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Administrator Job in Nairobi, Kenya

Vacancy: Administrator
Description of Nottawasaga Institute (NI): The Nottawasaga Institute (NI) is a private organisation providing capacity strengthening services to agencies working towards sustainable development. 

Through a wealth of experience in different sectors – environment, community development, governance, water resources, youth, rural development, education, health and HIV – we design and facilitate institutional strengthening over a broad variety of needs. We focus particularly on program planning and evaluation.

The Institute is incorporated in Kenya as a private limited company, and operates throughout Africa and globally. NI's offices are located along Riverside Drive, Nairobi.

Job Description:

A. General Administration
  • Receive and dispatch communication by e-mail, post and phone.
  • Communicate and liaise verbally and in writing between customers, suppliers, visitors and clients.
  • Handle company logistics, travel and accommodation bookings.
  • Arrange, set agenda and distribute minutes for staff meetings.
  • Create and maintain electronic files and hard copies.
  • Monitor office supplies, order and maintain stationery.
  • Co-ordinate activities within the office to ensure smooth operation
  • Ensure cleanliness of the office
B. Accounts Administration

  • Maintain ledger entries in general accounts
  • Handle and reconcile various accounts including petty cash, fuel, bank reconciliations cash projections and accounts receivable.
  • Observe due date for payables (expenses) and raise requisitions for payment of the same.
  • Prepare staff salary invoices at the end of the month and remittance of statutory deductions.
C. Program Administration
  • Support marketing activities as required (preparation/submission of bids, promotional materials, on-line marketing, support to marketing events, etc.)
  • Prepare financial reports for field/workshop expenses for various projects.
  • Update and maintain various databases including contact and project databases
  • Coordinate recruitment process for interns.
  • Maintain the information and resource centre for provision of reading materials for public information.
Essential Skills Required:
  • Good interpersonal skills
  • Good communication skill
  • Accuracy and attention to detail
  • Ability to work as a team
  • Organized approach and good time management skills
  • Intellectually capable
  • Possess at least diploma in business studies / management / accounting; a degree will be added advantage.
  • Past experience in office administration will be considered.
  • Good knowledge of MS Excel, QuickBooks, Word and email.
Remuneration: Monthly gross salary: Kshs. 22,500 + Transport allowance: 350 per work day

How to Apply:

To apply for this position, CLICK HERE to complete the online application form: 

Interested applicants must submit their applications by June 19th, 2016. 

Only shortlisted candidates will be contacted.

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