About
us: For
over 90 years, Save the Children has been making a difference in children's
lives in more than 120 countries.
We are
the world's largest independent child rights organization, underpinned by a
vision in a world in which every child attains the right to survival,
protection, development and participation.
Save
the Children is an organization for talented people with different backgrounds
and perspectives.
We are
proud that our people are representative of the children we work with and we
thrive on our diversity.
We are
an equal opportunity organization dedicated to our core values of
Accountability, Ambition, Collaboration, Creativity and Integrity.
Our
culture is embedded in these values, along with a strong commitment to our
Child Safeguarding Protocol, ensuring that all representatives of Save the
Children demonstrate the highest standards of behaviour towards children both
in their private and professional lives.
Save the Children Eastern and Southern Africa Regional Office is looking to recruit for the following position:
Job Title: Finance Intern
Save the Children Eastern and Southern Africa Regional Office is looking to recruit for the following position:
Job Title: Finance Intern
Team /
Programme: Regional
Office Support Services Team
Location: East and Southern Africa Regional Office
- Nairobi
Grade: Intern
Type
of Contract: National
Child
Safeguarding: Level
3 – the responsibilities of the post may require the post holder to have
regular contact with or access to children or young people
Role
Purpose: The
Finance Intern is part of Save the Children’s East and Southern Africa Regional
Office. The Finance intern will provide Financial support to the Finance
Assistant and Finance Coordinator.
Scope
of Role:
Reports
to: Finance
Coordinator
Dimensions: Save the Children works
in 12 countries in East Southern Africa (Kenya, Somalia, Uganda, Rwanda, Sudan,
South Sudan, Tanzania, Zambia, Zimbabwe, Mozambique, Malawi and Ethiopia) with
a current staff complement of approximately 3500 staff and current expenditure of
approximately $290 million each year
The East & Southern Africa Regional office currently hosts slightly over 100 personnel. This role focuses on Financial Management for the ESARO regional office.
Staff directly reporting to this post: None
Key Areas of Accountability:
1) Assist the Regional Finance Officer in ensuring the Regional Office Finances are recorded in an accurate and timely manner.
The East & Southern Africa Regional office currently hosts slightly over 100 personnel. This role focuses on Financial Management for the ESARO regional office.
Staff directly reporting to this post: None
Key Areas of Accountability:
1) Assist the Regional Finance Officer in ensuring the Regional Office Finances are recorded in an accurate and timely manner.
- Assist
with preparation of vouchers for claims and expenses
- Maintain
physical financial files and records.
2) Assist in the maintenance of accounts payable and accounts
receivable systems in order to ensure complete and accurate records.
- Maintain
a schedule of utility payments and ensure they are paid on time
- Process
supplier invoices and maintain an analysis of past payments. Assist in the
maintenance of a simplified procurement tracker
- Conduct
assessment of the various service providers to ensure cost benefit
advantage is maintained
3) Perform any other related tasks as may be assigned.
Skills and Behaviours (our Values in Practice)
Skills and Behaviours (our Values in Practice)
Accountability:
- Holds
self accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
- Holds
the team and partners accountable to deliver on their responsibilities -
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved
- Creates
a managerial environment to lead, enable and maintain our culture of child
safeguarding
Ambition:
- Sets
ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their
team to do the same
- Future
orientated, thinks strategically and on a global scale
Collaboration:
- Approachable,
good listener, easy to talk to; builds and maintains effective
relationships with colleagues, Members and external partners and
supporters
- Values
diversity and different people’s perspectives, able to work cross-culturally.
Creativity:
- Develops
and encourages new and innovative solutions
- Cuts
away bureaucracy and encourages an entrepreneurial approach
Integrity:
- Honest,
encourages openness and transparency, builds trust and confidence
- Displays
consistent excellent judgement
Qualifications and Experience
- Accountant
in training who wishes to gain some practical experience
- Recently
completed or studying for a Degree in finance, accountancy or Professional
Accounting qualification such as CPA/ACCA.
- Excellent
computer skills especially in MS Excel spread sheets and MS Word
- Some
experience with computerised accounting packages will be desirable.
- High
level of integrity and ability to work as part of a professional team
- Excellent
communication skills
- Proven
ability to handle challenging work load
- Cross-cultural
experience, understanding and sensitivity;
- Excellent
interpersonal and written and oral communication skills;
- Commitment
to Save the Children values.
Save
the Children Eastern and Southern Africa Regional Office is looking to recruit
for the following position:
Job Title: Finance Coordinator
Job Title: Finance Coordinator
Team /
Programme: East
Africa Regional Office Support Services team
Location: East and Southern
Africa Regional Office - Nairobi
Grade: 3
Type
of Contract: National
Child
Safeguarding: Level
3 – the responsibilities of the post may require the post holder to have
regular contact with or access to children or young people
Role
Purpose: The
Finance Coordinator is part of Save the Children’s East and Southern Africa
Regional Office. The Finance Coordinator will provide support to the Head of
Support Services and other members of the Regional Office Support Services
Team.
As part of the regional office support services team the Finance Coordinator will be responsible for providing financial management (accounting, payroll and reporting) support to the East and Southern Africa Regional Office.
This position is also responsible for the monthly processes and finance reports for the regional office.
As part of the regional office support services team the Finance Coordinator will be responsible for providing financial management (accounting, payroll and reporting) support to the East and Southern Africa Regional Office.
This position is also responsible for the monthly processes and finance reports for the regional office.
This
includes maintaining the strongest financial controls, keeping approved
documentation (receipts, bank transactions, vouchers) on file, recording
transactions according to SCI guidelines, producing monthly reports as
required, and assuring adequate cash flow for the regional office.
This post holder will, as required, assist the regional finance team to review submitted country office reports to ensure accurate reporting and compliance with financial controls and standards, assist in performing analysis and participate in achieving the department’s goals.
This role will primarily focus on support to the East & Southern Africa Regional office.
This post holder will, as required, assist the regional finance team to review submitted country office reports to ensure accurate reporting and compliance with financial controls and standards, assist in performing analysis and participate in achieving the department’s goals.
This role will primarily focus on support to the East & Southern Africa Regional office.
Scope
of Role:
Reports
to: Head
of Support Services
Dimensions: Save the Children works in 12 countries
in East Southern Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan,
Tanzania, Zambia, Zimbabwe, Mozambique, Malawi and Ethiopia) with a current
staff complement of approximately 3500 staff and current expenditure of
approximately $290 million each year
The East & Southern Africa Regional office currently hosts slightly over 100 personnel. This role focuses on Financial Management for the ESARO regional office.
Staff directly reporting to this post: Finance Officer and Finance Assistant.
Key Areas of Accountability:
The East & Southern Africa Regional office currently hosts slightly over 100 personnel. This role focuses on Financial Management for the ESARO regional office.
Staff directly reporting to this post: Finance Officer and Finance Assistant.
Key Areas of Accountability:
- Maintain
the regional office accounting system and support budget holders with
coding, reporting and analysis.
- Responsible
for ensuring timely reconciliations: - Bank account and Balance sheet
account reconciliations.
- Assuring
adequate cash flow for the regional office and managing cashflow needs.
- Reviews
all Bank and Cash Payment vouchers and ensures they are properly approved,
ensuring the highest standard of supporting documentation and an audit
trail of workings and approval accompanies all transactions.
- Ensure
all contractual payments are settled and accounted for accurately and on
time.
- Review
payments employees, suppliers and contractors and recover debts from staff
and third parties.
- Oversee
interactions with bankers, SCI centre and country programmes suppliers.
- Ensures
proper controls in cash management.
- Finalises
with preparation of the staff payroll and variance reports.
- Ensures
compliance with tax regulations in Kenya, including ensuring that Payroll
Income Tax deductions are remitted and recorded in the KRA itax system on
time both for National and International staff and keeps abreast of all
tax regulations.
- Prepares
Terminal Grants provision.
- Prepares
Depreciation Provision and reconciles asset accounts.
- Completes
Monthly Financial reports and follows-up on action points from Monthly
Financial reports and Monthly Control Checklist for the Regional Office.
- Assists
the Head of Support Services with information and/or data for Budget
Preparation and Forecast Reviews
- Provide
budget monitoring information for the Head of Support Services and other
budget holders.
- Ensure
cross charges to SC members and SCI country offices meet accepted
requirements and are regularly cleared. Reviews reallocations for accuracy
and authorisation.
- Responsible
for timely closure of accounts at the end of the year.
- Ensures
Annual Statutory Audits are commissioned and completed on time, being the
main contact person during audits.
- Implements
and continually improve financial controls, procedures and processes for
the regional office, in line with SCI policies and audit recommendations.
Some procedures include, but not limited to, Scheme of Delegations,
Financial Procedures Manual for the Regional Office, Anti-fraud policy,
among others.
- Participates
in Procurement Committees to ensure financial compliance.
- When
possible, work closely with Regional Finance team with reporting and
analysis of country financial information and returns in addition to ad
hoc project work at key points in the financial calendar.
- Perform
any other related tasks as may be assigned.
Skills and Behaviours (our Values in Practice)
Accountability:
- Holds
self-accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
- Holds
the team and partners accountable to deliver on their responsibilities -
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved.
- Creates
a managerial environment to lead, enable and maintain our culture of child
safeguarding
Ambition:
- Sets
ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their
team to do the same
- Future
orientated, thinks strategically and on a global scale
Collaboration:
- Approachable,
good listener, easy to talk to; builds and maintains effective
relationships with colleagues, Members and external partners and
supporters
- Values
diversity and different people’s perspectives, able to work
cross-culturally.
Creativity:
- Develops
and encourages new and innovative solutions
- Cuts
away bureaucracy and encourages an entrepreneurial approach
Integrity:
- Honest,
encourages openness and transparency, builds trust and confidence
- Displays
consistent excellent judgement
Qualifications and Experience
- Undergraduate
degree in accounting/finance or equivalent. CPAK/ACCA qualification a
must.
- 5
years of experience in an accounting/finance role. Not-for-profit organisation
preferred.
- Computer
fluency; highly competent using Microsoft Excel and other MS applications.
- Familiarity
with computerised accounting systems – AGRESSO Preferred and payroll
software
- Ability
to gather facts and data, scrutinise with ease, determine a logical
solution and resolve issues with minimal supervision.
- Proven
ability to handle a workload and multi-task in order to meet deadlines.
- The
highest level of integrity and commitment to preventing corruption.
- Strong
interpersonal skills and ability to interact with all departments
- Experience
in line managing staff.
Save the Children Eastern and Southern Africa Regional Office is looking to recruit for the following position:
Job
Title: Finance
Officer
Team /
Programme: ESARO
Support Services
Location:
East and Southern Africa Regional Office – Nairobi
Grade: 4
Post
Type: National
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose: As part of the Support services finance team you will be responsible for providing financial management (accounting, payroll and reporting) support to the East and Southern Africa Regional Office (ESARO).
This position is also responsible for the monthly processes and finance reports for the regional office. This includes maintaining the strongest financial controls, keeping approved documentation (receipts, bank transactions, vouchers) on file, recording transactions according to SCI guidelines, producing monthly reports as required, and assuring adequate cash flow for the regional office.
This position will, as required, assist the regional finance team to review submitted country office reports to ensure accurate reporting and compliance with financial controls and standards, assist in performing analysis and participate in achieving the department’s goals.
Scope of Role:
Reports
to: Finance
Coordinator
Regional
Dimensions: Save
the Children works in 12 countries in East Southern Africa (Kenya, Somalia,
Uganda, Rwanda, Sudan, South Sudan, Tanzania, Zambia, Zimbabwe, Mozambique,
Malawi and Ethiopia) with a current staff complement of approximately 3500
staff and current expenditure of approximately $290 million each year
The East & Southern Africa Regional office currently hosts slightly over 100 personnel. This role focuses on Financial Management for the ESARO regional office.
Staff directly reporting to this post: None
The East & Southern Africa Regional office currently hosts slightly over 100 personnel. This role focuses on Financial Management for the ESARO regional office.
Staff directly reporting to this post: None
Key
Areas of Accountability:
Regional Office Finance
Regional Office Finance
- Prepares
monthly Cash Forecasts, liaising with all departments on their cash needs
within the set deadlines.
- Assists
with Bank reconciliations.
- Records
income tax obligations in the KRA itax system.
- Prepares
Terminal Grant Provisions Monthly
- Prepares
General Ledger and Cash Offline Spreadsheet for posting in the financial
system.
- Data
Management in the Finance System
- Performs
single account/balance sheet account reconciliations on a weekly basis,
preparing schedules for review by the Finance Coordinator and the Head of
Support Services.
- Prepares
Advances A/ging reports.
- Prepares
cross charges to SC members and SCI country offices on a weekly basis and
reallocations for authorisation.
- Prepares
adjustments and reallocation Journals.
- Cooperates
and assists with audit requirements.
- Ensures
compliance with SCI rules and regulation in day to day execution of duties
- Any
other duties as may be assigned by the supervisor.
Regional Finance
- Support
to regional finance team with reporting and analysis or country financial
information and returns as required.
Skills and Behaviours (our Values in Practice)
Accountability:
- holds
self-accountable for making decisions, managing resources efficiently, and
achieving and role modelling Save the Children values
- holds
the team and partners accountable to deliver on their responsibilities -
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved
Ambition:
- sets
ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their
team to do the same
- widely
shares their personal vision for Save the Children, engages and motivates
others
- future
orientated, thinks strategically and on a global scale
Collaboration:
- builds
and maintains effective relationships, with their team, colleagues,
members, external partners and supporters
- values
diversity, sees it as a source of competitive strength
- approachable,
good listener, easy to talk to
Creativity:
- develops
and encourages new and innovative solutions
- willing
to take disciplined risks
Integrity:
- Honest,
encourages openness and transparency
Qualifications and Experience
- Undergraduate
degree in Accounting/finance or equivalent. Professional Accounting
qualification a must.
- At
least 3 years’ experience working in accounting (not-for-profit accounting
preferred)
- Computer
fluency; highly competent using Microsoft Excel and other MS applications.
- Familiarity
with computerised accounting systems
- Ability
to gather facts and data, scrutinise with ease, determine a logical
solution and resolve issues with minimal supervision.
- Proven
ability to handle challenging workload.
- The
highest level of integrity and commitment to prevent corruption.
- Strong
interpersonal skills and ability to interact with all departments in the
Regional.
- Willingness
to undertake occasional travel to the Country Offices for training,
support and
- Experience
working with colleagues based in complex country contexts would be an
asset.
- Local
or international accounting qualification (completed or part-completed)
desired.
Save
the Children Eastern and Southern Africa Regional Office is looking to recruit
for the following position:
Job
Title: Support
Services Intern
Team /
Programme: Regional
Office Support Services
Location: East and Southern Africa Regional Office
- Nairobi
Grade: Intern
Type
of Contract: National
Child
Safeguarding: Level
3 – the responsibilities of the post may require the post holder to have
regular contact with or access to children or young people
Role
Purpose: The
Support Services team is a part of Save the Children’s East and Southern Africa
Regional Office.
The
Support Services Intern will provide support to the Regional Office HR &
Legal Coordinator and the Procurement Officer and other members of the Regional
Office Support Services Team. This role will have a dual reporting mandate.
Scope
of Role:
Reports
to: HR
& Legal Coordinator and Procurement Officer
Dimensions: Save the Children works
in 12 countries in East Southern Africa (Kenya, Somalia, Uganda, Rwanda, Sudan,
South Sudan, Tanzania, Zambia, Zimbabwe, Mozambique, Malawi and Ethiopia) with
a current staff complement of approximately 3500 staff and current expenditure
of approximately $290 million each year
The East & Southern Africa Regional office currently hosts slightly over 100 personnel. This role focuses on procurement support for the ESARO regional office.
The East & Southern Africa Regional office currently hosts slightly over 100 personnel. This role focuses on procurement support for the ESARO regional office.
Staff
directly reporting to this post: None
Key Areas of Development:
Procurement
Key Areas of Development:
Procurement
- Supports
the Procurement Officer and SCI Departments with the development and
implementation of Procurement Plans.
- With
delegation from the Procurement Officer, receives fully signed Procurement
Requests and completes Procurement Requests for General Admin items and
services; Registers the PR in the Log Tracker.
- Prepares
the Competitive Bid Analysis and coordinates meeting of the Procurement
Committee inorder to review the quotations and select vendor.
- Enters
Purchase Orders in the Logistics Register.
- Prepares
the Logs KPI Reports and submits to the Procurement Officer on the 2nd day
of the following month.
- Supports
the Procurement Officer and HR/Admin Assistant in following up on outstanding
invoices and credits.
- Prepares
a schedule of all office contracts and monitors the expiry date to ensure
that any procurement needs are addressed on time. This should be
brought to the attention of the Procurement Officer three months before the
end date.
Administrative
- Administers
the Vehicle and Generator usage schedules and provides feedback to the
Procurement officer.
Security
- Using
Flight detail schedules shared by the Travel Agent, prepares schedule of
staff and visitors movements for purposes of identifying who is in Nairobi
or Kenya on a weekly basis and shares with the SSFP
- Weekly
reviews and updates the Security Tree
- Updates
the SMS Security platform for ESARO by adding new members and deleting
outgoing members.
Finance
- Maintains
tracking schedules of Invoice Authorisations received in the Finance
Department from the Procurement Unit for payment and attaches the tracking
schedule to Bank Payment Vouchers.
- Reviews
Procurement Checklist inorder to ensure that they are accurately completed,
liaising with the Procurement departments for proper completion and
follow-up of required support documents.
Perform any other related tasks as may be assigned.
Skills and Behaviours (our Values in Practice)
Skills and Behaviours (our Values in Practice)
Accountability:
- Holds
self-accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
- Holds
the team and partners accountable to deliver on their responsibilities -
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved.
- Creates
a managerial environment to lead, enable and maintain our culture of child
safeguarding
Ambition:
- Sets
ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their
team to do the same
- Future
orientated, thinks strategically and on a global scale
Collaboration:
- Approachable,
good listener, easy to talk to; builds and maintains effective
relationships with colleagues, Members and external partners and
supporters
- Values
diversity and different people’s perspectives, able to work
cross-culturally.
Creativity:
- Develops
and encourages new and innovative solutions
- Cuts
away bureaucracy and encourages an entrepreneurial approach
Integrity:
- Honest,
encourages openness and transparency, builds trust and confidence
- Displays
consistent excellent judgement
Qualifications and Experience
- Degree
in Bachelors of Commerce or Business Administration or equivalent
- Excellent
computer skills especially in MS Excel spread sheets and MS Word
- High
level of integrity and ability to work as part of a professional team
- Excellent
communication skills
- Proven
ability to handle challenging workload
- Cross-cultural
experience, understanding and sensitivity;
- Excellent
interpersonal and written and oral communication skills;
- Commitment
to Save the Children values.
How to
Apply
Please send a copy of your CV with a cover letter to EA.recruitment@savethechildren.org
Application closes 11th May 2016 at 5:00pm.
We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself.
We
need to keep children safe so our selection process reflects our commitment to
ensuring that only those who are suitable to work with children are considered
for these posts.
All
successful applicants will therefore be required to complete a Police Check and
must sign onto our Child Safeguarding Policy and organizational Code of
Conduct.