International
Organization for Migration (IOM)
I.
Position Information
Vacancy
No. IOMKE/CFA/064/2016
Position
title: Intern
(Data Management)(Two positions)
Position
grade: Internship
(Remunerated)
Duty
station: Nairobi,
Kenya
Seniority band: N/A
Job
family: Core
Migration
Organizational
unit: Migration
Health Division
Reporting
directly to: Head,
Migration Health Assessment Centre
Overall
supervision by: Regional
Health Assessments Coordinator for Sub-Saharan Africa
Managerial
responsibility: None
Directly
reporting staff: None
II.
Organizational Context and Scope
Established
in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and
non-governmental partners.
IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
III.
Responsibilities and Accountabilities
Under
the overall supervision of the Regional Health Assessments Coordinator for
Sub-Saharan Africa, and direct supervision of the Head, Migration Health
Assessment Centre, the incumbent will be responsible for encoding, updating and
maintaining the MHD (Migration Health Division) databases including production
and generation of reports accurately and in a timely manner, receive and
register Medical Examination forms and other documents from IOM missions,
Migration Health Physicians into the database and other required files.
The
incumbent’s responsibilities include:
- Accurately
enter/encode the USRAP medical conditions and x-ray report from Panel
Physicians in the database.
- Register
and forward the Medical Examination forms and other documents to RSC
(Resettlement Support Centre) or Migration Health Physicians.
- Vaccination
report; to enter all vaccination data from the field ensuring subsequent
updating of vaccination data.
- TB
(Tuberculosis) Treatment Module; to assist in data gathering, encoding of
data and information, timely updating of the database as well as
generating all required reports.
- Pre-departure/Pre-embarkation
Medical Screening Data; to encode data and information and the timely
updating of the PDMS (Pre Departure Medical Screening) database and
generate regular and ad-hoc reports.
- Medical
Escorting Data; to encode and extract data of cases in need of medical
escorting, update the Medical Escort Database.
- Surveillance
data; to enter data of surveillance performed on departing cases at
transit centre.
- Printing
of DS Medical Forms; to print DS forms for mobile missions for new
approvals and re-medicals (either hard copies or on PDF format for
transmission).
- Any
other duties, which may be assigned from time to time.
IV.
Competencies
The
incumbent is expected to demonstrate the following technical and behavioural
competencies
Behavioural
Accountability
- Accepts
and gives constructive criticism
- Follows
all relevant procedures, processes, and policies
- Meets
deadline, cost, and quality requirements for outputs
- Monitors
own work to correct errors
- Takes
responsibility for meeting commitments and for any shortcomings
Client
Orientation
- Identifies
the immediate and peripheral clients of own work
Continuous
learning
- Contributes
to colleagues' learning
- Demonstrates
interest in improving relevant skills
Communication
- Actively
shares relevant information
- Writes
clearly and effectively, adjusting wording to the intended audience
- Listens
effectively and communicates clearly, adapting delivery to the audience
Performance
Management
- Provides
constructive feedback to colleagues
Professionalism
- Effectively
applies knowledge of health issues in execution of responsibilities at
appropriate level
- Maintains
confidentiality and discretion in appropriate areas of work
- Masters
subject matter related to responsibilities,
- Identifies
issues, opportunities, and risks central to responsibilities
- Incorporates
gender-related needs, perspectives, and concerns, and promotes equal
gender participation
- Persistent,
calm, and polite in the face of challenges and stress
- Treats
all colleagues with respect and dignity
- Works
effectively with people from different cultures by adapting to relevant
cultural contexts
- Knowledgeable
about and promotes IOM core mandate and migration solutions
Teamwork
- Actively
contributes to an effective, collegial, and agreeable team environment
- Contributes
to, and follows team objectives
- Gives
credit where credit is due
- Seeks
input and feedback from others
- Actively
supports and implements final group decisions
Technical
- Effectively
applies knowledge of database and data processing in the execution of
duties, and to learn and improve on this knowledge.
- Maintains
confidentiality and discretion in appropriate areas of work.
V.
Education and Experience
- University
Degree or Diploma in Information Systems Management and Database
Applications.
- Advanced
Certificates in Programming using VB, SQL, and Access.
- Proficiency
in Microsoft Office applications and specialized database software.
- Prior
work experience and knowledge in a data processing would be added
advantage
- Ability
to pay attention to details, work under pressure and meet deadlines.
- Be
willing to learn and flexible with working hours.
VI.
Personal Development
The incumbent will acquire technical knowledge in the area of Data Processing operations, and acquire understanding on policies and procedures associated with MHD Data processing operations from an international organization’s perspective and will gain in-site experience in working in an international multi-cultural environment, with an intergovernmental organization.
VII. Languages: Fluency in both written and spoken English and Kiswahili
Mode
of Application
Submit
cover letter and CV, including daytime telephone and e-mail contact to:
International
Organization for Migration (IOM),
Human
Resources Department,
and
send via e-mail to hrnairobi@iom.int
Closing Date: 30 June 2016.
Only Shortlisted Applicants will be contacted.
Note
No
Fee: The
International Organization for Migration (IOM) does not charge a fee at any
stage of the recruitment process (application, interview meeting, process or
training). IOM does not concern itself with information on applicants’ bank
details.