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Supply Chain Assistant Job in Kenya - NGO

International Rescue Committee (IRC)

Supply Chain Assistant - Warehouse & Assets (Kak)
 
Sector: Supply Chain 

Location: Kenya 

Employee Type: Regular 

Employee Category: Full Time

Job Purpose / Objective: To provide all necessary Supply chain support to the field project stores in Kakuma field office and proceed with maximum efficiency while adhering to IRC’s supply chain procedures

Supply Activities
  •  To ensure all supply activities are carried out to a satisfactory standard.
  • To ensure that the necessary logistics and organization is effected for all projects.
  • Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the programme.
  • To assess potential projects as requested by Supply chain manager.
  • To familiarize yourself with the IRC Supply chain Manual and comply with the policies outlined in the IRC Supply chain Manual.
  • To complete required reports and submit a monthly Supply chain warehouse reports to Supply chain officer.
  • Capacity build the incentive field store keepers managing the 6 field stores to ensure quality recording of the Bin cards, stock cards and ensure stock stacking as per the donor requirement.
Warehousing in the main compound:
  • Ensure that all the ware houses are well maintained.
  • Ensure that updating stock records is done on a daily basis both on the prolongs and stock cards
  • Ensure that all stores procedures are followed by all staff.
  • Ensure that there is Controlled access to all IRC stores and ensure that stores premises are secure
  • Ensure that the filing system for stores is well maintained.
  • Ensure that an efficient storage and inventory system is maintained.
  • Review monthly stock reports.
  • Ensure that an update office, residence, and stores inventory is done on a monthly basis.
  • Ensure that all supply Policies and Procedures are followed and adhered to in all transactions.
  • Carry out periodic trainings reviews with all supply staff
Assets and Equipment management
  • Ensure that an update asset register is maintained on a monthly basis.
  • Ensure that an updated assets inventory sheets and ProLog are well maintained
  • Ensure that all IRC assets and equipment are well maintained
  • Ensure that all assets that allocated to individuals are signed off equipment issue form
  • Ensure that all IRC premises are well maintained
  • Ensure that the movement of IRC assets is tracked and the necessary documentation is done when an asset changes its status.
  • Ensure that an up to date filing system for all assets maintained.
  • Review all monthly asset reports.
  • Recommend assets for disposal and ensure that the necessary paper work is prepared.
Safety and Security
  • To ensure that staff operate in a safe and secure warehouse working environment.
  • To ensure that all warehouse staff are briefed on warehouse safety and security procedures.
  • To ensure that the IRC premises are secured at all times and a list of designated key holders is records is maintained and reviewed regularly.
  • To ensure that there is a Fire Safety Plan in place and in conjunction with safety and security department that quarterly fire drills are carried out.
  • To ensure that there are fully stocked First Aid Kits available in all IRC Vehicles, Offices, Warehouses and Guesthouses, at all times.
Miscellaneous:
  • To organize regular warehouse staff meetings on weekly basis and attend meetings when requested by the Supply chain Officer.
  • To maintain supply chain support function with high utmost professionalism and maintain work related confidentiality.
  • To continually strive to improve working methods, practices and working relationships within IRC.
  • To promote an atmosphere of co-operation and team spirit among IRC staff.
  • To carry out all duties responsibly and act in a professional manner at all times.
Key Responsibilities

Supply chain activities
  • To ensure all supply chain-Warehouse activities are carried out to a satisfactory standard in conformity with IRC and donor requirements
  • To ensure that the necessary supply chain-warehouse functions and organization are effected for all projects.
  • Where necessary, to manage, or support, the development and proper functioning of any project warehouse deemed necessary to support the programme.
  • To assess potential supply chain functions as requested by Supply chain manager.
  • To familiarize yourself with the IRC supply chain Manual and comply with the policies outlined in the IRC supply chain Manual.
  • To complete required reports and submit a monthly supply chain warehouse reports to supply chain Manager.
Key Result Areas
  • Warehousing stock control and management & documentation
  • Timely and effective updated asset registers and property and inventory shared with respective program.
  • Effective functional and centralized warehousing system to all the program functions.
  • Provide training support to the warehouse storekeepers and clerks
  • Timely reporting.
Required Qualifications:
  • Secondary Education or diploma in supply chain management or diploma in warehouse or stock control management
  • Experience in Experience in management, supplies or related field or related field
  • Basic computer skills
  • Good communication in English
Required Experience & Competencies:
  • Excellent oral and written communication in English and Kiswahili
  • Working experience in an International NGO
  • Team player and Flexible
  • Honest and strong professional conduct
  • Having knowledge or worked with drugs will be an added advantage
  • Well organized and able to multi-task
  • To be a self starter with minimum supervision
  • Able to travel thorough Kakuma refugee camp
How to Apply

CLICK HERE to apply online 

Kenyan nationals are encouraged to apply.  

International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector. 

Disclaimer:
 Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request  for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.

IRC leading the way from harm to home.
 

IRC is an Equal Opportunity Employer.

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

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