BIMAS
Kenya Limited, a leading microfinance institution in the country seeks to
recruit capable and result oriented individuals to fill the following
positions.
Vacancy: Registry Assistant
Overall
Purpose of the Job: Assist
in Processing and handling documents, retrieval, archiving and record
management systems
Key Responsibilities
Key Responsibilities
- Classify
and label documents and file accordingly
- Ensure
the document management system is up-to-date
- Respond
to record requests by retrieving requested files
- Maintain
accurate records of document orders and movements
- Remove
or archive repeated documents or irrelevant/out-dated information
- Respond
to queries in person, by e-mail, by post, or by phone
- Maintain
a high level of confidentiality and Integrity
- Able
to work as part of a team
- Be
involved the disposal of documents as per the disposal policy
Key
Performance Indicators
- Ensure
an up to date file tracker showing files retrieved and returned
- Ensure
an up to date dispatch book for all outgoing correspondence
- Ensure
correct filing of records
- Ensure
an up to date list of files created, archived and closed
- Accurate
inventory of file records
- Timely
execution of duties assigned
Competencies
- Passion
and commitment to quality service performance
- Excellent
organizational, planning skills
- Computer
literacy and good decision making
- Good
interpersonal skills and communication skills.
- Strong
Attention to Detail
- Good
time Management skills and high level of Integrity
Qualifications
and experience
- Minimum
6 months to 1 year experience in a registry environment
- Diploma
in Registry management, library and information science, archive
management or its equivalent.
- KCSE
have attained a minimum of C plain
- Be
at least 25 years of age.
Operations
Data Clerk
Key
Responsibilities and Skills
- Enter
data information in the Computer hence keeping a record on all individual
debtors.
- Be
concerned with maintenance of data flow in the system.
- Undertake
continuous system programming and enhancements to accommodate upcoming
groups and other changes in BIMAS system.
- Review
and give final recommendation on loan applications recommended using the
loan tracker.
- Make
weekly, Monthly, Quarterly and Annual Loan, savings, performance reports
to staff.
- Perform
any other duties as assigned by the Operations Officer/ Finance Manager.
Qualifications
and Experience
- Must
be computer literate and proficient in computer packages
- Be
at least 25 years and above
- Completed
a CPA II or its equivalent
- Be
a person of high integrity, results oriented, open to learning, fast
learner and a team player.
How to
Apply
Qualified candidates should send their applications stating their work experience, availability and expected salary with copies of their updated cvs with at least three professional referees, academic certificates and phone contacts to the following address not later than the 22nd of July 2016 through the email address below;-
The HR and Administration Manager
BIMAS Kenya Limited
Email; recruitment@bimaskenya.com
NB: Applications that do not follow the guidelines provided above will be disqualified
Only shortlisted candidates will be contacted
Indicate the position applied for as the subject of your email
BIMAS Kenya Limited is an equal opportunity employer.
