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Risk & Compliance Coordinator Job in Kenya

Position: Risk & Compliance Coordinator
 
Grade: C2
 
Department & Location: Risk & Compliance Department     
 
Reports to (position): Risk & Compliance Manager 

Purpose: How does this post support the Organisation’s strategy and mission?
 
Founded in 1937, the Organisation is one of the oldest and largest children's development organizations in the world. 

We work in 52 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children (particularly girls) out of poverty particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. 

The Organisation's vision is of a world in which all children realize their full potential in societies that respect people's rights and dignity. 

The Organisation is independent, with no religious, political or governmental affiliations and is an equal opportunity employer. The Organisation funds arise from individual giving and grant donations. 

This role will ensure compliance with the organizational policies and procedures as well as adherence to donor regulations, besides ensuring that there is a sound internal control environment. 

Dimensions of Role: The post holder will report to the Risk & Compliance Manager, the Organisation in Kenya. 

With support and guidance from the Risk & Compliance Manager, s/he oversees compliance to the systems, procedures, policies and controls to facilitate achievement of overall program goals and objectives.
 
This role will critically review and evaluate the the Organisation in Kenya financial, accounting and operational functions and internal control systems and making recommendations on how these systems and controls can be improved to ensure:-
  • Reliable day-to-day records
  • Compliance with the policies, plans, procedures, laws and regulations
  • The safeguard of the organisation’s assets
  • Economical and efficient use of resources
  • Accomplishment of organisation objectives
Performance Criteria
 
The integrity and accuracy of Risk Management and Internal Audit reporting and its constructive deployment to achieve:
  • Operation of the most effective on-going controls
  • Operational, financial reporting and compliance objectives
  • Effective Risk Management
  • Minimal cases of waste, fraud, peculation, avoidable loss and petty thievery.
  • Completion of audit and other assignments within cost and time budgets and to set standards of work.
Typical Responsibilities 
 
Risk Management:
  • Monitoring the progress of completion of actions in the Risk Management system including audit action list and providing updates to the Risk & Compliance Manager.
  • Continual follow up with all the Risk owners and Control owners across the Organisation in Kenya and through guidance of the Risk & Compliance Manager to ensure that the risks in the system and their corresponding controls are updated on an ongoing basis including inclusion of new risks and controls monitoring
  • Follows up with all the users in the Risk Management system to ensure that the risks and controls and signed off prior to the deadline of quarterly reporting deadline
  • Capacity building and strengthening risk management and compliance
Internal Control Assessments
  • Prepare draft audit assignment plans for approval by the Risk & Compliance Manager.
  • Conduct in-depth and spot check audits to determine the existence, adequacy and extent of compliance with financial, accounting and operating policies, procedures and controls in all areas affecting operations.
  • Review and report on financial and operating systems that ensure that organization assets are safeguarded and organization procedures are carried out economically, efficiently and effectively.
  • Perform audit procedures outlined in the audit programs as agreed with the Risk & Compliance Manager and documented in the approved plan.
  • Discuss all findings and recommendations with the auditee and prepare a draft report to be presented with the audit file for review by the Risk & Compliance Manager.
  • Assist in the update of detailed audit programs.
  • Carry out all assignments in a timely and cost effective manner ensuring adherence to standards at all times.
Grants & Partnership Management
  • Continually review to ensure that the grant management activities are in compliance with the key controls contained in the grant management guidelines of the Organisation in Kenya & donor regulations with the guidance of the R&CM
  • Keeps track and records of the Grants Audits/Donor audits schedules and coordinates to ensure that the audits are done within agreed timelines and Grants Audit reports issued to the donors within stipulated time
  • Maintains proper files and records of all donor grants audit reports and internal assessment reports
  • Carry out periodic pre-audits especially on Grants prior to the donor audits of the Grants on a need basis as may be directed by the R&CM. Raise concerns on issues that require addressing before such come to attention of the external auditors.
  • Capacity assessment: With guidance of the R&CM, assess the process of selecting new partners, the formation of partnership, review of renewing/expanding existing partnerships, and whether activities of partners are in line with what has been agreed
  • Assesses compliance with the partnership guidelines of the Organisation in Kenya
General Compliance with key controls
  • For purchase of goods and services, assesses compliance with the key controls regarding authorization, selection of suppliers, and acknowledgement of receipt of goods purchased
  • Control over travel policies including travel advance payments
  • Conducts unannounced checks on petty cash handling from time to time
  • Conduct field assessments across all the Organisation in Kenya Program Units from time to time to assess the level of compliance with the existing controls
  • Perform checks on the Organisation in Kenya motor vehicle/motor bikes management to ensure that these are managed in accordance with the existing policies
  • Review compliance with the key controls contained in the operations manual and the Organisation in Kenya guidelines regarding fixed assets and inventory
  • Carry out any other internal assessments as may be directed by the R&CM
Knowledge, Skills and Behaviours Required to Achieve Role’s Objectives: 
 
Education: University Degree or equivalent

Professional: CPA finalist or equivalent

Experience: Three years’ experience in the finance, audit department of a service organization, preferably not-for-profit organization and proven practical skills in Risk Management

Personal attributes:
  • A person of resilience and patience able to perform well under pressure.
  • Proven sobriety and integrity.
  • Inquisitive and analytical.
  • Able to be a pro-active and positive team member capable of diplomatic and confidential communication.
Physical Environment and Demands: Typical office environment with 40% travel to the field

Level of Contact with Children: Medium contact - Occasional interaction with children

How to Apply

Candidates who meet the set criteria should submit their applications together with their CVs including contact details, current and expected remuneration to be mailed to eastafricaposting@gmail.com with the subject as “Risk & Compliance Coordinator”

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