World
Food Programme (WFP)
Vacancy
Announcement No: RBN/010/2016
Finance
Assistant
Grade: Service Contract, SC5 (G5 equivalent)
Duty
Station: WFP
Regional Bureau for East & Central Africa, Nairobi
Salary: As per UN Service
Contract Salary Bands
This
vacancy is open to both male and female candidates.
The World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide. We are seeking to fill the position of Finance Assistant in support of the Regional Bureau office, based in Nairobi, Kenya.
The
Regional Bureau provides strategic guidance, policy/technical support and
direction to WFP operations and activities in nine countries: Burundi,
Djibouti, Ethiopia, Eritrea, Kenya, Rwanda, Somalia, South Sudan and Uganda.
Expected
Results: Under
the overall supervision of the Regional Finance Officer, the Finance Assistant
will be responsible for the following duties:
- Assist
in providing the procedural and technical support to staff within the
areas of finance and budget, to ensure compliance with WFP financial
policies, rules and regulations.
- Monitor
monthly expenditure forecasts and provide expenditure reports in order to
facilitate informed decision-making.
- Monitor
the sub-imprest bank and petty cash accounts regularly, to ensure that
adequate funds are available and appropriately disbursed.
- Verify
vendor claims, advances and other receivables and observe appropriate procurement
procedures, to ensure that suppliers are paid in a timely manner and in
conformance with WFP finance rules and regulations.
- Assist
in compiling information from various sources in order to prepare reports
relating to budgets, accounting, finance and statistics.
- Retrieve,
format and validate information obtained from various financial
information systems and bring any discrepancy or inaccuracy to the
attention of the supervisor and follow up corrective actions.
- Perform
administrative duties related to the monitoring and recording of fixed
assets, spend on fuel and spare parts for vehicles and generators, to
ensure that the databases are accurately updated.
- Maintain
the web-based register for all invoices and payment transfers and record
paperwork, to ensure that all documents are maintained and filed in
compliance with WFP standards and guidelines.
- Monitor
and record all expenses in line with the approved budget in order to
ensure that correct expenditure costs are charged and payments to external
suppliers, cash grants and other supplier invoices are processed in a
timely manner.
- Provide
guidance and on-the-job training to other support staff, to ensure
services are delivered consistently and to the required standards.
Qualifications
and Experience
Education: Secondary school
education, preferably supplemented by technical training/diploma in an
accounting related field (ACCA, CPA either completed or on-going).
Experience: At least five or more
years of progressively responsible working experience in financial management
or accounting, including some experience in either audit, evaluation or other
related fields.
Knowledge
& Skills:
- Experience
collecting and monitoring financial data on projects and programmes,
assessing financial health and status, and reporting findings to senior
leaders
- Demonstrates
basic knowledge of internal controls, risk management, and monitoring
mechanisms.
- Demonstrates
participation in business planning efforts by developing basic
project-level budgets and forecasts, incorporating information from
various sources as appropriate to monitor KPIs.
- Ability
to track and compile reports and resource usage on a project-level basis.
- Applies
knowledge of financial and accounting principles and practices
Language: Fluency (level C) in
English language.
Desirable skills:
- Training
and/or experience using MS Word, MS Excel, MS PowerPoint and outlook.
Application
procedures:
Interested
and qualified candidates are requested to submit online applications ONLY,
according to the following procedures:
- Go
to: http://i-recruitment.wfp.org/vacancies/16-0021679
- Step
1: Create your online CV
- Step
2: Click on “Description” to read the position requirements and “Apply” to
submit your application.
Note: You must complete Step 2 in order for
your application to be considered for this vacancy.
Deadline for applications: 20 July 2016.
Only
short-listed candidates will be contacted.
If you have any queries relating to this VA please send them to: wfp.rbnhr@wfp.org
WFP does not charge fees at any stage during the recruitment process.
WFP has zero tolerance for discrimination and does not discriminate on the
basis of HIV/AIDS status.