Self
Help Africa (SHA) is an International Non-Governmental Organization implementing
rural development, sustainable food and livelihoods security programmes in 9
countries In Africa.
SHA’s
vision Is an economically thriving and resilient rural Africa with a mission to
support sustainable livelihoods for Kenya’s smallholder farmers.
SHA
has been working in Kenya since 2005 implementing rural development,
sustainable food and livelihood security programs.
Self Help Africa Kenya seeks to recruit a suitable candidate to fill the position
Job Title: Head of Finance and Administration
Department: Finance
Location: Kenya
Reports
to: Country
Director
The Position: Under the overall managerial and administrative leadership of Self Help Africa (SHA) Country Director (CD), the Head of Finance and Administration will be directly responsible for the implementation and overall management of financial systems and controls of the Country Programme, including cash/bank management, management and financial eporting, budget administration, staff capacity building and all other related matters in Country.
The Position: Under the overall managerial and administrative leadership of Self Help Africa (SHA) Country Director (CD), the Head of Finance and Administration will be directly responsible for the implementation and overall management of financial systems and controls of the Country Programme, including cash/bank management, management and financial eporting, budget administration, staff capacity building and all other related matters in Country.
The
HoFA is a key part of the senior management team of the Country Programme (with
the CD and Head of Programmes) and is expected to play a key role in
contributing to the development of financial systems across SHA, new programme
development and the overall achievement of Country Programme goals.
Key Responsibilities
Key Responsibilities
Country
Programme Finance Management
- Review
monthly management accounts for approval by the Country Director for
submission to Head Office based on the SHA management accounts procedures
– includes monthly and year to date project and donors’ expenditure,
income and expenditure account, and other necessary
- In
conjunction with the Head of Programmes (HoP), responsible for the
preparation of the monthly anticipated results of the country office and
- Responsible
for the preparation of the Country Programme annual budgets (in liaison
with Head of Programmes and Country Director) for submission to
donors/Head
- Responsible
for the review of donor specific financial reports – monthly, quarterly or
annually, as required by the donor contracts and guidelines, which agree
with the corresponding narrative reports. These are submitted to Head
Office for approval along with budget variance analysis and analysis and
explanations.
- Support
HoP and programme staff in the development of budgets during project
design / proposal development processes to ensure value for money and cost
recovery are considered and the budget formulation is accurate and
clearly.
Operational
Management
- Provide
leadership to the Finance & Administration Department and ensure that
procedures are adhered to by all staff in the country programme. Ensure
the efficient management of staff, financial and other resources.
- Where
relevant, assist programme department staff in drafting, negotiating and
issuing of contracts.
- Ensure
reports are completed in accordance with deadlines and undertake report
editing and review where.
- Ensure
that appropriate SHA management, administration; personnel, logistic,
finance, and communication systems are in.
- Review
and monitor the completeness of HR administrative tasks on Salesforce.
Regulatory
Environment
- Keep
up to date with any changes in the regulatory environment (PBO Act, NGO
Board, KRA and any laws that would affect the operations of the country.
- Review
proposed mitigating measures and measures for the compliance/adaption to
the changes to the changes to the organization.
Safety
and Security
- Ensure
field site safety and security guidelines are prepared and reviewed at
least bi-annually.
- Ensure
all safety or security incidents (fires, vehicle accidents, theft) are
appropriately recorded and reported by project staff to relevant parties.
- Actively
monitor field site safety and security and advise the CD about new
Logistics
/ Procurement / Assets Management
- Responsible
for the administration of Country Programme human resources including
annual appraisals of direct reports in line with SHA’s Human Resource
- Review
SHA payroll on monthly basis to ensure that all relevant personnel
information is up to date and local compliance with the employee tax
deductions.
- Ensure
that payroll is updated whenever changes have taken place due to new
recruitments, movement and death or any other additional information
pertaining to Human Resource.
Human
Resource Management
- Responsible
for the administration of Country Programme human resources including
annual appraisals of direct reports in line with SHA’s Human Resource.
- Review
SHA payroll on monthly basis to ensure that all relevant personnel
information is up to date and local compliance with the employee tax
deductions.
- Ensure
that payroll is updated whenever changes have taken place due to new
recruitments, movement and death or any other additional information
pertaining to Human Resource.
Representation
- In
coordination with the CD, represent SHA at national Country regional and
international to donors, local and national government authorities, other
NGOs, and any otherparties as required.
- Support
the CD’s strategic co-operation initiatives with government and
national/international NGOs and CBOs active in the programme.
- Provide
coverage for other posts when needed and carry out any other
responsibilities as requested by the CD /Programme Support Coordinator.
Key
Relationships
Internal
Internal
- Kenya
Country Director, Head of Programmes & Finance Team
- CFO
and Finance Managers UK & Ireland Director of Programmes, Deputy
Director of Programmes and Programme Support Coordinators
- SHA
Senior Management Team
- SHA
HOFAs in all countries
External
- Government
departments
- Banks,
external auditors and otherservice providers
Knowledge
and Experience
- Minimum
of 15 years practical experience of which at least 5 years is at a Senior
Management level, preferably in amid to large international NGO.
Qualifications
/ Other Requirements:
Essential
Essential
- Internationally
recognized Accounting Qualification (CA, ACCA, CIMA, CPA)
- Strong
technical abilities and up to date knowledge of Generally Accepted
Accounting Principles
- Fluency
in spoken and written English
- Experience
in the preparation and review of management accounts and the ability to
critically analyse atrial balance
- Experience
of managing donor funds and contracts
- Experience
in the preparation of year end financial statements and managing annual
external audits
- Experience
of managing, training and supporting staff
Desirable
- Willingness
to travel nationally and internationally
- Previous
experience of managing USAID, EU or other government funding
- Experience
working with partner organisations
- Experience
of undertaking risk assessments, internal audits and/or assessing internal
controls
CLICK HERE for a detailed job description
Application Procedure
Qualified candidates should send a CV and completed application form (CLICK HERE to download) by E-mail as follows: infokenya@selfhelpafrica.net
Please submit application by email only as a Word document or in PDF. Make it clear which position you are applying for by writing ‘Head of Finance and Administration’ in the subject line of your e-mail [+ Your name].
The closing date for receiving applications is not later than 5pm on Friday 26th August 2016.
Please do not send certificates at this stage. Due to the anticipated high volume of applications, kindly note that only short listed candidates will be contacted.
Self Help Africa is an equal opportunities employer.