BIGEYE
Ventures Limited, a leading below-the-line marketing agency, with over five
years’ experience in delivering brand experiences is recruiting for an Admin
Assistant (AA).
Job
Profile: The
Administrative Assistant reports to the Executive Director and is responsible
for providing administrative and clerical services.
Providing these services in an effective and efficient manner
will ensure that the organizations operations are maintained in an effective
and efficient manner.
Bookkeeping
- Monitoring
and recording expenditures by creating spreadsheets to track the
organizations expenditure on petty cash and reporting it to the Exec
Director.
Planning
and Scheduling
- Plan
events like board meetings and luncheons with the help and advice of the
ED.
- Schedule
appointments and preparing presentation materials.
Communication
- Compose
correspondence/reports for own or Executive Directors signature
- Arrange
essential mail in priority action order for the Executive Director
- Check
deadlines on incoming requests and put preliminary work in play
- Process
replies on own initiative or from the Executive Directors’ dictation or
notes
- Research,
draft or abstract reports
Confidentiality
- Perform
to earn the Executive Director’s full confidence
- Assure
discreet handling of all business
Visitors
- Screen
to control interruptions
- Provide
back-up data as needed
- Arrange
amenities as needed
- Schedule
visits away from boss’s area to protect priority/private tasks
Travel
- Arrange
travel through internal or outside agents (pre - qualified agent)
- Arrange
travel cash in advance
- Prepare
itinerary, trip file and supplies
- Prepare
expense report tools for boss
- Complete
expense reports after trip
Data
Management
- Improve
/ Tighten storage / Retrieval systems
- Update
and manage index
Requirements
& Key Competencies
- Diploma
in Business Management or Front Office
- Five
(5) years’ experience in office administration
- Excellent
time management skills and ability to multi task and prioritize
- Attention
to detail and problem solving skills
- Excellent
written and verbal communication
- Resilient
and can handle pressure
- Proficiency
in MS Office
- Mature,
Honest and Adaptive
- Min
age: 25yrs - Max age: 35yrs
How to
Apply
If
interested and qualified please forward your cover letter and CV to
bigeyeventures16@gmail.com
Closing date 28th July, 2016
Closing date 28th July, 2016
