Lean
Energy Solutions Ltd
Human
Resource Assistant
Duties and Responsibilities
Duties and Responsibilities
- Answering
employee questions
- Processing
incoming mail
- Creating
and distributing documents
- Providing
customer service to organization employees
- Serving
as a point of contact with benefit vendors / administrators
- Maintaining
computer system by updating and entering data
- Setting
appointments and arranging meetings
- Maintaining
calendars of HR management team
- Compiling
reports and spreadsheets and preparing spreadsheets
Recruitment/New
Hire Process
- Participating
in recruitment efforts
- Posting
job ads and organizing resumes and job applications
- Scheduling
job interviews and assisting in interview process
- Collecting
employment and tax information
- Ensuring
background and reference checks are completed
- Preparing
new employee files
- Overseeing
the completion of compensation and benefit documentation
- Orienting
new employees to the organization (setting up a designated log-in,
workstation, email address, etc.)
- Conducting
benefit enrollment process
- Administering
new employment assessments
- Serving
as a point person for all new employee questions
Payroll
and Benefits Administration
- Processing
payroll, which includes ensuring vacation and sick time are tracked in the
system
- Answering
payroll questions
- Facilitating
resolutions to any payroll errors
- Participating
in benefits tasks, such as claim resolutions, reconciling benefits
statements, and approving invoices for payment
Record
Maintenance
- Maintaining
current HR files and databases
- Updating
and maintaining employee benefits, employment status, and similar records
- Maintaining
records related to grievances, performance reviews, and disciplinary
actions
- Performing
file audits to ensure that all required employee documentation is
collected and maintained
- Performing
payroll/benefit-related reconciliations
- Performing
payroll and benefits audits and recommending any correction action
- Completing
termination paperwork and assisting with exit interviews
To
effectively perform the duties of a human resources assistant, individuals must
be able to demonstrate a number of competencies that are essential to the position,
which include:
- Must
be adept at problem-solving, including being able to identify issues and
resolve programs in a timely manner
- Must
possess strong interpersonal skills
- Must
be able to communicate clearly, both written and orally, as to communicate
with employees, members of the HR management team, and in group
presentations and meetings
- Must
be able to effectively read and interpret information, present numerical
data in a resourceful manner, and skillfully gather and analyze
information
- Must
be able to prioritize and plan work activities as to use time efficiently
- Must
be organized, accurate, thorough, and able to monitor work for quality
- Must
be dependable, able to follow instructions, respond to management
direction, and must be able to improve performance through management
feedback
Applicants
to submit their applications which should include a 1 page cover letter and CV
stating their qualifications and suitability.
Applications
to be sent to hr@leansolutions.co.ke
Deadline for receiving applications is 31/08/2016.
Canvassing will lead to automatic disqualification.
Deadline for receiving applications is 31/08/2016.
Canvassing will lead to automatic disqualification.
Only shortlisted candidates will be contacted