Vacancy: Personal Assistant to the
MD
Background: Our Client is a well
established group of companies with managed centrally by the Group MD.
Arising
from business growth, the MD needs an able Personal Assistant to facilitate
effective functioning of his office.
Job Duties and Responsibilities
- To
provide necessary support to ensure effective functioning of the office of
the MD
- To
manage the MD diary ensuring effective coordination between key persons
and contacts to ensure proper planning of the diary.
- To
support the MD in ensuring close monitoring of projects to ensure they
progress as scheduled and completed on time
- To
provide support services in ensuring effective functioning of the Board
including coordinating meetings, taking minutes and arranging logistics
for Board level events
- Supporting
the MD in following up implementation of Board resolutions
- To
attend meetings with MD and represent him in internal and external
meetings and events when the MD cannot attend.
- Ensure
effective communication by the office of the MD with management and
employees of associated companies.
- Facilitating
the MD to manage time effectively by preparing executive presentation,
memos, letters, reports etc
- In
consultation with the MD, to step in for the MD when required to ensure
quick fix to urgent matters requiring MD’s attention
Essential
Skills/Competencies
- Must
be very self driven and flexible
- Able
to multi-task work with a multidisciplinary team and meet strict
deadlines
- Ability
to observe and maintain high levels of accountability and
confidentiality
- Excellent
oral and written communication skills
- Very
good interpersonal relationship skills
- Highly
competence in MS Office Suit
- Competence
to write and disseminate Board minutes
- Good
organization and coordination skills
- Conflict
resolution skills
- Ability
to project a positive image of the MD
- Good
public relations and media relations skills
Minimum
Qualifications
- A
Bachelors Degree in a Business field
- A
Diploma in Public Relations, Office Management or Certified Public
Secretary (CPS) Part II will be an added advantage
- At
least 2 years experience as PA to MD of a medium sized company/group of
companies is essential.
How to
Apply
Send a very detailed and updated CV including current salary with subject heading PA TO MD on the subject line to consult@careeroptionsafrica.co.ke
Tthe
CV must clearly indicate the duties , responsibilities and agreed performance
targets of all positions held and the immediate supervisor.
Because
of the urgency in filling this position, short listing will be done as CVs are
received and closed as soon the minimum number of applicants to constitute a
good short list is attained.
Do not attach certificates at this stage nor is a forwarding letter required
Do not attach certificates at this stage nor is a forwarding letter required
