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Site Administrator and Bid / Tender Administrative Assistant Jobs in Kenya

Site Administrator
This position reports to the Accounting Manager. The incumbent will be responsible for the administration of all the Accounting and HR activities on the project site. 

This is a contract position that will be attached to the length of the project

Job Profile

  • Deployment of cost control measures on site
  • Follow up on purchases on site in accordance to set out procurement procedures
  • Accounting reconciliation for LPOs and invoices
  • Handle petty cash
  • Daily and monthly reporting on activities on site
  • Manage employee files on site
  • Enforce HR procedures on site
  • Manage time sheets for staff on site and forward the same to head office for salary processing
  • Follow up on sub-contractors activity progress
Person Profile
  • Degree in Accounting/Finance
  • At least CPA II qualification
  • 3-5 years relevant work experience
  • Ability to work in a diverse environment under minimum supervision
  • A proactive problem solver
Bid / Tender Administrative Assistant
The Administrative Assistant is responsible for assisting the project managers during the preparation of a bid (price studies and / or technical education) methodically. 

This position is also responsible for all support functions as required by the tendering department of the company
Job Profile
  • Bidding and prequalification
  • Read and understand bid documents
  • Create the table of contents
  • Prepare the tender documents
  • Make contact and collaborate with various entities to obtain administrative documents (balance sheets, certificates, credentials, bank statements, Kbis ...) necessary
  • Contact and collaborate with other stakeholders of the case to collect the documents needed for the offer (subcontractor, co-contractor, agency, suppliers ...)
  • Make copies of the dossier (tender submission ...)
  • Finalize folder for shipment
Person Profile
  • Diploma/degree in business administration
  • 3 – 5 years relevant work experience
  • Experience working with bids/tenders A MUST
  • Attention to detail, organized rigorous, precise
  • Proactive and a problem solver
  • Adaptive to cultural differences
  • Ability to manage stress, work independently with little supervision
How to Apply
If you are who we are looking for and have the right skill set then send your application, CV with daytime telephone number on or before 1st July, 2016  to

{Do not attach copies of your certificates}. 

Please include the position you are applying for in the subject line. 

Sogea Satom is an equal opportunity employer

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