Check your search results here

Administrator Job in Nairobi, Kenya

Vacancy: Administrator
 
Description of Nottawasaga Institute (NI): The Nottawasaga Institute (NI) is a private organisation providing capacity strengthening services to agencies working towards sustainable development. 

Through a wealth of experience in different sectors – environment, community development, governance, water resources, youth, rural development, education, health and HIV – we design and facilitate institutional strengthening over a broad variety of needs. We focus particularly on program planning and evaluation.

The Institute is incorporated in Kenya as a private limited company, and operates throughout Africa and globally. NI's offices are located along Riverside Drive, Nairobi.

Job Description:

A. General Administration
  • Receive and dispatch communication by e-mail, post and phone.
  • Communicate and liaise verbally and in writing between customers, suppliers, visitors and clients.
  • Handle company logistics, travel and accommodation bookings.
  • Arrange, set agenda and distribute minutes for staff meetings.
  • Create and maintain electronic files and hard copies.
  • Monitor office supplies, order and maintain stationery.
  • Co-ordinate activities within the office to ensure smooth operation
  • Ensure cleanliness of the office
B. Accounts Administration

  • Maintain ledger entries in general accounts
  • Handle and reconcile various accounts including petty cash, fuel, bank reconciliations cash projections and accounts receivable.
  • Observe due date for payables (expenses) and raise requisitions for payment of the same.
  • Prepare staff salary invoices at the end of the month and remittance of statutory deductions.
C. Program Administration
  • Support marketing activities as required (preparation/submission of bids, promotional materials, on-line marketing, support to marketing events, etc.)
  • Prepare financial reports for field/workshop expenses for various projects.
  • Update and maintain various databases including contact and project databases
  • Coordinate recruitment process for interns.
  • Maintain the information and resource centre for provision of reading materials for public information.
Essential Skills Required:
  • Good interpersonal skills
  • Good communication skill
  • Accuracy and attention to detail
  • Ability to work as a team
  • Organized approach and good time management skills
  • Intellectually capable
Requirements:
  • Possess at least diploma in business studies / management / accounting; a degree will be added advantage.
  • Past experience in office administration will be considered.
  • Good knowledge of MS Excel, QuickBooks, Word and email.
Remuneration: Monthly gross salary: Kshs. 22,500 + Transport allowance: 350 per work day

How to Apply:

To apply for this position, CLICK HERE to complete the online application form: 

Interested applicants must submit their applications by June 19th, 2016. 

Only shortlisted candidates will be contacted.

DO NOT MISS to Subscribe below for the latest jobs to your EMAIL for FREE

Enter your email address:

Delivered by FeedBurner

Want to know the latest news, read great articles, features, jobs and careers? Then click here