International
Organization for Migration (IOM)
Position
Title: Finance Assistant
3
Positions
Vacancy
No: IOMKE/SVN/062/2016
Duty
Station: Nairobi,
Kenya
Classification: General Service Staff, Grade G4
Estimated
Start Date: As
soon as possible
Closing
Date: August
09, 2016
Established
in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and
non-governmental partners.
IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Context: Under the overall
supervision of the Regional Health Assessments Coordinator for Sub-Saharan
Africa and the direct supervision of the National Migration Health
Administration Officer, the incumbent will provide administrative and financial
support to the Migration Health Division at IOM Nairobi in accordance with IOM
rules and regulations, and project implementation guidelines
Core Functions / Responsibilities:
The
incumbent will undertake the below listed tasks:-
- Liaise
with MHD mobile mission Team on all TDY dates for further co-ordination
with staff travel for ticket booking
- Assist
in preparing Travel Authorizations (TA) for staff proceeding to TDY as
well as external medical escorts, by using correct WBS and verifying staff
have completed their security request clearance with UNDSS
- Assist
in preparing payment summaries for medical service provider invoices in
close coordination with the National Migration Health Administration
Officer
- Assist
in filing and managing the MHD library and ensuring documents are filed in
systematic order with ease for retrieval.
- Assist
Recoding of Journal vouchers for all telerad radiology quality assurance
and quality control for the region
- Assist
in monitoring project expenditure and commitments vs approved budget for
all MHD self-payers projects and refugees’ projects in the region on
monthly basis.
- Assist
in monitoring of stock inventory for all medical supplies in co-ordination
with MHAC Administrator to ensure re-order level is observed.
- Assist
the National Migration Health Administration Officer in drafting budgets
for refugee and self-payers program in the region
- Liaise
with Finance and Procurement departments, follow up on all MHD procurement
requests and ensure GRN are confirmed in good time to allow timely
capturing of cost to the projects.
- Update
Canadian warrants cost in mimosa in coordination with operations staff and
MHAC Administrator related to health assessments of Canada-bound migrants
for Kenya and the region.
- Follow
up on all medical department TDY advances for expense claims and verify
that they are cleared to the project one week after the TDY.
- In
coordination with HR, receive and distribute staff contracts, time sheets,
and other communications.
- Perform
any other related duties that may be assigned by the Head of Migration
Health Programme Support Unit.
Required
Qualifications and Experience
Education
- Secondary
school diploma from an accredited educational institution. Diploma in
Finance, Business Administration or equivalent qualifications is an
advantage.
- Holding
CPA 2 (Having completed sections 1 to 4) or other relevant accounting
qualifications
Experience
- At
least 2 years of prior work experience in a busy administration and
Finance office.
- Prior
work experience in an international organization an added advantage.
- A
minimum of four (4) years of relevant work experience
Languages: Fluency in English and Kiswahili is
required.
Required Competencies
Behavioural
- Accountability
– takes responsibility for action and manages constructive criticisms
- Client
Orientation – works effectively well with client and stakeholders
- Continuous
Learning – promotes continuous learning for self and others
- Communication
– listens and communicates clearly, adapting delivery to the audience
- Creativity
and Initiative – actively seeks new ways of improving programmes or
services
- Leadership
and Negotiation – develops effective partnerships with internal and
external stakeholders;
- Performance
Management – identify ways and implement actions to improve performance of
self and others.
- Planning
and Organizing - plans work, anticipates risks, and sets goals within area
of responsibility;
- Professionalism
- displays mastery of subject matter
- Teamwork
– contributes to a collegial team environment; incorporates gender related
needs, perspectives, concerns and promotes equal gender participation.
- Technological
Awareness - displays awareness of relevant technological solutions;
- Resource
Mobilization - works with internal and external stakeholders to meet
resource needs of IOM.
Other: Any offer made to the
candidate in relation to this vacancy notice is subject to funding
confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.
In all
cases, a prerequisite for taking up the position is legal residency in the
country of the duty station, or in the neighbouring country located within
commuting distance, and work permit, as applicable.
How to apply:
Submit cover letter and CV, including daytime telephone and e-mail contact to:
International
Organization for Migration (IOM),
Human
Resources Department,
P.O.
Box 55040, 00200,
Nairobi,
Kenya
or
send via e-mail to hrnairobi@iom.int
Closing Date: 09 August, 2016
Only Shortlisted Applicants will be contacted.
NOTE
NO FEE: The
International Organization for Migration (IOM) does not charge a fee at any
stage of the recruitment process (application, interview meeting, process or
training). IOM does not concern itself with information on applicants’ bank
details.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
