Grants
Accountant
The
African Institute for Development Policy (AFIDEP) is an international
non-profit policy think tank whose mission is to translate and enable
utilisation of evidence in policy-making, primarily in the fields of population
change and sustainable development; and health systems strengthening in
Africa.
We
work to bridge the gap between research, policy and practice by enabling use of
research evidence in decision-making aimed at addressing various development
challenges in Africa.
With
our Head Office in Nairobi-Kenya and a branch office in Lilongwe-Malawi, we are
seeking experienced and highly motivated individual to fill the position of a Grants
Accountant.
The Grants Accountant will support implementation of programmes through management of programme funding, application and activities implementation.
He/she
will support pre-award financial proposal development efforts, set-up, and post-award
management and monitoring of grants and contracts as well as closure of project
financial activities.
In
addition, he/she will provide support to project teams on compliance to donor
rules and regulations providing budgetary oversight on project activities.
He/she
will be required to build greater capability of the Institute in grants and
sub-grants management that is aligned with the Institute’s programme and
partnership approaches.
Key
Responsibilities
Project
development
- Support
the translation of project proposal and plan into financial plan
- Support
project development budgeting process
- Provide
best practice models and tools to ensure exhaustive project costing and
full cost recovery
- Establish
and develop effective working relationships with donors and develop
funding projections for outstanding proposals/concept notes
Donor
accounting
- Reconciliation
of donor statements
- Timely
and accurate donor invoicing
- Timely
donor reporting
- Management
of donor accounts and statements
- Monitor
all budgeted programme expenditures and manage a system for regular
monitoring of budget expenses and associated variations
- Ensure
adequate resources for programme implementation
- Ensuring
proper and effective engagement of programme stakeholders
Programmes
accounts management
- Project
budgeting
- Project
accounts maintenance
- Project
reporting, ensuring that financial reports for funders are submitted in a
timely manner.
- Monitoring
of grant budgets, expenditures and forecasts of future needs
- Support
to project managers on projects administration and financial management
- Maintenance
of projects’ financial management documentation
- Oversee
the collection and maintenance of records on the clients of the Institute
for statistical purposes according to confidentiality/privacy policy of
the organisation
Management
of partners’ accounts
- Partner
statement reconciliation
- Partners’
financial reports consolidation
- Partners’
requests/claims verification and reconciliations before forwarding to for
approvals
- Maintenance
of partners’ files and documentation
- Establish
and leverage partnerships with implementation consortia members and other
stakeholders
Project
audit facilitation
- Plan
project audits as per donor and the institute’s guidelines
- Support
execution of the audit
- Maintenance
of audit files and schedules
- Custody
of programmes contractual and transaction documentation
Partners
capacity building
- Support
partners in their financial management activities
- Partners’
training and support
- Regular
monitoring of sub-partner budgets and expenditure levels ensuring
compliance with contract agreements
Qualifications,
Skills, Knowledge and Experience
Qualifications
- The
candidate should possess a minimum of Masters’ degree in Business
Administration with a Finance or Accounting first degree.
- Holder
of professional accounting/finance qualification will be preferred
Experience
- Minimum
of 5 years of relevant experience in international non-profit organisation
- Demonstrated
experience in supporting international development programme activities
- Proven
experience in management of grants and grants contracts, working with and
interpreting applicable donor rules and regulations
- Demonstrated
experience in donor requirements of key donor organisations. Experience in
using computerised accounting system
Skills
- Demonstrated
skills in computerized accounting as well as MS office and Internet
- Strong
quantitative and analytical skills especially with long and many
spreadsheets
- Critical
thinking, with excellent writing and communication skills
- Additional
official language such as French will be an added advantage
- Ability
to work independently, take initiative, set priorities and see activities
through to completion
- Meticulous
and attentive to details with wide experience in management of budgets
- High
integrity, hardworking and willing to go the extra-mile to meet deadlines
- Excellent
interpersonal skills
Additional
information: This
position will be for an initial period of 2 years, renewable depending on
performance, needs of the institute and availability of funding.
A
competitive remuneration package will be offered commensurate with
qualifications and experience
To apply:
Please
send (1) one-page cover letter (2) CV of not more than 4 pages (including three
relevant referees), not later than 10th June 2016 to the contact below.
Application
letters should have the title of the position as the subject as well as subject
of email for electronic applicants.
Only
qualified applicants shortlisted for interviews will be contacted.
Address: Finance and Administration Manager
African Institute for Development Policy (AFIDEP),
Royal Offices, Mogotio Road off Chiromo Lane, Westlands,
P.O.
Box 14688-00800, Westlands,
Nairobi,
Kenya
Email: hr@afidep.org