Please clearly indicate which position you are
applying for.
All Applications send to: Vacancies.Africa@actionaid.org
Interns will be selected on merit, based on their cumulative academic performance, extra-curricular activities and interview performance.
Internship
applications from women graduates and those from disadvantaged communities are
especially encouraged by AAI. Interns must have the eligibility to work within
the country offering the Internship and be over 18 years of age.
Due to high volumes of applications received, we can only correspond with short listed applicants.
Should
you not have received feedback on your application within two weeks of the
closing date, please consider your application unsuccessful.
ActionAid
International will not consider candidates from recruitment agencies. We
reserve the right to withdraw any of our vacancies at any time.
ActionAid International promotes diversity and welcomes applications from all
section of the community.