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UN Jobs in Nairobi Kenya – WFP

World Food Programme (WFP)

Vacancy Announcement No:RBN/010/2016
 
Finance Assistant
 
Grade: Service Contract, SC5 (G5 equivalent)
 
Duty Station: WFP Regional Bureau for East & Central Africa, Nairobi
 
Salary: As per UN Service Contract Salary Bands
 
This vacancy is open to both male and female candidates. 

Qualified female applicants are encouraged to apply.

The World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide. We are seeking to fill the position of Finance Assistant in support of the Regional Bureau office, based in Nairobi, Kenya. 

The Regional Bureau provides strategic guidance, policy/technical support and direction to WFP operations and activities in nine countries: Burundi, Djibouti, Ethiopia, Eritrea, Kenya, Rwanda, Somalia, South Sudan and Uganda.
 
Expected Results: Under the overall supervision of the Regional Finance Officer, the Finance Assistant will be responsible for the following duties:
  • Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
  • Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
  • Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
  • Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
  • Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
  • Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
  • Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
  • Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
  • Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
  • Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.
Qualifications and Experience
 
Education: Secondary school education, preferably supplemented by technical training/diploma in an accounting related field (ACCA, CPA either completed or on-going).
 
Experience: At least five or more years of progressively responsible working experience in financial management or accounting, including some experience in either audit, evaluation or other related fields.
 
Knowledge & Skills:
  • Experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders
  • Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms.
  • Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs.
  • Ability to track and compile reports and resource usage on a project-level basis.
  • Applies knowledge of financial and accounting principles and practices
Language: Fluency (level C) in English language.

Desirable skills:
  • Training and/or experience using MS Word, MS Excel, MS PowerPoint and outlook.
Application procedures:
 
Interested and qualified candidates are requested to submit online applications ONLY, according to the following procedures:
Note: You must complete Step 2 in order for your application to be considered for this vacancy.

Deadline for applications: 20 July 2016. 

Only short-listed candidates will be contacted.

If you have any queries relating to this VA please send them to: wfp.rbnhr@wfp.org

Vacancy Announcement No.VA-020/2016

Position No. 16-0021682
 
Post Title: Aviation Business Support Assistant 

2 Positions
 
Contract type: Service Contract
 
Post Grade: SC3
 
Duty Station: Hargeisa
 
Duration: One year (Initial)

Organizational background: The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects.

This position is open to qualified Somalia candidates. 

Female candidates in particular, are encouraged to apply.

Major Duties and Responsibilities:
 
Under the direct supervision of the Senior Logistic Assistant- Air Operations and the overall supervision of the Air Transport (Aviation) Officer, the incumbent will be responsible for the following duties:-
  • Provide inputs to the EFMA, including passengers/cargo bookings, flights’ actual check-in data- in line with applicable instructions. Extract manifests and DFS from EFMA;
  • Plan and perform, in accordance with applicable procedures and regulations, check-in at the airport and boarding at the ramp, communicate and provide to the crew all relevant information and paperwork required for the flight;
  • Monitor and conduct, when required, security screening of all UNHAS passengers, cargo, and luggage. Coordinate with airport security, crew and supervisor any observed issues and concerns related to AVSEC;
  • Liaise with handling company and other airport services to ensure they provide services in a good, timely and safe manner. Supervise work of service providers;
  • Communicate with the Aviation staff at other destinations to make sure relevant information is shared;
  • Communicate with Airport Authorities on the matters related to day to day air operation and with Civil Aviation Authorities when directed so by supervisor;
  • Manage inbound and transit flights including directions to passengers, acceptance/handling of cargo, luggage and pouch, documents processing, de-briefing with the crew;
  • Prepare a variety of reports such as daily flight reports, monthly reports, fuel reports, received cargo and pouches records;
  • Cross-check monthly invoices received from service providers and authorities for accurateness;
  • Report without delay to Air Transport (Aviation) Officer any operational non-compliances, as well as observed hazards to aviation safety;
  • Extract and input data from various sources in administrative, human resource, procurement, logistics and other WFP corporate systems;
  • Respond to a variety of enquiries from staff as appropriate and provide timely and accurate service to clients;
  • Provide business support activities and routine correspondence;
  • Operate a variety of office equipment such as photocopier, facsimile, printer, scanner; Make photocopies and packages of materials for meetings as required;
  • Undertake standard data entry tasks in accordance with defined system, to ensure information is organised and readily available for the business team.
  • Collect, sort and distribute/transmit correspondence, reports and other material as appropriate;
  • Provide assistance to all staff on services such as document retrieval and inventory. Maintain working desks and folders in order;
  • Set up, classify and maintain unit files, including but not limited to booking files, fuel receipts, daily flights file;
  • Perform other related duties as required.
Minimum Qualifications:
 
Education: Secondary school education.
 
Experience: At least three years’ experience in support functions. Proven experience in keyboard skills and knowledge of simple record-keeping procedures would be an added advantage.
 
Language: Fluency in both oral and written communication in Somalia and English is a requirement.
 
Knowledge: 
  • Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. 
  • General knowledge of WFP administrative policies, rules, regulations and procedures in the area of work would be desirable.
How to Apply

Interested and qualified candidates are requested to submit online applications only according to the following procedures:
  • Go to: http://i-recruitment.wfp.org/vacancies/16-0021682
  • Step 1: Create your online CV.
  • Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.
  • Note: You must complete Step 2 in order for your application to be considered for this vacancy.
Date of issue: 5th July 2016

Closing Date: 18th July 2016


Vacancy Announcement No.Va-019/2016 

Position No.16-0021681
 
Post Title: Business Support Assistant (Facilities Management)
 
Contract type: Service Contract
 
Post Grade: SC4
 
Duty Station: Bossaso
 
Duration: 1 year (initial)

Organizational Background: The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects.

This position is open to qualified Somali candidates. 

Female candidates in particular, are encouraged to apply.
 
Duties and Responsibilities:
 
Under the direct supervision of the Finance and Administration Officer, and overall supervision of the Head of Area Office, the incumbent will be responsible for the following duties:
  • Maintain database for contract’s validity (fuel, services, LTAs, cleaning & other services) and keep track for timely alerts for expiry/extension;
  • Arrange necessary repair and maintenance of office premises;
  • Maintain records inventory movements and balances;
  • Supervise contractors’ services like office cleaning, facilities/civil works;
  • Conduct physical count of assets/inventory;
  • Process tax exemption certificates and customs clearances for office goods;
  • Maintain proper filling system and process vehicle registrations;
  • Organize transport for official purposes by assigning drivers and supervising their functions;
  • Identifying obsolete/old/damaged/lost/unused items for recommendation of their disposal;
  • Receive NFIs and report on quality and quantity;
  • Verify vehicles’ logbooks, maintain duty roster for drivers and assign duties for daily shuttle and airport transfers;
  • Supervise fleet and track due dates for repairs and maintenance;
  • Perform any other duty assigned by the supervisor.
Minimum Qualifications:
 
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
 
Experience: Four years of progressive responsible work experience in the relative business stream with experience in general administrative work.
 
Language: Fluency in both oral and written communication in English and Somali is a requirement.
 
Knowledge: Experience utilising computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system financial policies, rules, regulations and procedures in the area of work.

How to Apply
 
Interested and qualified candidates are requested to submit online applications only according to the following procedures:
  • Go to: http://i-recruitment.wfp.org/vacancies/16-0021681
  • Step 1: Create your online CV.
  • Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.
  • Note: You must complete Step 2 in order for your application to be considered for this vacancy.
Applications that do not meet the above requirements will be disregarded.

Date of issue: 5th July 2016
 
Closing Date: 18th July 2016
 
Only shortlisted candidates will be contacted. 

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