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NGO Jobs in Kenya – USADF (Achukule)

Achukule Irrigation Project
 
Lokichar, Turkana County - Kenya
 
Achukule irrigation Project  (herein referred to as  Achukule irrigation Project) has received funding  from  the  United  States  African  Development  Foundation  (USADF)  towards  its  irrigation enterprise expansion. 

USADF is an independent Agency of the US government that operates at local levels in Africa in support of economic development. 


For the successful implementation of the grant, Achukule Irrigation project is seeking to hire an Enterprise Manager who will work with the Achukule Board to implement the grant in achieving set objectives.
 
Position: Enterprise Manager
 
Location: Lokichar - Turkana County;    
 
Duration: 1 year with possibility of extension based on performance and availability of funds
 
Report to: ACHUKULE BOARD;
 
Summary of Duties and Responsibilities 
 
The Enterprise Manager will:
 
Oversee ACHUKULE Operations
  • Oversee all ACHUKULE Enterprise activities, delegate as needed, and follow up to ensure activities are completed;
  • Lead and motivate the project team;
  • Designing project sustainability proposals for discussion with ACHUKULE board, and thereafter sharing with other potential funding hence spearheading the pursuit of requisite resources.
Communication
  • Play the role of contact person for the donor, partner, all staff, stakeholders and the beneficiary community ensuring timely dissemination of necessary information from the donor and partner to the board and members;
  • Ensure close collaboration and coordination with cooperating partners for smooth implementation of activities and achievement of results as specified in the grant agreement;
  • Continually read to understand the ACHUKULE/USADF Project grant agreement and ensure that ACHUKULE  activities, procedures and conduct are in line with the terms and conditions of the grant;
  • Continually liaise with the USADF partner on necessary adjustments or changes ACHUKULE might seek to introduce during the grant implementation period that were not mentioned in the original grant paperwork, and, letting USADF know ahead of changing including but not limited to budget shifts;
Required Project Activities
  • Ensure implementation and achievement of at the minimum 95% projections Appendix A Indicator Projections for ACHUKULE.
  • Responsible for Disbursement Requests and Quarterly Reports on regular basis to the donor and any other report that may be requested based on need;
  • Ensure that project activities comply with the policies and regulations of the ACHUKULE and USADF;
  • Be responsible for overseeing  the development  and  execution  of project  deliverables and action  points, planning, budgeting  and monitoring  processes;
  • Coordinate work with Apprentices, Consultants and organize Committees and Board meetings as applies;
  • Ensure close collaboration  and coordination  and cooperation  with the USADF partner for smooth  implementation  of activities and  achievement  of result  as specified  in the grant agreement;
  • Facilitate operations on a day to day basis;
  • Ensure timely deduction and remittance of Statutory deductions that include National Social Security Fund-NSSF, National Hospital Insurance Fund-NHIF, Pay As You Earn-PAYE, Applicable Higher Education Loans Board-HELB, Withholding Taxes-WHT;
  • Working with the Procurement Committee, Apprentices, USADF Lodwar Office and CEZAM (USADF Partner) and Applicable Suppliers, process Value Added Tax (VAT) exemption for goods to be procured under the USADF grant;
  • Working with Apprentices, ensure to address any unmentioned accounting duties for the ACHUKULE.
Hire and Train Apprentices
  • Prepare and implement a training schedule for 2 or more ACHUKULE Job trainees (Apprentices) in areas of financial recording and organizational operations;
  • Prepare and carry out ACHUKULE Job trainees interviews to determine the trainees’ suitability for ACHUKULE work;
  • Continually monitor the progress, interests, and the performance of the ACHUKULE Job trainees (Apprentices) and make timely recommendations for new skills’ training or replacement;
  • Train apprentices to record direct and indirect expenses of the ACHUKULE, and oversee this work. 
  • Train and oversee apprentices.
Monitoring and Data Management
  • Monitor project activities and tracking, ensuring accurate documentation related direct and indirect expenses and share progress with stakeholders;
  • Track and ensure accurate documentation of farm revenues/fees collected from crops transacted.
  • Ensure that the daily revenues collected from Farmers and the number of crops sold are accurately recorded in the ACHUKULE records, and accurately reflected in the already existing performance indicators template as quarterly totals; 
  • Ensure that farming revenues/fees and related expenditures are accurately recorded in the monthly and quarterly Simplified Financial Statement on the provided template;
  • Conducting  any  other  business as may  be in the interests of ACHUKULE and USADF
Qualifications for the ACHUKULE Enterprise Manager
  • Diploma in Business Management and Administration or Agribusiness management or its equivalent from a recognized institution with 3 years of on Job related experience or;
  • Degree in Business Administration and Management, Agribusiness management or their equivalent from a recognized institution with 1 year of Job related experience;
  • Must be computer literate;
  • Must have basic accounting skills;
  • Must have conducted trainings or mentored low capacity/grassroots groups successfully;
  • Be proactive and able to work with less or no supervision and be able to meet the stipulated deadlines;
  • Fluent in both written and spoken English/Kiswahili;

Position: Agronomy Consultant / Agronomist  
 
Location: Lokichar - Turkana County;    
Duration: One year with possibility of extension based on performance. 
 
Reports to: Enterprise Manager     
 
The Agronomist will be based in Lokichar and working within the framework of a Achukule irrigation project, the incumbent will be responsible for the following as his/her primary duties:
  • Regular field checks;
  • Insect, weed & disease monitoring / diagnostics;
  • Soil moisture status monitoring and Irrigation and land preparion and planting scheduling;
  • Chemical, fertilizer & seed recommendations
  • Equipment calibration;
  • Crop rotation planning and hybrid/variety selection recommendations;
  • Crop budgeting & planning
  • Provide personal consultation with Achukule farmers as needed
  • Educational presentations to farmers as needed
  • Other duties as necessary.
Skills, Knowledge, Abilities:
  • Proficient computer skills - Microsoft Office software, email, internet, spread sheets;
  • Good diagnostic and decision making skills;
  • Proven ability to effectively communicate – verbal & written skills;
  • Ability to work independently and proceed with objectives without close supervision;
  • Willingness to work as a team member
  • Desire to remain updated with new agricultural trends and technology
  • Self-motivation, willingness to learn and good work ethic
Qualification and experience:
  • Diploma in agriculture with emphasis on agronomy or dry land agriculture or its equivalent from a recognized institution with 3 years of on Job related experience or;
  • Degree in agriculture, agronomy, dry land agriculture or its equivalent from a recognized institution with 1year of on Job related experience;
  • Good written and oral command of English
  • Good knowledge of IT skills especially MS Office Suite such as Excel, Word, and Database management; Email and Internet
  • Ability to work under pressure and to follow strict deadlines
  • Demonstrate ability to work under very harsh conditions



Achukule Irrigation Project Baseline Survey
 
Background:Achukule irrigation Project  (herein referred to as  Achukule irrigation Project) has received funding  from  the  United  States  African  Development  Foundation  (USADF)  towards  its  irrigation expansion. 

USADF is an independent Agency of the US government that operates at local levels in Africa in support of economic development. 


For further information about the agency visit http://www.usadf.gov. 

Achukule irrigation Project is  formed  with  the  purpose  of  poverty  alleviation  by empowering its members through implementation of sustainable irrigation activities that contribute to increased  access  to  income  and  improved  or  expanded  production  and  marketing  of  agricultural produce at Lokichar.
 

The Procurement Committee for Achukule irrigation now invites interested qualified and eligible consultants to submit bids for conducting a baseline survey. 

I. Objectives of the Baseline Survey 
 
The baseline study will focus on baseline data collection for a set of indicators outlined in the project M&E plan. 

The baseline study report will be used as a measurement to monitor the project progress against the set indicators over the course of the project implementation. 

II. Methodology 
 
The desired methodology is participatory and all the actors in the program will be considered to be part of the baseline process.

The anticipated benefit of a Participatory and stakeholder-centred approach is the empowering that, the process will impart to those service providers and the beneficiaries / stakeholders who will participate in the exercise. 

Household level questionnaire, Focus group discussions, key informant interviews, site visits etc. are proposed amongst the methods to be used for the survey. 

The consultant will however provide leadership and bear responsibility for the process, the findings, the comments and the content of the final document. 
 
III. Scope of Work: 
 
Overall objective of baseline survey is to generate quantitative and qualitative data for project indicators in line with project goals and objectives (Appendix A) to clearly show the household food security status before the project intervention. 

To ensure that monitoring data collected during project implementation is in line with the goals and objectives (Appendix A). 

The study will be conducted in Lokichar. 

The specific objectives of the baseline survey are the following: 
 
a) Develop baseline survey questionnaire, collect data from field and data analysis. 
b) Interpret findings from field in perspective of the project components/indicators. 
c) Develop comprehensive baseline report of the project. 
 
The Baseline study will utilize a wide range of appropriate tools and methodologies to measure status of social, economic/financial, physical, natural and human assets of targeted communities/households (HHs) situational analysis of components within the framework of food security as spelled out in the project document. 

The study findings will be primarily used by Achukule irrigation project  management  and CEZAM/USADF in comparing baseline data and end line data. 

IV. Duration 
 
The survey is expected to be complete within 20 working days beginning on day of the contract award. The budget of the study will be offered as a package. 
 
V. Suggested Plan of Work 
 
The consultant as the leader of the whole process shall carry out the following activities but not limited: 

Activities
No of days
Meet with AHUKULE & review all relevant existing documents
2
Develop comprehensive inception report on how the survey will actually be conducted
2
Train raw-data collection enumerators
1
Carry out a pre-test survey and finalize data collection tools
1
Conduct baseline survey in the field (quantitative and qualitative)
5
Conduct desk review for secondary data collection
2
Analyze field data and write report on the findings in draft form
4
Present findings to stakeholders for endorsement
1
Incorporate feedback from stakeholders and finalize the report
2
Total
20

All the raw documentation collected and archived together with the final database should be shared with the partners to allow for referrals as and when required. 
VI. Deliverables 


  • To compile and translate a comprehensive questionnaire using relevant tools for the program purpose of a baseline survey.
  • To design and propose a survey methodology that is reliable, credible and representative of the targeted population.
  • To provide the training for data collectors for quality data collection methods using participatory approach
  • To supervise and monitor the data collection performed by data collectors in order to ensure quality and reliability
  • To oversee and validate data collection
  • To compile and analyze the results based on the collected data
  • To write a complete and comprehensive report including, introduction, background, methodology, discussion, recommendations and conclusion.
The final report will at the very least contain, but not be restricted to the following.
  • Executive Summary
  • Background
  • Methodology
  • Main Findings
  • Conclusion and recommendations
  • Annexes (a revised log frame, TOR, abbreviations, persons interviewed, references, tables with survey data, questionnaire forms used, etc.).
VII. Consultant’s Competencies, Experience and Skill requirements
  • In-depth knowledge in Food Security and Drought Resilience, Natural resource management (NRM), Livelihoods and WASH approach
  • Demonstrated understanding of and commitment to gender and development issues
  • Research experience in DRR, WASH, NRM and Livelihood, Agro-Pastoral and Pastoralist sectors and proven experience in designing and leading comprehensive baseline surveys
  • Track record in developing and conducting various types of baseline including qualitative and quantitative data collection
  • Experience in data collection and analysis using participatory methodologies, particularly in rural communities.
  • Ability to write clear, concise reports in English.
  • Understanding of country level policies, framework and strategy on rural development
  • Understanding of Agro-pastoral/Pastoralist nomadic communities living in the target area, Turkana County.


Position: Project Accountant
 
Location: Lokichar - Turkana County;    
 
Duration: 1 year with possibility of extension based on performance and availability of funds;

Reports to: 
Enterprise Manager     

The Accountant to be based in Lokichar and working within the framework of a Achukule irrigation project, the incumbent will have to be responsible for the following as his/her primary duties:
 
Accounting role
  • Being in charge of preparing and keeping cashbooks/journals and developing monthly, quarterly and annual financial reports. Receiving and filing project correspondence/documents (especially financial correspondence/documents) and circulating them – if so required – only to board and Donor/Partner staff as required.
  • Assist in logistical and procurement activities as required
  • Facilitating, supporting and assisting in all internal control mechanisms and audit-related activities.
  • Facilitating, supporting and assisting in processing project-related payments.
  • Ensuring proper documentation of enterprise-related activities.
  • Ensuring proper filing of all project related documentation with necessary back ups 
  • Handling and management of petty cash
  • Calculating and submitting local tax returns and other statutory payments in a timely manner
  • Maintaining the payroll based on approved time sheets and other Project requirements
  • Completing Bank reconciliations and documenting all financial transactions 
  • Identifying business development opportunities for Achukule and discussing their implementation as required
  • Conducting market research activities and designing market analysis as required
  • The Accountant will perform all duties related to his/her position and additional duties that may be assigned from time to time
The Person Shall Have:
  • Demonstrate dedication and commitment to support Achukule realization of organizational goals
  • Degree or diploma in Business Administration, commerce, Accounting, Economics or other finance-related diploma or at least holder CPA 2
  • At least 2 years’ related work experience in management of commercial enterprise.
  • Must have practiced accounting/finance and business development
  • Good understanding of accounting principles and reporting skills
  • Good written and oral command of English
  • Good knowledge of IT skills especially MS Office Suite such as Excel, Word, and Database management; Email and Internet
  • Ability to work under pressure and to follow strict deadlines
  • Strong business development and portfolio growth skills and experience 
  • Demonstrate ability to work under very harsh conditions
  • Strong commitment to business ethics and values
How to apply 
 
Applications should reach the office before May 29, 2016 at 5:00pm. 

Hand delivered applications should be dropped at ACHUKULE offices in Lokichar.

Emailed applications should be sent to: achukulefs@gmail.com and a copy to e.kaniu@cezam-usadf.org

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