Position: Personal Assistant
Reports
to: The
Director
The
Role: To
support senior managers, executives and teams. She will also have to
accommodate special projects and deal with shifting priorities.
Must be IT literate with advanced level skills in Word for Windows, Microsoft PowerPoint and Microsoft Excel.
Responsibilities
- Reading,
monitoring and responding to the Director’s email,
- Answering
calls and liaising with clients competently,
- Preparing
correspondence on the boss's behalf,
- Delegating
work in the boss's absence,
- Assisting
the team
- Managing
the boss's electronic diary,
- Planning
and organising meetings,
- Organising
travel and preparing complex travel itineraries,
- Attending
meetings on the boss's behalf
- Taking
action points and writing minutes,
- Preparing
papers for meetings,
- Taking
dictation,
- Planning,
organising and managing events,
- Conducting
research,
- Drafting
communications on the boss's behalf,
- Preparing
presentations,
- Managing
and reviewing filing and office systems,
- Preparing
updates for intranet,
- Typing
documents,
- Sourcing
and ordering stationery and office equipment,
- Managing
projects,
- Any
other task as may be required by the boss
Qualifications
- A
degree in English, business, IT, languages, information science and
administration or management
- 4
Years previous secretarial or commercial work experience is essential
- A
secretarial / Executive Secretarial Diploma, would be preferred
- Over
30 years old with professional demeanor
Skills
- Flexibility
- Adaptability
- Good
interpersonal skills
- Ability
to multitask
- Organisational
skills
- Communication
skills
- IT
skills
- Secretarial
skills
Attributes:
- Efficient
- Discretion
- Flexible
- Self
motivated
- Organised
- Proactive
- A
good communicator
Apply in
confidence to mary.mweni@cdl.co.ke stating your current and expected salary.
Only shortlisted candidates will be conducted.