Norwegian
Refugee Council
BRCiS
Consortium Administrative Assistant (Kenyan Nationals)
Location: Kenya
Ref.
No: 3174984606
The
Norwegian Refugee Council (NRC) is a non-governmental, humanitarian
organization with 60 years of experience in helping to create a safer and more
dignified life for refugees and internally displaced people.
The
Norwegian Refugee Council has approximately 5000 committed and competent
employees involved in projects across four continents.
In
addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650
professionals, ready to be deployed on 72 hours notice when a crisis occurs
The ‘Building Resilient Communities in Somalia’ (BRCiS) is a consortium of five international NGOs: Concern Worldwide (CWW), Cooperazione e Sviluppo (Cesvi), International Rescue Committee (IRC), Norwegian Refugee Council (NRC) and Save the Children International (SCI).
The
British Department for International Development (DFID) and the European Union
(EU) have funded the BRCiS Consortium to undertake multi-year resilience
programming in South Central Somalia, respectively for 4 years (DFID:
2013-2017) and 3 years (EU: 2015-2018).
The purpose of the assistant position is to assist in the day to day implementation of the BRCiS Project.
The purpose of the assistant position is to assist in the day to day implementation of the BRCiS Project.
Job
Description
General Responsibilities:
General Responsibilities:
- Adhere
to NRC policies, tools, handbooks and guidelines
- Assist
with the implementation of the support function portfolio according to
plan of action
- Prepare
and develop status reports as required by management
- Ensure
proper filing of documents
- Promote
and share ideas for improvement of the support function
- Supports
the Consortium Unit/Manager in all administration related issues on the
BRCiS Consortium
- Ensuring
that the new project is administratively integrated to the existing
system.
- Assist
in organizing and follow-up of administrative/logistical/program issues of
relevance
- Assists
arranging for internal/external workshops as well as meetings, conferences
- Organizes
and tracks agenda, meetings, appointments and paper flow
Specific
Responsibilities:
- Support
the Consortium Unit/Manager in all the administration related issues on
the BRCiS Consortium, setting work priorities and ensuring deadlines are
met.
- Ensuring
that the new project is administratively integrated to the existing
system.
- Representing
the Consortium Management Unit in meetings, working groups and
conferences.
- Assist
in creating content for the new BRCiS website and creating the website
resource center.
- Organizing
and follow up of all administrative issues on travel, including flights,
accommodation and other logistics and coordinates and prepares documents
related to travel.
- Maintaining
an appropriate filing, retrieval and archiving system for the BRCiS
documents.
- Assists
in arranging for internal/external workshops as well as meetings,
conferences or specific subjects and coordinates and prepares all relevant
documents.
- 8Organizes
and tracks agenda, meetings, appointments and paper flow and endeavors to
streamline the Consortium manager’s workload.
- Taking
minutes of the meetings and conferences.
- Support
in editing and finalizing of Consortium reports to donors.
- Creating
power point presentations for the Consortium Manager.
- Coordinating
with BRCiS members on various activities, reminders of deadlines, updating
the contact list.
- Answers
and screens enquiries and correspondence in an appropriate manner, based
on familiarity with subject matter, and refers others to appropriate staff
member or department.
- Assist
in drafting/editing correspondence, reports and documents as requested.
- Facilitating
the delivery of (hard-copy) reports and other documents to donors and/or
consortium partners
- Liaise
and follow up with the logistics/admin on purchase requests (PRs), stock
requisition of materials and other admin/logistical support to the BRCiS
activities.
- Raising
purchase requests (PRs) for the Consortium as per required.
- Keep
the Consortium Manager informed about all administrative /logistical
/program issues of relevance.
- Support
in communication activities: event organization, articles and project
updates.
- Any
other duties assigned by the supervisor.
Qualifications
- University/Higher
Diploma in Administration and Management
- National
Certificate or equivalent level of Project Management training is added
advantage
- Computer
skills in MS Office Word and Excel, and Internet
- Minimum
of 3 years’ relevant work experience (advantage)
Education
field
- Administration
/ Organisation / Management
Education
level
- College
/ University, Bachelor's degree
Personal
qualities
- Good
communication and interpersonal skills
- Good
cultural awareness and sensitivity
- Ability
to plan and coordinate
- Ability
to work under pressure and meet deadlines
- Fluency
in English. Somali would be a considerable advantage
- Meticulous
attention to detail and follow-up with excellent organizational and
prioritization skills
- A
flexible working style, absolute discretion and unfailing diplomacy
- At
ease dealing with people and tasks at different levels in a multicultural
environment
- Able
to deal with senior staff of NGOs/UN
- Responsive,
efficient and a positive manner and the ability to work as part of a team.
- Dynamic,
eager to learn
We
offer
Commencement: As soon as possible
Commencement: As soon as possible
Duty
Station: Nairobi
Duration
of Contract: 1 year
contract with possible extension
Salary
/ Benefits: According
to NRC's general directions. The candidate will observe NRC's code of conduct
and working hours for the NRC office in Nairobi.
Miscellaneous info
Travel: Some travelling must be expected
Search criteria:
Miscellaneous info
Travel: Some travelling must be expected
Search criteria:
- Location:
Kenya
- Industry:
Emergency Relief
- Special
field: Administration / Office work
- Role:
Assistant
Visit www.nrc.no to apply online
Deadline for application: 04/09/2016