Our
client is seeking for a very independent minded individual who is capable of
thinking on their feet in a crisis for a Personal
Assistant position.
Location: Nairobi Kenya
Key Roles
- Manage
and maintain the MD’s diary and email account.
- Filter
emails, highlight urgent correspondence and print attachments.
- Organize
inbound emails into the appropriate folders and any relevant information
to be copied into the correct file on the hard drive.
- Respond
to emails as much as possible, dealing with appointments.
- Ensure
busy diary commitments, papers and travel arrangements are managed
effectively including producing a daily folder with diary, necessary
papers etc. and troubleshooting problems.
- Conduct
weekly diary meetings with the MD to discuss upcoming engagements,
invitations and other requests.
- Schedule
on behalf of the MD meetings between him and his direct reports and the
committees and groups to which he is a member.
- Coordinate
travel and accommodation requirements in connection with others and ensure
arrangements in place for the MD match his requirements.
- Filter
general information, queries, phone calls and invitations to the MD by
redirecting or taking forward such contact as appropriate.
- Ensure
the MD is fully briefed on, or prepared for, any engagements he is
involved in.
- Keep
and maintain an accurate record of papers and electronic correspondence on
behalf of the MD.
- Prepare
correspondence on behalf of the MD, including the drafting of general
replies.
- Minute
general meetings as required and complete research on behalf of the MD.
- Keep
and retrieve files.
- Ensure
guests meeting with the MD are well taken care of.
- Any
other duty like attend supervision, training and meetings as and when
required.
Qualifications
- Bachelor
Degree in Business management or any other relevant degree.
- Minimum
of 4 years of experience in a busy environment/Organization.
- Ability
to work under pressure.
- Good
communication and administrative skills.
- Great
leadership skill and a strategic thinker.
- Ability
to Multi-Task
- Must
flexible to frequent travels
Kindly
send your CV and a passport size photo to jobs@jantakenya.com ASAP with the
subject PERSONAL ASSISTANT before or on 17th May, 2016.
Only
shortlisted candidates shall be contacted.