The
National Empowerment Network of People living with HIV/AIDS in Kenya (NEPHAK)
is a national network that unites people living with HIV (PLHIV) and those
affected by TB and AIDS through community based organizations and
non-governmental organizations including PLHIV networks.
NEPHAK
works in partnership with line government structures and like-minded civil
society organizations to improve community health in Kenya.
A
qualified and experienced professional is being looked for to join NEPHAK team
in the following position:
Administrative
Assistant / Receptionist
The
position is responsible for providing general administration support to NEPHAK
DICE.
Key
Responsibilities:
R1.
Administration
- T.1
Manage the reception area and coordinate the flow of clients/visitors
movement (entry/service/exit).
- T.2
Register incoming mail and forward to the relevant staff concerned.
- T.3
Ensure out-going mails are send on time through courier or any other
authorised courier.
- T.4
Manage office supplies and consumables.
- T.5
Assist in taking minutes during staff meetings.
- T.6
Make sure that office premises are kept clean and tidy and ensure all
meeting rooms, kitchen and washrooms are clean all the time.
R2. Logistics
- T.1
Coordinate meetings and ensure meeting room is set-up on time and tea,
snacks or lunch is served on time if participants have requested and
liaise with the office assistant.
- T.2
Assist in providing logistical support for routine and special activities
such as trainings, workshops, seminars, board/committee meetings, parties
etc.
- T.3
Internally, assist in coordinating use of the boardroom and meeting room
by staff and visitors.
- T.4
Assist with taxi and flight arrangements as per submitted requests.
R3. Performing any other duties that may be assigned from time
to time by the supervisor.
Knowledge,
Skills and Abilities: (The
knowledge, skills and abilities may be acquired through a combination of formal
schooling, self-education and prior experience or on-the-job-training).
Level
of Education
- KCSE
Specialized Training / Professional Qualifications
- Diploma
in Front Office Management.
Competencies / Abilities / Skills Required
- Strong
interpersonal and public relations skills.
- Good
interpersonal skills to be able to relate to people of diverse backgrounds.
- Attention
to detail.
- Effective
communication both oral and written.
- Good
organizing skills.
Relevant Job Experience
- At
least one (1) year relevant work experience.
NEPHAK Working Conditions
The
positions involve frequent travel by the jobholder to visit member
organizations and project sites and the travel may at times involve exposure to
adverse weather conditions and difficult circumstances.
There
may be periods that require the jobholder to work odd hours when necessary to
meet deadlines or respond to specific situations.
How to Apply
Interested
and qualified candidates should send an Application Letter and CV to
NEPHAK
National Secretariat,
3rd
Floor, Wood Avenue Court, Wood Avenue,
off
Lenana/Argwings Kodhek Roads.
P. O.
Box 75654 00200
Nairobi
and/or
email: careers@nephak.or.ke
(indicate
clearly the position applied for in Subject line of the email)
by
Friday 26th August 2016.
NEPHAK
is an equal opportunity employer.
Only
shortlisted candidates shall be contacted.
Website:
www.nephak.or.ke