Summary: Our client is a leading
global provider of elevators, escalators and related services.
Its
innovative and environmentally - friendly access and transit - management
systems make an important contribution to mobility in urban societies.
They
are looking to recruit a Projects
Executive Assistant who
will largely take part in project management; supporting Project Heads and
Engineers in managing project timelines, procurement of materials and acting as
a liaison between all involved parties.
The
incumbent will also provide professional and administrative support to the
General Manager.
Key Responsibilities
Key Responsibilities
- Keep
abreast with ongoing tenders and communicating the same to the Engineers
and Project Heads to facilitate timely application.
- Obtain
necessary approval documents from relevant authorities to support projects
when/as required
- Organize
project meetings; coordinating travel, accommodation and meeting venue
facilities for Consultants
- Track
and prepare status reports on projects ensuring project timelines are kept
- Maintain
a proper filing system for project documents and assist in easy retrieval
- Act
as liaison between clients, Consultants, Engineers and workers.
- Participate
in procurement and importation of construction materials sourced both
internationally and locally.
- Track
imports and thus liaise with clearing agents, exporters, banks and other
involved parties.
- Develop
and maintain a contact database for clients, vendors, key stakeholders,
regulators, etc. and ensure that this is updated on a regular basis.
- Organize
and maintain the GM’s diary and make appointments.
- Arrange
for flawless local and international travel, accommodation and visa
arrangements as well as prepare weekly and monthly travel reports.
- Ensure
all documents from GM’s office are professionally styled and presented in
accordance with corporate standards.
- Verify
all departmental /GM bills and expense claims and forward to finance for
payment.
- Assist
in human resource administration by managing the staff records filing
system.
- Ensure
that all physical and electronic records including company documents are
safely kept and a record of the same retained at all times.
- Produce
and distribute documents, briefing papers, minutes and presentations as
and when needed.
Qualifications
and Competencies
- Degree
in Business Administration or related field.
- Minimum
five (5) years of practical experience in a similar position; preferably
in an engineering/construction environment.
- High
level computer proficiency. Excel proficiency is key.
- Excellent
speaking and writing skills in English and Swahili.
- Strong
analysis skills, including recognizing and solving problems, without
active supervision.
- Excellent
organizational skills and confidentiality.
- Strong
interpersonal skills and positive attitude.
- Ability
to work in a team and under pressure.
How to
Apply:
Send
your application including a cover letter indicating your desire to work with
our client; a detailed CV highlighting relevant experience, details of current
and expected salary, a daytime phone contact, email address, and the names of
three professional referees by close of business Monday 16th May 2016 to:
Adept Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100
Adept Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Only short listed candidates will be contacted.
Please
note that we do not charge fees for receiving or processing job
applications.
