We are
a medium sized company dealing in imports and exports.
We are seeking self driven, exceptional and suitably qualified
individual to fill the position of:
Deputy Head, Procurement and Stores
Deputy Head, Procurement and Stores
Role Objective / Summary: To ensure effectiveness of existing controls and efficiency of
the procurement process through cost effective and timely delivery of quality
products and services to support the day to day operations of the business as
well as maintenance of inventory from the receipt of goods in the stores until
final destination to the customer.
- Providing
leadership and management to the purchasing department staff (procurement
and stores), managing their performance, motivating, coaching and training
them accordingly
- Development,
facilitation, implementation, monitoring & review of procurement /
stores policies and procedures
- Liaising
closely with other departmental heads to plan procurement and inventory
requirements. Receive requests from different sections and prepare
purchase plans with a view of ensuring cost effectiveness, timely
procurement and quality goods
- Build
and maintain effective supplier relationships to ensure that supplier
performance consistently meets and exceed business expectation. This will
include measuring supplier performance in terms of time / delivery of
quality products
- Ensure
smooth, speedy and efficient procurement of goods and services by ensuring
that once goods are ordered there is follow up and they get to the
customers at least within three days
- Ensure
that the warehouse is well arranged and that all items are well labeled
and arranged for easy of counting during stock take and easy
identification of items as well as ensure that bin cards are updated at
all times
- Forecast
procurement needs and establishing lead times for various commodities
- Ensuring
that international purchases are processed efficiently from order,
shipping to clearing. This will include liaison with the import company /
agent
- Negotiate
and agree on best prices, favorable credit and payment terms with the
suppliers
- Conduct
first review of supplier invoices to ensure compliance with order and
goods received at warehouse
- Prepare
payment request and liaise with finance department to ensure accurate and
timely payment of invoices, as necessary for the business with the
suppliers
- Organize
the preparation of bid bonds, performance bonds, marine insurance cover
and letters of credit as well as ensuring these are sent to the respective
persons.
- Follow
up and ensure cancellation of expired bid bonds and performance bonds
- Ensure
quarterly stock takes in conjunction with the stores supervisor. Analyze
and explain all stock variances if any
- Advise
the Finance manager on best procurement and stores management procedures
- Oversee
the procurement of company assets in a timely, efficient and
cost-effective manner
- Ensure
stocks are managed at optimum levels to avoid overstocking or under
stocking
Minimum
Qualifications
- A
Undergraduate degree in a Business related course or equivalent
- A
chartered institute of purchasing and supply (CIPS) qualification
- A
masters degree will be an added advantage
- Minimum
7 years senior management experience in Procurement or Supply Chain
Management
- Must
be conversant with handling purchases from abroad
- Experience
in developing inventory and procurement systems within an ERP environment
- Working
knowledge of import and export requirements
- Specific
experience in managing diverse and dynamic teams with a proven track
record of engaging and / or managing staff and partners at both senior and
junior levels
- High
level of integrity
Additional
Skills:
- Strong
strategic thinking, formulation and implementation skills including the
ability to communicate strategy and impact concisely and simply
- Strong
leadership and management skills
- Strong
presentation, communication and personal effectiveness skills, with the
ability to influence others to achieve objectives and gain consensus
- Sound
decision making and judgment capabilities
- Good
problem solving and analytical skills
Interested
qualified candidates are invited to submit their application letter indicating
current and expected salary, detailed curriculum vitae, copies of certificates,
details of three (3) referees on or before 23rd June 2016 to:
hrgnkenya@gmail.com
Only successful candidates will be contacted.