We are
seeking an experienced and highly motivated individual to fill the position of
a Projects Administrator.
The
Projects Administrator will support implementation of programmes through
enhancing the effectiveness of the roles of Director of Research and Knowledge
Translation and Director of Science Communications & Evidence Uptake by
providing administrative, information and overall management support.
Key Responsibilities
Provide effective administrative support to Directors Key Responsibilities
- Develop
and refine reports, plans and resolutions to appropriate levels
- Conserve
Directors’ time by reading and routing correspondence; drafting response
letters and documents; collecting and analysing information; and preparing
administrative reports
- Make
follow ups with stakeholders on behalf of the Directors’ offices
- Provide
historical reference by developing, utilising and maintaining filing and
retrieval systems
- Maintain
Directors’ appointment schedule by planning and scheduling meetings,
conferences, teleconferences, and travel
- Take
minutes and keep records of the Directors’ meetings attended
- Manage
the Directors’ travel logistics
Support
Directors’ overall management
- Follow
up on various teams’ actions and deliverables on behalf of the Directors
- Maintain
Directors’ office environment
- Provide
support in delivering SMT accountabilities of the Directors
- Provide
support for planning activities in the offices of the Directors
- Facilitate
knowledge sharing and effective communication to ensure effective
collaboration between the Directors’ offices and other stakeholders
Support
institutional development initiatives
- Support
other administration functions of the Institute
- Participate
in inter-team’s institutional development
Qualifications,
Skills, Knowledge and Experience
Qualifications
Qualifications
- The
candidate should possess a minimum of Masters in Business Administration,
International Relations, Development Economics or International
Development
- Holder
of professional Business Administration degree qualification will be
preferred
Experience
- Minimum
of 5 years of relevant experience in international non-profit organisation
- At
least 3 years’ experience in project management
- Demonstrated
experience in supporting international development programme activities
Skills
- At
least 5 years of programme support and management experience
- Strong
conceptual skills with knowledge of project/ programme design,
implementation and monitoring
- Strong
analytical skills with ability to provide support to programmes/projects
- A
good understanding of multicultural set up management systems and ability
to liaise with a variety of national and regional institutions and
stakeholders
- A
proper understanding of institutional development initiatives
- Ability
to multi-task and manage time appropriately to ensure equitable support to
the two offices
- Ability
to establish, expand and deepen partnerships, programmes and
accountability
- Value
driven and upholding high integrity, a team player possessing strong
communication skills, with high level of people-related skills in working
with cross-functional teams and with partners
- Working
knowledge of French language will be an added advantage
Additional
information:
This position will be for an initial period of 2 years, renewable depending on performance, needs of the Institute and availability of funding.
This position will be for an initial period of 2 years, renewable depending on performance, needs of the Institute and availability of funding.
A
competitive remuneration package will be offered commensurate with qualifications
and experience.
To apply: Please send (1) one-page cover letter (2) CV of not more than 4 pages (including three relevant referees), not later than 8th July 2016 to the contact below.
To apply: Please send (1) one-page cover letter (2) CV of not more than 4 pages (including three relevant referees), not later than 8th July 2016 to the contact below.
Application
letters should have the title of the position as the subject as well as subject
of email for electronic applicants.
Address:
Finance and Administration Manager
African Institute for Development Policy (AFIDEP),
Royal Offices, Mogotio Road off Chiromo Lane,
Westlands, P.O. Box 14688-00800, Westlands, Nairobi, Kenya
Email: hr@afidep.org