Our
Client, a high end Tours and Travel company, is looking to recruit an energetic
and solution driven Personal / Operations Assistant for
their office in Green Park, Naivasha.
The
successful candidate will be responsible for the administrative, operational
and logistical duties as well as ensuring that work is handled efficiently in
the absence of the CEO.
Key Responsibilities;
- Act
as the CEO's and COO's first point of contact with people inside &
outside the organisation.
- Preparing
proposals and costings.
- Doing
books on Xero.
- Troubleshooting
in general and working with the suppliers.
- Run
errands and make purchases.
- Organising
photographs with computer programmes.
- Screening
telephone calls, enquiries and requests, and handling them appropriately.
- Organize
and maintain the CEO's & COO's diaries and make appointments.
- Dealing
with incoming correspondence.
- Taking
minutes, produce documents, reports and presentations.
- Organize
meetings and ensuring CEO is well-prepared for meetings.
- Devise
and maintain office systems, including data management, filing, etc.
- Liaise
with suppliers and keep an updated list of supplies needed and other
staff.
- Arranging
travel and accommodation during business trips.
- Note
important dates and events in the calendar.
- Keep
the CEO informed of the important events and functions (both local and
international).
- Checking
and topping up CEO office and personal supplies.
- Assisting
in other official or personal tasks and errands as they may be assigned.
Qualifications;
- At
least two years of experience in a similar role.
- Problem
solver and solutions oriented.
- Excellent
telephone etiquette.
- Excellent
writing skills
- Good
communication and interpersonal skills.
- Good
analytical, time management and reporting skills.
- Proficiency
in Microsoft office and ideally Apple computers.
- High
level of integrity and honesty.
- Self-driven
and motivated with the ability to quickly execute tasks.
- Tidy
and very presentable.
Monthly
gross salary: Ksh.
50,000 - 80,000/= (Approx. 500 - 800 USD) depending on experience
Deadline: 30th August 2016
Applications:
To
apply, please follow the link:
Summit
Recruitment & Search,
Blixen
Court, Karen Road,
Karen
We endeavour to make contact with all of our applicants, but unfortunately high
volumes of applications make this unrealistic. If you do not hear from us
within two weeks, your application has not been successful on this occasion.
This does not mean you will not be considered for future roles, so please keep
an eye on our job board and apply for positions that match your skills and
experience.