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Receptionist Job in Kenya

Vacancy: Receptionist

The International Centre for Reproductive Health – Kenya (ICRHK) works in the area of sexual and reproductive health for general population, Key Populations (KPs) and gender based violence and human rights programs.

ICRHK is looking for a highly motivated individual with experience in front office management and administration.

  • Undertake switchboard duties by answering, transferring and making calls for staff. 
  • Maintain smooth running of the front office by welcoming, guiding and attending to all visitors 
  • Ensure proper functioning of all telephone lines and reporting any faults 
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations. 
  • Call suppliers for their cheques and follow up on receipts. 
  • Update appointment calendars and schedule meetings/appointments for SMT 
  • Maintain diary for meeting room bookings 
  • Receive and sort daily mail/deliveries/couriers 
  • Respond to general enquiries from the public 
  • Ensure knowledge of staff movements in and out of organization 
  • Allocate vehicles for field activities and give monthly reports on the vehicle usage through the tracking systems 
  • Monitor visitor access and maintain security awareness 
  • Monitor and maintain office equipment relevant to reception area 
  • Provide general administrative and clerical support 
  • Other duties as assigned by supervisor
  • Diploma in Business administration 
  • Proven working experience in similar roles 
  • Good communication and interpersonal skills 
  • Good organization skills and attention to detail 
  • Ability to organize, multitask, prioritize and work under pressure 
  • Two years experience 
  • Proficient with Microsoft Office – Excel & Outlook a must 
  • Ability to be resourceful and proactive in dealing with issues that may arise 
  • Experience in administrative work
Application letter stating salary expectation and an up-to-date CV with names and addresses of three referees and telephone contacts should be uploaded on the ICRHK job application portal HERE by 29th July 2016.

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