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Assistant Registry Clerk Job in Kenya

Job Title: Assistant Registry Clerk
Department: Registry

Reports Directly: Head of Registry
Overall Purpose of the Job: Assist in Processing and handling information and documents and record management systems
Key Responsibilities

  • Classify and label documents and file accordingly
  • Ensure up-to-date databases and systems
  • Fill record requests for customers by retrieving files from databases, systems, and archives
  • Maintain accurate records of document orders and movements
  • Remove or archive repeated documents or irrelevant/out-dated information
  • Respond to customer queries in person, by e-mail, by post, or by phone
  • Maintain a high level of confidentiality and Integrity
  • Able to work as part of a team
Key Performance Indicators
  • Ensure an up to date file tracker showing files retrieved and returned
  • Ensure an up to date dispatch book for all outgoing correspondence
  • Ensure correct filing of records
  • Ensure an up to date list of files created and the ones closed
  • Accurate inventory of file records
  • Timely execution of duties assigned
  • Passion and commitment to quality service performance
  • Excellent organizational, planning skills
  • Computer literacy
  • Good interpersonal skills
  • Good communication skills.
  • Decision Making
  • Strong Attention to Detail
  • Time Management
  • High level Integrity
  • 2 years’ experience in Registry Department
  • Degree/Diploma in relevant field.
Qualified candidates should send their CVs by COB tomorrow, 15th June, 2016 to and Cc with the subject of the email being the job you are applying for

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