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Personal Assistant Job in Nairobi Kenya

Our client is seeking for a very independent minded individual who is capable of thinking on their feet in a crisis for a Personal Assistant position.

Location: Nairobi Kenya

Key Roles
  • Manage and maintain the MD’s diary and email account.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
  • Respond to emails as much as possible, dealing with appointments.
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
  • Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
  • Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
  • Prepare correspondence on behalf of the MD, including the drafting of general replies.
  • Minute general meetings as required and complete research on behalf of the MD.
  • Keep and retrieve files.
  • Ensure guests meeting with the MD are well taken care of.
  • Any other duty like attend supervision, training and meetings as and when required.
Qualifications
  • Bachelor Degree in Business management or any other relevant degree.
  • Minimum of 4 years of experience in a busy environment/Organization.
  • Ability to work under pressure.
  • Good communication and administrative skills.
  • Great leadership skill and a strategic thinker.
  • Ability to Multi-Task
  • Must flexible to frequent travels
Kindly send your CV and a passport size photo to jobs@jantakenya.com ASAP with the subject PERSONAL ASSISTANT before or on 17th May, 2016.

Only shortlisted candidates shall be contacted.

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