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Procurement Assistant Job in Nairobi, Kenya

We are a leading Logistics Company in Kenya with over 15 years’ experience in Africa and have grown over the years to become a leading Logistics expert in East and Central Africa that ensures constant supply of dry or wet cargo within the region. 

We place great value on attracting and retaining the best people at all levels, to ensure the continued success of the organization. 


As a result of continued growth and in order to position ourselves to be the leader in logistics solutions for Africa, we wish to appoint qualified individual to be part of this successful team into the position of Procurement Assistant

The position is based in Nairobi.

Main Purpose of the Job: To manage all administration involved with the procurement of goods & services, to liaise with the Procurement coordinator for contracting, pricing or RFQ.

Key summary responsibilities include:-
  • Converting purchase requisitions into purchase orders;
  • Ensure the quality of data (Procurement and accounting) in the Purchase Order;
  • Check if the Purchase Request is correctly filled and if needed help the Purchase Requestor;
  • Ensure the alignment with the Procurement rules and procedures;
  • Apply the strategic policies established by the Procurement coordinator.
  • Find the best solution (price and quality) for the delivery of services or goods requested in the Purchase Request
  • Transmitting purchase orders to external vendors;
  • Monitoring timely confirmation of purchase orders (when required);
  • Monitoring transport issues linked to a material order;
  • Monitoring the balance to deliver and the comparison of the GR (Good Receipt) / IR (Invoice Receipt)
  • Ensure communication with vendors;
  • Resolution of operational issues with external vendors;
  • Maintain a close working collaboration with Purchase Requestors and Procurement coordinator;
  • Inform the Procurement coordinator when repetitive requests are done to the same supplier and when a contract with that vendor is not in place.
Knowledge, skills & experience requirements:-
  • Bachelor’s degree in procurement & supplies.
  • Member of KISM.
  • 3 years working experience in similar role in a logistics/Assembly/Manufacturing setup
  • MUST have experience in procurement of Parts.
  • Excellent communication skills and negotiation skills
  • Good computer skills
  • Ability to work under pressure.

If you believe your experience, competencies and qualifications match the job and role specifications described; send your application and detailed CV (with details of at least 3 referees and MUST indicate your current / last salary on your application) to reach us on or before Sunday 22nd May 2016 by email to: hrcvskenya@yahoo.com

Only short listed candidates will be contacted.

We are an equal opportunity employer and its Recruitment Policy addresses itself to the core values of best practice, diversity and equality.

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