Vacancy:
Administrator
Description of Nottawasaga Institute (NI): The Nottawasaga Institute (NI) is a private organisation providing capacity strengthening services to agencies working towards sustainable development.
Through
a wealth of experience in different sectors – environment, community
development, governance, water resources, youth, rural development, education,
health and HIV – we design and facilitate institutional strengthening over a
broad variety of needs. We focus particularly on program planning and evaluation.
Job Description:
A. General Administration
- Receive
and dispatch communication by e-mail, post and phone.
- Communicate
and liaise verbally and in writing between customers, suppliers, visitors
and clients.
- Handle
company logistics, travel and accommodation bookings.
- Arrange,
set agenda and distribute minutes for staff meetings.
- Create
and maintain electronic files and hard copies.
- Monitor
office supplies, order and maintain stationery.
- Co-ordinate
activities within the office to ensure smooth operation
- Ensure
cleanliness of the office
B.
Accounts Administration
- Maintain
ledger entries in general accounts
- Handle
and reconcile various accounts including petty cash, fuel, bank
reconciliations cash projections and accounts receivable.
- Observe
due date for payables (expenses) and raise requisitions for payment of the
same.
- Prepare
staff salary invoices at the end of the month and remittance of statutory
deductions.
C.
Program Administration
- Support
marketing activities as required (preparation/submission of bids,
promotional materials, on-line marketing, support to marketing events,
etc.)
- Prepare
financial reports for field/workshop expenses for various projects.
- Update
and maintain various databases including contact and project databases
- Coordinate
recruitment process for interns.
- Maintain
the information and resource centre for provision of reading materials for
public information.
Essential
Skills Required:
- Good
interpersonal skills
- Good
communication skill
- Accuracy
and attention to detail
- Ability
to work as a team
- Organized
approach and good time management skills
- Intellectually
capable
Requirements:
- Possess
at least diploma in business studies / management / accounting; a degree
will be added advantage.
- Past
experience in office administration will be considered.
- Good
knowledge of MS Excel, QuickBooks, Word and email.
Remuneration: Monthly gross salary:
Kshs. 22,500 + Transport allowance: 350 per work day
How to Apply:
To apply for this position, CLICK HERE to complete the online application form:
Interested applicants must submit their applications by June 19th, 2016.
How to Apply:
To apply for this position, CLICK HERE to complete the online application form:
Interested applicants must submit their applications by June 19th, 2016.
Only
shortlisted candidates will be contacted.
