International
Rescue Committee (IRC)
Supply
Chain Assistant - Warehouse & Assets (Kak)
Sector: Supply Chain
Location: Kenya
Employee
Type: Regular
Employee
Category: Full
Time
Supply
Activities
- To
ensure all supply activities are carried out to a satisfactory standard.
- To
ensure that the necessary logistics and organization is effected for all
projects.
- Where
necessary, to manage, or support, the development and proper functioning
of any project office deemed necessary to support the programme.
- To
assess potential projects as requested by Supply chain manager.
- To
familiarize yourself with the IRC Supply chain Manual and comply with the
policies outlined in the IRC Supply chain Manual.
- To
complete required reports and submit a monthly Supply chain warehouse
reports to Supply chain officer.
- Capacity
build the incentive field store keepers managing the 6 field stores to ensure
quality recording of the Bin cards, stock cards and ensure stock stacking
as per the donor requirement.
Warehousing
in the main compound:
- Ensure
that all the ware houses are well maintained.
- Ensure
that updating stock records is done on a daily basis both on the prolongs
and stock cards
- Ensure
that all stores procedures are followed by all staff.
- Ensure
that there is Controlled access to all IRC stores and ensure that stores
premises are secure
- Ensure
that the filing system for stores is well maintained.
- Ensure
that an efficient storage and inventory system is maintained.
- Review
monthly stock reports.
- Ensure
that an update office, residence, and stores inventory is done on a
monthly basis.
- Ensure
that all supply Policies and Procedures are followed and adhered to in all
transactions.
- Carry
out periodic trainings reviews with all supply staff
Assets
and Equipment management
- Ensure
that an update asset register is maintained on a monthly basis.
- Ensure
that an updated assets inventory sheets and ProLog are well maintained
- Ensure
that all IRC assets and equipment are well maintained
- Ensure
that all assets that allocated to individuals are signed off equipment
issue form
- Ensure
that all IRC premises are well maintained
- Ensure
that the movement of IRC assets is tracked and the necessary documentation
is done when an asset changes its status.
- Ensure
that an up to date filing system for all assets maintained.
- Review
all monthly asset reports.
- Recommend
assets for disposal and ensure that the necessary paper work is prepared.
Safety
and Security
- To
ensure that staff operate in a safe and secure warehouse working
environment.
- To
ensure that all warehouse staff are briefed on warehouse safety and
security procedures.
- To
ensure that the IRC premises are secured at all times and a list of
designated key holders is records is maintained and reviewed regularly.
- To
ensure that there is a Fire Safety Plan in place and in conjunction with
safety and security department that quarterly fire drills are carried out.
- To
ensure that there are fully stocked First Aid Kits available in all IRC
Vehicles, Offices, Warehouses and Guesthouses, at all times.
Miscellaneous:
- To
organize regular warehouse staff meetings on weekly basis and attend
meetings when requested by the Supply chain Officer.
- To
maintain supply chain support function with high utmost professionalism
and maintain work related confidentiality.
- To
continually strive to improve working methods, practices and working
relationships within IRC.
- To
promote an atmosphere of co-operation and team spirit among IRC staff.
- To
carry out all duties responsibly and act in a professional manner at all
times.
Key
Responsibilities
Supply chain activities
Supply chain activities
- To
ensure all supply chain-Warehouse activities are carried out to a
satisfactory standard in conformity with IRC and donor requirements
- To
ensure that the necessary supply chain-warehouse functions and
organization are effected for all projects.
- Where
necessary, to manage, or support, the development and proper functioning
of any project warehouse deemed necessary to support the programme.
- To
assess potential supply chain functions as requested by Supply chain
manager.
- To
familiarize yourself with the IRC supply chain Manual and comply with the
policies outlined in the IRC supply chain Manual.
- To
complete required reports and submit a monthly supply chain warehouse
reports to supply chain Manager.
Key
Result Areas
- Warehousing
stock control and management & documentation
- Timely
and effective updated asset registers and property and inventory shared
with respective program.
- Effective
functional and centralized warehousing system to all the program
functions.
- Provide
training support to the warehouse storekeepers and clerks
- Timely
reporting.
Required
Qualifications:
- Secondary
Education or diploma in supply chain management or diploma in warehouse or
stock control management
- Experience
in Experience in management, supplies or related field or related field
- Basic
computer skills
- Good
communication in English
Required
Experience & Competencies:
- Excellent
oral and written communication in English and Kiswahili
- Working
experience in an International NGO
- Team
player and Flexible
- Honest
and strong professional conduct
- Having
knowledge or worked with drugs will be an added advantage
- Well
organized and able to multi-task
- To
be a self starter with minimum supervision
- Able
to travel thorough Kakuma refugee camp
How to
Apply
CLICK
HERE to
apply online
Kenyan nationals are encouraged to apply.
Kenyan nationals are encouraged to apply.
International
allowances are not available for this position.
Salary
and employee benefits are compliant to the Kenyan NGO Sector.
Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.
Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
