ACTED
Kenya / Somalia
Department: Somalia Program
Department: Somalia Program
Position: Program Coordinator
Direct
Hierarchy: Somalia Area Coordinator
Contract
duration: One
Year
Location: Nairobi (60%), Somalia (40%) –All
programme areas Nairobi
Starting
Date: August
2016
The
organization’s vocation is to save lives, assist vulnerable populations and
bring hope to those in need for better future.
ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the position of a Program Coordinator for Somalia Programmes
Main Objectives:
ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the position of a Program Coordinator for Somalia Programmes
Main Objectives:
- Oversee
and monitor the implementation of all projects for ACTED in Somalia in a
timely, accountable and quality manner.
- Technical
line management of the program officer of ACTED at field level and be the
focal point for Implementing Partners
- Directly
coordinate with the other departments
- Represent
ACTED in diverse national and regional fora and promote the organization’s
institutional relationships effectively.
- Responsible
for overall coordination of Somalia program team in absence of the Area
Coordinator
Responsibilities:
Project Management:
Project Management:
- Be
the driving force in all elements of planning and delivery of Somalia
programme activities.
1.
Ensuring that the work plans are done on time
2.
Ensuring that all the objectives of the project are fulfilled.
3.
Monitor the development of current programs (progress,
suitability and effectiveness) and suggest modifications to Area Coordinator
- Responsible
liaison with local partners, communities and other stakeholders, and
providing oversight on behalf of the Country Director.
- Propose
and Harmonize ACTED tools for program in Somalia
- Ensure
that local communities are closely involved in project implementation and
that the relationship between ACTED and local communities remains
harmonious, together with field managers and Are Coordinator
- Plan,
draft, update and communicate work-plans with all relevant departments
- Ensure
that all necessary information of program is provided to Logistics and
Finance in a timely fashion.
- Assess
the activities undertaken and ensure efficient use of resources;
Project
reporting requirements:
- Provide
fair, timely and accurate analysis of progress and report problems during
weekly internal meetings;
- Together
with Area Coordinator, set objectives and specific and general indicators
in order to assess and monitor the impact of the programs and to reshape
them if necessary
- Ensure
qualitative input from Program Officers as requested for other reports and
documents
- Participate
in the elaboration of the program report.
- To
ensure that project files are completed and regularly updated with
periodic reporting and monitoring information and any other communication
that is required.
Ensure
that technical quality and standards are maintained:
- Collect
technical information and analyze associated opportunities and risks for
programs in the area of operation
- Ensure
and approve quality and adherence to guidelines and due dates set in any
contractual documents (proposal, intermediate and final reports...)Conduct
field visits as often as possible, at least bi-monthly, to accessible locations
to support the teams on site, pre-empting problems and listening to the
teams
- Identify
relevant technical authorities/partners, and propose formal partnership
and/or contracts
- Monitor
and support capacity development of partner and field implementing teams
(training plans, capacity assessments)
Ensure
Project Relevance & Identify Best Practice / Lessons Learnt:
- Provide
support and information to AME team during their reviews;
- Discuss
AME findings and work to take adequate corrective measures to improve the
quality of activities based on findings discussed
- Draft
memos in coordination with AME team detailing lessons learned and best
practices identified during the project;
Management
of Program Team and Oversee Partner Operations
Management
of project staff:
- Technical
line management of the Program Officers to ensure that program activities
are met in a timely, effective and accountable manner.
- Follow-up
on program team related recruitments, trainings and capacity
building.
Guide
and direct partners and project staff:
• Follow-up recruitment needs and HR situation;
• Undertake regular programmatic capacity assessments of partners.
Support staff security:
• Follow-up recruitment needs and HR situation;
• Undertake regular programmatic capacity assessments of partners.
Support staff security:
- Active
element of the ACTED Security Team in Somalia especially focusing on
projects implementation.
Liaison
with suppliers/vendors:
- Responsible
for the day to day communications with our suppliers and vendors in
Somalia.
Ensure
external representation of ACTED in relevant sectors
- Participate
in meetings and ensure visibility amongst local authorities and aid
actors.
- Represent
ACTED in donor meetings, present on behalf of ACTED
- Attend
relevant trainings.
Requested
profile
- Masters/Bachelor’s
Degree or equivalent in Development studies, Social science or other
relevant discipline
- Extensive
project management experience (management, planning, staff development and
training skills) in emergency and/or development programmes
- Ability
to train, mobilize, and manage both international and national staff
- Flexibility
and ability to multi-task under pressure;
- Ability
to work well in unstable and frequently changing security environments;
- Proven
ability to work creatively and independently both in the field and in the
office;
- Advanced
proficiency in written and spoken English
- Good
inter-personal skills, commitment and motivation
- Must
be fluent in written and spoken Somali
Application
Procedure
Qualified persons with the required skills are invited to submit their applications (most updated CV and cover letter) to kenya.jobs@acted.org on or before June 17, 2016 with the subject line clearly indicating the position you are applying for.
Please
do not attach any other documents while sending your applications, if required
they will be requested at a later stage.
Please note that only the shortlisted candidates will be contacted.
ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.
Please note that only the shortlisted candidates will be contacted.
ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.
If you
receive any email/calls in relation to ACTED’s recruitment and you are unsure
about its validity or origin, please contact us on nairobi.@acted.org
ACTED is an Equal Opportunity Employer.
ACTED is an Equal Opportunity Employer.
